Import and Administrative Coordinator

3 weeks ago

North York, Canada iWear Inc. Full time

**Import and Administrative Coordinator**

iWear is a leading optical frame resource that designs, develops, and distributes sunglasses, readers and accessories to retailers in North America. We partner with key retailers, on-line platforms and brand owners to create vendor managed programs to drive consumer sales. We specialize in supply chain and inventory management, distribution, merchandising and product development.

iWear continues to invest in operations and personnel. We take great pride in delivering our products on time and meeting our customer needs. With the efforts and focus of our team, iWear will continue to grow and succeed well into the future. We want you to part of that growth and success.

**What are we looking for?**

Reporting to the Operations Supervisor the Import and Administrative Coordinator, will be a key member of the iWEAR Team. If you are passionate about fulfilling our consumers’ needs, you will be joining a dynamic and fast-paced environment and work with cross-functional teams to design, build and roll-out products that deliver the company’s vision and strategy.

**What will you be doing?**
- Preparing and submitting purchase orders to factories / suppliers, coordinating overseas loading and transport of goods and deliveries to the warehouse / 3PL, or arranging co-packing with another warehouse and secure timely production dates
- Arranging /coordination of shipments to ensure the most cost-efficient method of transportation is being used that meets timelines and that all the necessary required documentation is accurately completed and follow up is conducted accordingly
- Confirm shipping dates with factory and arrange vessel sailing dates with forwarders and ensure shipments meet timelines
- Oversee the ordering of packaging and co-packing materials for all products
- File, maintain and update all necessary correspondence and documentation including the receipt of the Bill of Lading from agents overseas.
- Input product information and Purchase Orders into the ERP system
- Communicate with 3rd party auditing companies to arrange and manage social / factory audits as per customer requirements. This will include following up in a timely manner and updating required documentation.
- Participate in weekly logistics meetings

**What qualifications and skills do you need?**

We are looking for someone with the following skills who is hands on and can roll up their sleeves and get the job done.
- Post-secondary education or equivalent work experience
- 3-5 years of experience in a similar role
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Ability to create and analyze Excel spreadsheets utilizing formulas
- Strong analytical and problem-solving skills, requiring high attention to detail
- Excellent communication skills (oral and written) are a must as the role requires constant interaction with factory suppliers, transportation, and key customer contacts, as well as with other team members internally
- Must be fluent in English. Mandarin is a definite asset
- Strong organizational skills with the ability to multitask
- Self-starter with ability to work independently under pressure and react quickly to change

**Are you interested in joining our team?**

iWEAR is an equal opportunity employer. We are compliant with AODA legislation; if you require work related accommodations, please let us know.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- On-site parking
- Paid time off
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday

COVID-19 considerations:
Employees are encouraged to wash and sanitize their hands on a frequent basis and be compliant with government guidelines.

**Experience**:

- Logistics: 2 years (preferred)

Work Location: One location

Expected start date: 2023-01-23

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