Usa Payroll Coordinator

4 months ago

Surrey, Canada Ocean Park Mechanical Full time

Ocean Park Mechanical (OPM) is one of the premier design-build mechanical contractors of Western USA and Western Canada, with operations in Washington, Oregon, California, and British Columbia. Specializing in value added engineering and design-build projects, our goal is always to build the most efficient systems for the best value possible.

With projects ranging from low-rise and high-rise residential, hotels, and offices, as well as industrial and commercial projects, we have continually proven our ability and desire to provide the best service possible for our clients. By providing the majority of mechanical requirements in-house, including engineering, 3D-design, sheet metal, HVAC, refrigeration, and controls, we are a “ONE-STOP” shop for any project.

**Purpose of Position**:
The USA Payroll Coordinator completes the weekly payroll process for their designated states for employees in the USA, works with OPM’s ERP system to ensure accuracy as well as perform any additional tasks needed within the pay cycle. They are responsive to employee inquiries and are attentive and familiar with USA union requirements.

**What We Offer**:

- Competitive base salary of $60,000 to 75,000 per year D.O.E
- Company paid benefits including Medical, Dental, Vision, Life, AD&D, Critical Illness, EAP
- $500.00 per year Personal Spending Account or Health Spending Account
- GRSP with company Match up to 4%
- 3 weeks paid vacation
- Excellent company culture
- Corporate events

**Reporting Structure**:
The Payroll Coordinator reports directly to the HR and Payroll Manager

**Location**:
This position is an in-office role located in South Surrey. Hours are 7:30am to 4:00pm Monday to Friday.

**Primary Responsibilities**:

- Process payroll for designated employees in the USA
- Process union dispatches, terminations, and layoffs
- Process receipts and reimbursements related to employee expenses
- Process garnishments
- Ensure union requirements are met
- Update the payroll system with annual union increases and work with Systems Analyst to ensure fringes are updated and correct
- Ensure all employee documents are stored electronically in the ERP and filed into employee personnel folders
- Provide employment letters and employment verifications
- Reply to state specific Unemployment Insurance and FMLA/Paid Leave inquiries
- Process Affidavits for apprentice hours
- Assist with maintenance and updating of data in Payroll/HRIS system
- If time permits, be trained in all payroll functions and act as back up support for vacations

**Experience, Education & Qualifications**:

- At least 3-5 years full cycle payroll experience working in a fast-paced environment
- Union experience and knowledge considered an asset
- PCP or PLP designation from the National Payroll Institute, or working towards designation
- Certificate or diploma in Administration or a related field is an asset
- Proficient with MS Office, including Word, Outlook, and Excel
- Experience with ERP software would be considered an asset
- Experience in the construction industry would be considered an asset

**Skills & Proficiencies**:

- Passionate and proud to be a payroll professional
- High attention to detail and high level of organization required to prioritize and manage multiple tasks
- Excellent interpersonal and communicational skills, both written and verbal
- Must be able to work independently with little supervision and in a team environment
- Self-motivated with initiative to take on a wide variety of tasks.
- Thoughtful and confident decision making and high ethical standards.
- Good verbal and written communication skills.
- Problem solving skills and the ability to think and react quickly under pressure.
- Reliable, dependable, and professional
- Enjoys a fun team environment

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