Contract Administrator

2 weeks ago

Ottawa, Canada VISTA SERVICES Full time

**This is a hybrid position, 3 days in the office and 2 days' work from home.**

**Job purpose/mandate**

Reporting to the Controller, the Contract Administrator is a member of the contract administration and finance team. The Contract Administrator is responsible for the timely processing of transactions and related supporting documentation.

**Specific duties and responsibilities**

Perform new contract booking in accounting system software:

- Verify contract data entry for accuracy and completeness
- Complete contract booking process
- Set up vendor payables for any contracts purchased
- Assist with monthly and weekly reconciliations of contracts booked

Support processing other transaction related documentation:

- Registration of notice of security interests (“NSIs”) and discharge of said notices;
- Account renewals and escalations; and
- Other transaction related documentation as required, including obtaining documents, contract scanning and other file documentation.

Regular billing and related transaction recording, including:

- Generate system invoices;
- Compile billing files for billing partner including upload and download files from FTP site;
- Record transactions in lease accounting subledger;
- Resolve flagged items;
- Track exceptions and trending of billing and collections with billing partner;
- Compile Pre-authorized payment (“PAP”) files and related reconciliations;
- Process billing adjustments, as required, including service fees;
- Process memos from Customer Service Representatives (“CSRs”);
- Process credit card transactions; and
- Other transactions and related details as required.

Collaborate with other members of the team to process and record daily transactions as follows:

- Record daily banking transactions for routine transactions, transfers and refunds;
- Record and reconcile credit card transactions; and
- Lease buyouts and terminations.

**Knowledge and skills**

An understanding of transaction recording, data management and underlying systems;
Mid-level understanding of Excel (data management);
3-5 years’ experience in a similar role;
Working knowledge of Outlook;
Experience using accounting software, with Microsoft Business Central or NAV considered an asset;
Qualified to work in Canada on a permanent basis.

**Job Types**: Full-time, Contract
Contract length: 10 months

**Salary**: $40,000.00-$45,000.00 per year

**Benefits**:

- Casual dress
- Company events
- On-site parking
- Work from home

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Supplemental pay types:

- Bonus pay

Work Location: Hybrid remote in Ottawa, ON

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