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Reception/administrative Assistant

2 months ago

North York, Canada Millwright Regional Council Full time

**About us**

Millwright Regional Council is a small business in North York, ON M4A 1A9. We are professional, innovative, and fast-paced.

Our work environment includes:

- Modern office setting

**ADMINISTRATIVE ASSISTANT**

You are a self-starter, a collaborative team-builder, and are confident in your capabilities to provide proactive, high-level Member services and administrative support. _**Must be bilingual, French and English.**_

**QUALIFICATIONS**:

- A minimum of 5 years’ relevant employment experience;
- Demonstrated experience and ability to effectively establish priorities and meet deadlines while working in a high-pressure work setting;
- Must have the ability to work independently, set and meet deadlines with mínimal supervision;
- Dedicated to keeping and maintaining confidentiality;
- Strong attention to detail;
- Flexibility, problem solving skills with good judgement in duties and representing the organization;
- Above average oral and written communication skills in the English language.

**ADMINISTRATIVE SKILLS AND EXPERIENCE**:

- Performing receptionist duties, including answering phones, taking messages.
- Maintaining appropriate filing systems;
- Cross‐training on printing and other functions;
**COMMUNICATION AND INTERPERSONAL SKILLS**:

- You have demonstrated communication and interpersonal skills, tact and diplomacy to work effectively with staff, managers, suppliers and to provide Member and reception services
- Demonstrated written communication skills to prepare standard correspondence such as letters, memoranda, reports and presentations.
- Respond to member inquiries and forward inquiries to the relevant Staff Representative or Executive member;
- Receive, process and distribute incoming mail; review correspondence and refer to appropriate person or initiate reply as required; process outgoing mail and courier deliveries as required;
**ORGANIZATIONAL, REASONING, PROBLEM-SOLVING AND ANALYTICAL SKILLS**:

- You have proven organizational, reasoning, problem-solving and analytical skills to:

- Set priorities, respond to demands and work independently;
- Manage the routing of correspondence packages, coordinate meetings, travel accommodation arrangements;
- Compile information for meetings and presentations;
- Maintain filing systems; and
- Deal with confidential information and determine appropriate release of information.

**COMPUTER PROFICIENCY SKILLS**:
**Salary**: $25.00-$30.98 per hour

**Benefits**:

- Company pension
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- North York, ON M4A 1A9: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience (preferred)

**Language**:

- French (required)

Shift availability:

- Day Shift (preferred)

Work Location: In person

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