Administrative Assistant

2 weeks ago

West Vancouver, Canada First Nations Education Steering Committee (FNESC) Full time

**Join us to make a lasting impact An excellent work-life balance is waiting for you**

The First Nations Education Steering Committee (FNESC) is currently looking for a dedicated, energetic and organized administrative professional to join our hard-working team who work collaboratively and diligently to improve education for all First Nations students in BC. Since 1992, FNESC, led by a strong and diverse board of over 125 First Nations community representatives, has worked in partnership with the First Nations School Association (FNSA), and the Indigenous Adult Higher Learning Association (IAHLA). Communications, research, partnership-building, resource development and advocacy are all part of the work we do to advance issues in First Nations education.

**What We Offer**:

- The salary for this position is $43,260.00 per year;
- Well above-average benefits plan that is 100% paid for by FNESC, that includes: extended health care, dental care, and vision care;
- Well above-average employer matched pension plan;
- Career advancement opportunities in a fast-growing organization (approximately 35% of current FNESC employees have been promoted into their current role);
- Generous annual professional development subsidy;
- Generous wellness subsidy;
- 35-hour working week;
- Regular employee appreciation events such as our annual Summer Barbeque and Christmas Party;
- Respectful work environment with a stellar work-life balance.

**Duties and Responsibilities**:
This position will be supporting a wide-range of teams, including, but not limited to: Human Resources, Finance, ICT, Executive Services and Community Support, and Privacy.
- Assisting with the facilitation of meetings, events, workshops and conferences;
- Administering invoices, expense claims, correspondence, inventories, mail outs, and travel arrangements;
- General administrative duties such as mailing, filing, minute taking, photocopying, meeting kits, data entry, and reception coverage (for breaks and absences).
- Maintaining files for various departments;
- Coordinating and administering mail-outs for HR, Finance, ICT, and Privacy teams;
- Administering expense and travel claims for HR, and Finance;
- Coordinating departmental and team meetings, including booking board rooms or meeting space, arranging catering, preparing meeting rooms, and tidying meeting rooms. This includes, but is not limited to, the coordination of Quarterly Managers Meetings, Monthly Managers Meetings, All-Staff Meetings, Personnel Committee Meetings and Finance Committee Meetings;
**What We’re Looking For**:

- A minimum of Grade 12 education plus some equivalent combination of experience and education (Office Administration, finance, etc.,);
- Some clerical and/or secretarial experience in an office environment;
- A basic understanding of First Nations history and culture, and ideally some knowledge of education issues;
- A strong understanding of privacy and confidentiality combined with the ability to maintain confidentiality on all personal and organizational information;
- Excellent organizational and office administration skills;
- Strong record keeping and inventory skills;
- Strong data entry skills and attention to detail;
- Ability to multi-task, be flexible and work well under pressure with tight deadlines;
- Proficient skills in using Microsoft Office software, including Excel.

We offer full-time meaningful work in a professional, friendly, and diverse office environment which is easily accessible by transit and right next door to Park Royal Mall. We enjoy having occasional lunches together as a team - pizza is one of our favorites.

This is a full-time, permanent position with most of the work being done between 8:30 a.m. and 4:30 p.m. However, the nature of this position is such that occasional work outside of those hours, including weekend work, may be required.

**FNESC requires that all FNESC staff be fully vaccinated for COVID-19 for two reasons: First, because FNESC takes its responsibility to create and maintain a healthy workplace very seriously. And, second, because many of our staff attend First Nations communities in-person. Some First Nations have unique requirements and vulnerabilities related to communicable diseases like COVID-19, and FNESC always respects the needs of First Nations.**

**If you feel as if you would be a good fit for this role, please send in your resume and cover letter.**

**Job Types**: Full-time, Permanent

**Salary**: $43,260.00 per year

**Benefits**:

- Company events
- Company pension
- Dental care
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Ability to commute/relocate:

- West Vancouver, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Language**:

- English (required)

Work Location: One location

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