Events & Production Specialist

2 weeks ago

Burlington, Canada Conservation Halton Full time

Conservation Halton was created to protect, restore and manage the natural resources in our watershed but we have grown to become so much more. Today, we protect our communities and conserve our natural environment through planning, education and recreation and to support our partners in the creation of sustainable communities within our watershed.

We are looking to build our team with the kind of inspired, ambitious, and strategic people that are not satisfied with the status quo, are excited by the opportunity in every challenge and are driven by meaningful, measurable results. If you are looking to join an environmentally focused and socially conscious community organization, then we are looking for you

Conservation Halton is proud to be recognized as one of Hamilton-Niagara’s Top Employers.

**Posting Start Date**:March 25, 2024

**Posting End Date**:April 14, 2024

**Contract Type**:Full Time, Permanent

**Flexible work arrangement**:Hybrid

**Work location**:Burlington, ON, L7P 0G3

**CH Site**: Administration office

**Your Opportunity**:
Reporting to the Coordinator, Events & Productions the Events & Production Specialist will contribute to the success of Conservation Halton’s programming, event experiences, and 3rd party events through supporting promotion, sales, coordination, and delivery functions. The Festival & Event Specialist will be a solution focused role with an eye for creativity and quality. In collaboration with both the Programs and Marketing & Communications teams, this role will have an opportunity to impact experiences within CH parks. The Events & Production Specialist will:

- Lead booking and coordination of Film & Photography shoots. This includes site tours, scouting, contract development, recommendations on pricing, and oversight/delivery.
- Oversee delivery of 3rd party events at CH Parks, from the sale and booking of CH services, through planning and logistics, to event fulfillment and evaluation. Events can include Triathlons, Markets, Dragon Boat Races, 5 Peaks Races, etc.
- Accountable for 3rd party bookings for schools and businesses, including climbing schools, mountain biking and/or snow schools.
- Plays a lead or supporting role with internal teams to support delivery & enhancements of experiences offered at CH Parks such as: Kelso Mountain Bike Race Series, Fall into Nature, Winterlit, Christmas Town, Maple Town, and future event experiences.
- Provide support to events including the CH Foundation Gala, Staff celebrations, Fresh Air Events & Celebration, and other CH event initiatives yet to be developed.
- Assess event or client needs and make recommendations for appropriate CH sites, programs, and services.
- Work with internal resources & teams at Conservation Halton to ensure fulfillment of contracts with 3rd parties happens efficiently and in alignment with CH policy and procedure.
- Maintain communication with clients throughout the planning process, recognizing opportunities to improve the experience or add services to events or bookings.
- Determine resources required to deliver event or booking to expectations; negotiate service supply for vendors or suppliers required to contribute to fulfillment.
- Maintain ongoing communication and coordination with both internal and external stakeholders in a collaborative and professional manner.
- Provide onsite execution and day-of support. Serve as a liaison for clients and as a point of contact for vendors/suppliers, anticipating and addressing needs, and supporting as required with setup and takedown.
- Contribute to the financial success of CH events by creating efficiency in event fulfillment. Including decisions around staff, materials and equipment use which directly impact the profitability of events and bookings.

**Your Qualifications**:

- Post Secondary education in Business, Sports Management, Recreation and Leisure or Event Planning; and/or an equivalent combination of education, training, and experience
- 3-5 years related experience in coordination and/or delivery of programming and events. Knowledge of permitting and public health requirements.
- Experience in sales, sponsorship & promotion is an asset
- Knowledge of recreation or parks-based events, with an understanding of the CH parks system
- Must have strong organization and time-management skills, with the ability to pivot and adjust to changing priorities
- Solid problem-solving skills. Thinking creatively to find solutions, with sound judgment in decision making, and escalating appropriately when required.
- Strong interpersonal and communication skills, able to network, build and maintain relationships with clients, internal and external stakeholders from a broad range of backgrounds.
- Able to work both independently and collaboratively in a dynamic team environment. Must be able to demonstrate leadership skills, holding yourself and others accountable to agreed upon deliverables.
- Excellent customer service skills, with a focus on

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