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Administrative Assistant

3 months ago

Squamish, Canada Sea to Sky Community Services Full time

**Location**:downtown Squamish, BC

**Compensation**:$20.25/hour

**Hours of Work**: 35 hrs/week, Mon-Fri, 8:30-4:30 with 1 hour unpaid lunch

**Term**: Permanent position, no end date

**ABOUT SSCS**:
SSCS is a leading social service provider in BC’s Sea to Sky Corridor. We provide high quality programs to enhance the lives of residents at every age and stage of life. Our programs include affordable housing, child care and education, youth services, mental health services, senior’s services, community living, homeless outreach, life skills, and a Food Bank. We help create healthy, connected, and diverse communities where everyone can grow, develop, and lead meaningful lives.

**ABOUT THE POSITION**:
The Administrative Assistant works at the front desk of the Squamish office. They provide a variety of secretarial, reception, and clerical assistance to the organization. They will prepare correspondence and reports, maintain financial records, update databases, arrange meetings and schedule appointments, prepare meeting agendas, take meeting minutes, and organize files and related filing systems. The Administrative Assistant also greets visitors to the building and manages in-person and telephone communication.

**QUALIFICATIONS**:
1. Completion of high school plus related post secondary courses in secretarial training or office procedures

2. One (1) year recent related experience.

3. Or an equivalent combination of education, training and experience.

4. Proof of full Covid-19 vaccination required.

**JOB SKILLS AND ABILITIES**:
1. Strong attention to detail

2. Excellent verbal and written communication skills

3. Excellent interpersonal skills and customer service skills including the ability to work effectively in a team environment. The Admin Assistant will interface with a variety of staff, volunteers, professionals, clients, and other members of the community.

4. Strong organizational and problem-solving skills

7. Demonstrated skills in accounting procedures, secretarial and clerical duties and good organizational skills.

6. Ability to prioritize assignments, multi-task and to meet deadlines in an extremely busy office environment with constant interruptions.

**RESPONSIBILITIES**:
1. Provides word processing, data input and typing support such as correspondence, meeting minutes, forms, client information, updates databases and sends reports as required; drafts routine correspondence such as thank you letters, client appointment letters and internal memoranda.

2. Prepares updates and prints program brochures using a software package. Ensures supplies of up-to-date handouts and resource materials are available.

3. Arranges meetings, schedules appointments and makes travel arrangements; books rooms for meetings. Prepares agendas and takes minutes at meetings as required.

4. Answers telephone and in-person inquiries; routes to appropriate staff members if required. Sorts and distributes incoming mail and processes outgoing mail; operates and troubleshoots a variety of office equipment such as computers, printers, copiers, facsimile equipment.

6. Assists the Finance Department in doing various accounting functions such as recording incoming money, issuing receipts, and bank deposits.

7. Performs other support duties related to program areas such as providing information to clients or visitors, assisting with intake /registration and client tracking and checking program requirement documentation for accuracy and completeness as required; compiles data and produces reports and statistics as required

8. Assists in maintaining and updating the organization’s files and filing systems.

9. Orders office and janitorial supplies; negotiates purchase price as required.

10. Performs other related duties as required.

**REQUIREMENTS FOR EMPLOYMENT**:
1. Criminal Record Review.

2. Signed Confidentiality form.

3. Approved reference check.

4. Proof of full vaccination against Covid-19.

**BENEFITS AND PERKS AT SSCS**:
**Healthcare**:We offer an extended health program through Group Health that covers MSP premiums, dental, vision, prescription medication, select alternative therapies, life insurance, and long-term disability. We also have an Employee and Family Assistance program. The premiums of the plan are 100% paid by the employer. An employee is eligible for this plan after 3 months of employment.

**Vacation & Leave**:Employees accumulate 6% vacation pay on all hours worked in the first and second year of employment. This equals 15 days of holidays (3 weeks/year). After the first two years of employment, they earn one additional day of vacation per year of service, to a maximum of 35 workdays.

**Retirement Pension**:At approximately the 3-month mark, the full-time Admin Assistant will be enrolled in the Municipal Pension Plan with a matching contribution by SSCS.

**Other Perks**:Casual dress, paid sick days, and more.

**Compensation**:As per the BCGEU Collective Agreement, the wage is **$20.