Legal Assistant

4 months ago

Mississauga, Canada CB Canada Full time

ABOUT IMAX

IMAX is not your everyday entertainment experience, so it’s not surprising that IMAX employees and their careers go beyond the ordinary. Our employees share a passion for quality in everything they do. Our Hollywood team are movie business insiders with years of production experience. Our technology experts are unashamedly geeky and masters of their craft. Our sales and marketing teams are built up of incredibly talented professionals who are spreading the IMAX word around the world

We offer all the benefits you would expect from a company with over 50 years of history. Beyond this, we know everyone works differently and is motivated by different things. That’s why we offer competitive pay and a wide assortment of benefits – to help you make the most of your life at work and away from it.

As the world’s leading entertainment technology company, IMAX has revolutionized the way people experience movies. Specializing in immersive motion picture technologies, our employees are driven by a passion to take audiences around the world to places they have only dreamed of.

Come explore IMAX – where innovation, creativity and passion come together

Job Description/Requirements

RESPONSIBILITIES:

The Legal Assistant will provide general and legal administrative support for IMAX’s Legal Group onsite in Mississauga, Ontario.

Provide a high level of support to our legal team in the following areas:

  • Contract drafting, editing, and formatting is a key skillset required for this position
  • Management of legal transaction documents, including the drafting, preparing, and proofreading of contracts and other legal documents
  • Maintaining and organizing files and precedent systems, both electronic and hard copy as required, aligned to the Company’s protocols for document retention
  • Preparing and updating cheque requisitions and expense reports as required
  • Co-ordinate and assist with obtaining corporate signatures on various documents for internal IMAX team members as well as external clients
  • Manage all aspects of contract administration including preparation of agreement summaries, and contract distribution
  • Assist with the project coordination for a variety of global legal team initiatives, as required
  • Active calendar, email management and expense reporting for 2 Legal executives

REQUIREMENTS:

  • Post-secondary program in business/legal administration. Legal Administration and/or Law Clerk Diploma preferred
  • 2-4+ years of experience working in a legal environment with working knowledge of corporate law (preference will be given to previous experience gained within a large law firm environment)
  • Ability to multi-task and work on a wide range of legal matters, including commercial transactions, using sound judgement
  • Experience in managing multiple contract drafts, revisions of contracts, with numerous stakeholders and the need for high attention to detail
  • Proven ability in using comparison software, where process improvement and efficiency gains have been identified and implemented
  • Maintenance of efficient and highly organized paper and electronic filing systems. Experience implementing a files management system valued
  • Proven ‘life-long learner’ – where initiative has been shown to develop new ways of working and helping to evolve efficiencies/systems for the department
  • High-level accountability, drive and initiative to take on contract process, with minimal oversight
  • Advanced knowledge of Microsoft Outlook (Outlook, Word, Excel, and PowerPoint)
  • Knowledge of SAP Ariba Contract Management or other contract management solution is an asset

ADDITIONAL ASSETS:

  • Exceptional attention to detail having worked in a fast-paced environment where multiple stakeholders were managed
  • Excellent verbal and written communication skills, with the ability to effectively assist the team in working efficiently and highlighting key data points
  • Ability to use discretion and maintain strict confidentiality
  • High sense of urgency and excellent organizational skills to manage multiple tasks from multiple sources and meet required deadlines
  • Commitment to professionalism, integrity, collegiality and the ability to build productive relationships
  • Comfortable in a creative environment of continuous learning with on-going opportunities for growth and self learning
  • Shown a mindset of process improvement, where they have been involved with the implementation of new systems/processes to assist with the efficient workflow of their department
  • Must be independent, self-directed, and able to work with minimal supervision
  • Must be flexible in order to respond quickly and positively to shifting demands and opportunities

Our Commitment To You

IMAX is proud to be an equal opportunity employer

At IMAX you will be part of a culture built on respect - one that recognizes the unique talents of everyone on the team. We're proud of the differences that make us all unique and we support unity, acceptance, and equal rights for all. Diversity and inclusion among our employees are critical to our success as a global company.

For consideration, please apply online. We thank all applicants for their interest in IMAX but only those selected for an interview will be contacted.

Before you start with IMAX, all employment is subject to background and reference checks. Additionally, our employees are subject to our mandatory Covid-19 vaccine policy.

IMAX is proud to be an equal opportunity employer.

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