Office Manager

2 weeks ago

Vancouver, Canada FTE Canucks Autism Network Society Full time

**Location**:Hybrid Work From Home & Office (1788 West 8th Ave, Vancouver)
**Hours**:Full-Time, 37.5 hrs/week (Mon-Fri)
**Available**:As soon as possible

**About Canucks Autism Network (CAN)**

Canucks Autism Network (CAN) is a charitable organization dedicated to providing programs for individuals on the autism spectrum and their families, while promoting acceptance and inclusion through community engagement and training initiatives across BC. Our vision is for every individual on the autism spectrum to be understood, accepted, and supported in all community spaces.

We engage a workforce of over 200 volunteers and 450 frontline staff to deliver programs for children, youth, and adults on the spectrum in communities across British Columbia. Since its inception in 2008, CAN has directly impacted over 8,000 members on the autism spectrum.

**About the Position**

We are looking for an experienced Office Manager to oversee the operation of CAN’s head office to ensure organizational effectiveness, efficiency, and safety. The Office Manager will be responsible for a wide range of tasks including streamlining administrative procedures, contract management, purchasing and inventory control, office staff supervision and task delegation, executive and event support. The Office Manager will be playing the key role in planning and coordinating the office move.

This role is ideal for an energetic professional who doesn't mind wearing multiple hats and is able to work independently with little or no supervision. You will be successful in this role and fit in well with our culture if you are:

- Self-driven and take charge of your own work, challenge the status quo and bring about positive changes
- Composed, well-organized, and able to prioritize effectively when working on multiple projects simultaneously
- Proactive and result-oriented, keen to offer solutions rather than simply presenting problems
- Passionate about inclusive employment and creating a supportive work environment for diverse individuals
- Positive and easy-going team player with a sense of humor

**Key Functions (Main aspects of the position)**

**General Office Operation**
- Purchasing office supplies and equipment and ensuring proper stock levels
- Purchase and maintain inventory of computer and IT equipment
- Manage corporate cell phone plan
- Develop and implement policies, procedures, and best practices to ensure smooth and efficient operation of the office
- Coordinate IT-related tasks and projects with the third-party service provider
- Supervising, training, and coaching the office staff and delegating assignments to ensure maximum productivity
- Negotiate and manage vendor contracts; liaise with vendors, service providers, and the landlord
- Prepare and monitor the annual budget for the office, analyze and address variances
- Chair and oversee the work of OHS Committee

**Departments and Event Support**
- Assist other departments with placing collateral and swag orders
- Support Marketing department with fulfilling online store orders and maintaining merchandise inventory
- Help plan and coordinate internal meetings and support Social Committee with organizing staff social events
- Support Development department with organizing and coordinating large-scale fundraising events
- Support HR department with onboarding of new hires
- Provide administrative support to the CEO and the Executive team

**Requirements**:
Education and Experience
- Post-secondary degree or diploma in Administration or related combination of education and experience
- Minimum 3-5 years of recent proven experience in office management and/or executive support

Knowledge, Skills and Abilities
- Excellent time management skills and ability to multitask and prioritize work in a fast-paced environment
- Strong organizational and problem-solving skills
- Business acumen, strong negotiation skills and experience with managing contracts
- Proficient in using a variety of office software (MS Office, Adobe Suite, Smartsheets, etc.) and equipment
- Excellent written and verbal communication skills, ability to communicate effectively with internal and external stakeholders
- Professional and proactive approach to work, ability to learn quickly and work with mínimal supervision
- Excellent interpersonal and customer service skills and ability to collaborate effectively within multi-disciplinary teams
- Upbeat and positive attitude with a passion to drive and support continuous improvement process
- Experience in supporting neurodiverse individuals is considered an asset
- Passionate about Canucks Autism Network and its values and vision

**What We Offer**

Work alongside a group of high-achieving, passionate professionals in a fast-paced, collaborative, and fun environment. We offer the following benefits to support you personally and professionally:

- Attractive compensation package with generous vacation and personal/sick paid time
- Extended health and dental benefits for y

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