Office Manager
3 weeks ago
We believe in forging long-lasting relationships to create change in our communities. From one building on Alberni Street in Vancouver to a range of projects across North America, we’ve expanded into diverse areas of expertise across the real estate industry. Our interests include ownership in 8.1 million sq ft of commercial property, over 2,300 units of residential and hospitality, and participation in the development of an additional 15 million sq ft. As we continue to grow, we stay true to our values by putting relationships first, standing by our word and striving for Something Greater in everything we do._
Peterson is seeking a highly experienced and meticulous Office Manager to join our dynamic administrative team. This exciting opportunity is ideal for a detail-oriented professional who thrives in a fast-paced environment. Reporting directly to the Vice President, Human Resources, the Office Manager is responsible for overseeing and managing day-to-day office operations to create an efficient and organized work environment, support the administration team, and contribute to the overall productivity, engagement, and success of the Company.
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**Key Responsibilities**
- Overseeing and supervising Office Administration team responsibilities;
- Monitoring office expenses, tracking invoices and payments and preparing event and operational budgets;
- Managing office space planning to adapt to the changing needs of the company;
- Overseeing and ensuring the general maintenance of the office and kitchen(s), ensuring they meet health and safety standards and company quality standards;
- Coordinating office equipment repairs and managing equipment leases including company cellphones, photocopiers, coffee machines, binding equipment, etc.;
- Managing office administration in an effective manner, including maintaining office supplies and inventory, mail services, storage services, boardrooms, scanning and filing services, etc.;
- Developing and overseeing office policies and procedures and ensuring clients are receiving quality customer service;
- Planning, promoting, and executing various company events;
- Researching and recommending service providers, including caterers, equipment rentals, space and facility bookings, and other bookable resources;
- Assisting in all aspects of Board and Committee meetings, including but not limited to, boardroom set up, and managing meeting logistics;
- Assisting with recruitment and selection of employees that is in line with the Company’s core values and identifying the appropriate knowledge and skills needed to perform job responsibilities; and
- Assisting with the new hire process to onboard new employees in an engaging and effective manner.
**What You Bring**
- Completion of College diploma or certificate with at least 3-5 years of experience working in an administrative position while providing quality customer service with a proven ability to multi-task and prioritize demands;
- Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint);
- Providing quality customer service with a proven ability to multi-task and prioritize demands;
- Negotiating and dealing with outside vendors in the purchase and/or rental of office equipment;
- Demonstrating effective leadership in training and supervising staff to work in a team environment;
- Developing strong, positive, and professional relationships with internal and external stakeholders;
- Excellent verbal and written communication skills;
- Diligently dealing with methods of organization and detail in performing their duties; and
- Demonstrating maturity, confidence, and tact, particularly when dealing with difficult issues or conflict.
- We are an equal opportunity employer. Start challenging yourself today in an environment that embraces diversity and rewards innovation with competitive pay and great benefits.
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