Accounting & Payroll Coordinator

5 months ago

Surrey, Canada Phoenix Society Full time

**Title**: Accounting & Payroll Coordinator

**Location**: Surrey, BC

**Position Status**: Full-time, 37.5 hours per week

**Reports to**: Senior Accountant

**Salary Grade**: Level 4

**Compensation**: $52,162.50 - $63,199.50

***Job Summary**:
The Accounting & Payroll Coordinator at Phoenix Society supports the overall operations of financial processes, including payroll, accounts receivable, and accounts payable. The position assists with the bi-weekly payroll, invoicing, payment receipts, processing, verifying and reconciling vendor invoices. The Accounting & Payroll Coordinator assists with the day-to-day functions within the finance department activities. Work collaboratively within the finance team to ensure financial accuracy.

**Organizational Status**:
The Phoenix Society is a multi-service agency located in the Lower Mainland of British Columbia dedicated to providing accessible services and opportunities to people who face barriers related to addiction, mental health, housing, education, criminal justice involvement and/or employment. The finance department runs payroll for 200+ staff. We manage the reporting of various funding streams for programs and projects. We use Sage 300 and Payworks.

**Work Performed**:
**Accounts Payable**:

- Processing of vendor invoices, includes verification, GL account coding and monitoring for compliance with our financial policies and procedures.
- Obtain approval/authorization for payment of invoices when applicable.
- Understand expense accounts and cost centers.
- Process outgoing payments in a timely matter and is in accordance with vendor terms.
- Investigate and resolve account discrepancies.
- Petty cash disbursements and reconciliation.
- Continue to improve the payment process.

***Accounts Receivable**:

- Prepare invoices and statements, ensuring that all information is accurate and complete. Identify errors or discrepancies and resolve before processing.
- Processing incoming payments.
- Monthly review of the detailed accounts receivable aging report and follow up unpaid accounts and/or anomalies.
- Banking activities including deposits and cash disbursements.
- Respond to inquiries and resolve issues related to transactions.
- Maintain appropriate filing and recording systems.

**Payroll**:

- Assist with payroll-related activities.
- Assist with processing the bi-weekly payroll including timesheet verification and input for all employees.
- Assist in maintaining confidential employee personnel files.
- Assist in maintaining all benefit related plans for our employees.

***Other**:

- Duties as assigned.

**Qualifications**:

- Post-secondary diploma (e.g., 2 to 3 years) in accounting, bookkeeping, business, etc.
- 3 to 5 years of experience providing accounting and bookkeeping services. Experience in a non-profit setting is an asset.
- Satisfactory completion of a criminal records checks with vulnerable sector screening.
- Satisfactory completion of Employee Immunization Record form.
- Valid driver’s license is required.

**Skills & Knowledge**:

- Excellent knowledge of accounting, reconciliation, journal entry, payroll, and other such financial transactions.
- Strong skills in Windows, Microsoft Word, Excel, and financial management systems.
- Strong problem solving, analytical, and creative skills with the ability to exercise sound judgement and make decisions based on accurate and timely analyses.
- Strong interpersonal skills and ability to communicate effectively in writing and verbally in English.
- Ability to execute projects and assignments with high attention to detail.
- Ability to multi-task and be flexible.

**Competencies**:
**Approach to Work**
- Demonstrates initiative, flexibility, adaptability, and resourcefulness.
- Actively seeks and incorporates feedback to inform continuous self-improvement.
- Sets goals, creates, and implements action plans, monitors progress, and evaluates results.
- Adeptly manages competing tasks and uses time efficiently and effectively.

***Job Knowledge & Quality of Work**
- High degree of relevant and current job knowledge and skill.
- Consistently produces accurate, thorough, high-quality work in a timely manner.
- Builds and promotes a culture of health and safety in the workplace.
- Implements and enforces best practices in health and safety within the workplace.

***Judgement & Decision-Making**
- Models independent thinking and creativity.
- Demonstrates effective problem-solving skills.
- Makes clear, consistent, transparent, and timely decisions after contemplating various available courses of action.
- Exercises sound judgment in the best interests of the organization.

***Communication & Interpersonal Skills**
- Expresses themselves clearly and professionally both verbally and in writing.
- Displays high emotional intelligence; uses tact and diplomacy in dealing with sensitive, complex and confidential situations.
- Has a manner, style and presence that makes a positive impression.
- Listen

  • Payroll Coordinator

    5 months ago

    Surrey, Canada Ocean Park Mechanical Full time

    Ocean Park Mechanical (OPM) is one of the premier design-build mechanical contractors of Western USA and Western Canada, with operations in Washington, Oregon, California, and British Columbia. Specializing in value added engineering and design-build projects, our goal is always to build the most efficient systems for the best value possible. With projects...

  • Payroll & Accounting Administrator

    5 months ago

    Surrey, Canada Linus Media Group Full time

    **Who We Are** Linus Tech Tips is one of the world's most renowned and influential technology-focused YouTube channels and online communities. With millions of subscribers and a deep passion for all things tech, we are dedicated to providing our audience with informative, entertaining, and exciting content. **About the Role** Location: Surrey, BC,...

  • Payroll Coordinator

    5 months ago

    Surrey, Canada Ocean Park Mechanical Full time

    Ocean Park Mechanical (OPM) is one of the premier design-build mechanical contractors of Western USA and Western Canada, with operations in Washington, Oregon, California, and British Columbia. Specializing in value added engineering and design-build projects, our goal is always to build the most efficient systems for the best value possible. With projects...

  • Payroll & Benefits Coordinator

    5 months ago

    Surrey, Canada Mainland Group of Companies Full time

    Mainland is hiring! We are looking for an experienced **Payroll & Benefits Coordinator** to join our team. Overview The **Payroll & Benefits Coordinator** is responsible for ensuring the efficiency and accuracy of the company payroll activities. The role includes filing tax and voluntary deduction reports, union remittances, year-end, updating and...

  • Payroll & Accounting Administrator

    5 months ago

    Surrey, Canada Fifth Avenue Real Estate Marketing Full time

    **PAYROLL & ACCOUNTING ADMINISTRATOR** ABOUT FIFTH AVENUE Established in 1980, Fifth Avenue specializes in the marketing and sales of new residential communities for developers throughout BC. We are a market leader in key neighbourhoods in suburban areas of the Fraser Valley. Through strategic partnerships we are also involved in the sales and marketing in...

  • Accounting Clerk

    3 weeks ago

    Surrey, British Columbia, Canada NAGRA ACCOUNTING INC. Full time

    NAGRA ACCOUNTING INC. is seeking a detail-oriented Bookkeeping Specialist to join our team. As a key member of our accounting department, you will be responsible for maintaining accurate financial records, preparing cheques for payroll, and reconciling accounts.Key ResponsibilitiesFinancial Record Keeping: Maintain accurate and up-to-date financial records,...

  • Usa Payroll Coordinator

    5 months ago

    Surrey, Canada Ocean Park Mechanical Full time

    Ocean Park Mechanical (OPM) is one of the premier design-build mechanical contractors of Western USA and Western Canada, with operations in Washington, Oregon, California, and British Columbia. Specializing in value added engineering and design-build projects, our goal is always to build the most efficient systems for the best value possible. With projects...

  • Payroll Administrative Coordinator

    4 weeks ago

    Surrey, British Columbia, Canada Loblaw Companies Limited Full time

    Job SummaryWe are seeking a highly skilled Payroll Administrative Coordinator to join our team at Loblaw Companies Limited. As a key member of our payroll team, you will be responsible for providing exceptional customer service to all levels of business, maintaining various reporting requirements, and supporting the month and period end close process.Key...

  • Usa Payroll Coordinator

    5 months ago

    Surrey, Canada OCEAN PARK MECHANICAL Full time

    Ocean Park Mechanical (OPM) is one of the premier design-build mechanical contractors of Western USA and Western Canada, with operations in Washington, Oregon, California, and British Columbia. Specializing in value added engineering and design-build projects, our goal is always to build the most efficient systems for the best value possible. With projects...

  • Accounting Clerk

    4 weeks ago

    Surrey, British Columbia, Canada NAGRA ACCOUNTING INC. Full time

    Accounting Clerk Job DescriptionNAGRA ACCOUNTING INC. is seeking a detail-oriented Accounting Clerk to join our team. As an Accounting Clerk, you will be responsible for maintaining accurate financial records, preparing cheques for payroll, and reconciling accounts. Your strong organizational skills and ability to work independently will be essential in this...

  • Accounting Clerk

    4 weeks ago

    Surrey, British Columbia, Canada NAGRA ACCOUNTING INC. Full time

    Job SummaryNAGRA ACCOUNTING INC. is seeking a detail-oriented Bookkeeping Specialist to join our team. As a Bookkeeping Specialist, you will be responsible for maintaining accurate financial records, preparing cheques for payroll, and reconciling accounts.Key ResponsibilitiesCalculate and prepare cheques for payrollCalculate fixed assets and depreciationKeep...

  • Accounting Professional

    2 days ago

    Surrey, British Columbia, Canada Brarco Accounting Inc. Full time

    Job DescriptionWe are seeking an experienced bookkeeper to join our team at Brarco Accounting Inc.The successful candidate will be responsible for maintaining accurate financial records, preparing cheques for payroll, and reconciling accounts. This is a permanent position with 40 hours of work per week in English.ResponsibilitiesCalculate and prepare cheques...

  • Accounting Professional

    1 week ago

    Surrey, British Columbia, Canada SAS Accounting Inc. Full time

    About the Role: SAS Accounting Inc. is seeking a skilled Accounting Professional to join our team.As an Accounting Professional, you will be responsible for performing various accounting tasks, including calculating and preparing cheques for payroll, calculating fixed assets and depreciation, and maintaining general ledgers and financial statements.Key...

  • Accounting Clerk

    4 weeks ago

    Surrey, British Columbia, Canada NAGRA ACCOUNTING INC. Full time

    Job Title: BookkeeperNAGRA ACCOUNTING INC. is seeking a detail-oriented Bookkeeper to join our team.Job SummaryWe are looking for a highly organized and accurate Bookkeeper to maintain our financial records, prepare cheques for payroll, and reconcile accounts. The ideal candidate will have a strong understanding of bookkeeping systems and be able to work...

  • Accounting Clerk

    3 weeks ago

    Surrey, British Columbia, Canada Gupta & Associates Accounting Inc Full time

    Job Summary: We are seeking a detail-oriented and organized Accounting Clerk to join our team at Gupta & Associates Accounting Inc. As an Accounting Clerk, you will be responsible for maintaining accurate and up-to-date financial records, preparing cheques for payroll, and reconciling accounts.Key Responsibilities:Financial Record Keeping: Maintain accurate...

  • Accounting Clerk

    4 weeks ago

    Surrey, British Columbia, Canada NAGRA ACCOUNTING INC. Full time

    NAGRA ACCOUNTING INC. is seeking a skilled Accounting Clerk to join our team. As an Accounting Clerk, you will be responsible for maintaining accurate financial records, preparing cheques for payroll, and reconciling accounts. You will also be responsible for calculating fixed assets and depreciation, as well as preparing financial statements and reports....

  • Accounting Coordinator

    2 weeks ago

    Surrey, British Columbia, Canada A-1 RAILING & GATES LTD. Full time

    A-1 Railing & Gates Ltd. seeks a detail-oriented Accounting Coordinator to maintain accurate financial records and prepare cheques for payroll. Key responsibilities include:Calculating and preparing cheques for payrollCalculating fixed assets and depreciationKeeping financial records and establishing, maintaining, and balancing various accountsMaintaining...

  • Accounting Clerk

    3 weeks ago

    Surrey, British Columbia, Canada NAGRA ACCOUNTING INC. Full time

    NAGRA ACCOUNTING INC. is seeking a skilled Bookkeeping Specialist to join our team. As a key member of our accounting department, you will be responsible for maintaining accurate and up-to-date financial records, preparing cheques for payroll, and reconciling accounts.The ideal candidate will have a strong background in bookkeeping and accounting principles,...

  • Accounting Specialist

    4 weeks ago

    Surrey, British Columbia, Canada NAGRA ACCOUNTING INC. Full time

    NAGRA ACCOUNTING INC. is seeking a skilled Accounting Specialist to join our team. As an Accounting Specialist, you will be responsible for calculating and preparing cheques for payroll, calculating fixed assets and depreciation, and maintaining general ledgers and financial statements. You will also be responsible for preparing other statistical, financial...

  • Accounting Clerk

    4 weeks ago

    Surrey, British Columbia, Canada Prudent Accounting Services Inc. Full time

    We are seeking a highly skilled Bookkeeping and Accounting Specialist to join our team at Prudent Accounting Services Inc. The ideal candidate will have a Bachelor's degree and 1-2 years of experience in bookkeeping and accounting.Key ResponsibilitiesFinancial Record Keeping: Maintain accurate and up-to-date financial records, including general ledgers and...