Medical Office Assistant

3 weeks ago


Shelburne, Canada Shelburne Centre For Health Full time

**Interpersonal Abilities and Skills**
- Ability to function effectively and efficiently both independently and as a member of the interdisciplinary team to meet the needs of patients and physicians
- Ability to communicate effectively in both the written and verbal format with all members of the team, including the ability to function in a computerized environment.
- Ability to organize a wide range of job responsibilities and set priorities to complete tasks in a timely manner
- Ability to maintain confidentiality in all matters
- Ability to collaborate with other health team members in a positive manner
- Ability to acknowledge limitations in knowledge, judgment and skills and function within those limitations
- Ability to recognize problems or concerns and address issues in a timely and positive fashion with the appropriate team member
- Ability to preform duties in an ethical manner**Responsibilities**:
**Scheduling/Telephone**
- Greet incoming patients and ensure patient demographics are current in the computer. Advise provider electronically that a patient arrived
- Collect payment and issue receipts for any uninsured service
- Schedule appointments for patients according to the physicians guidelines
- Notify patients of any changes to scheduled appointments. Phone messages to patient in a timely manner
- Efficiently schedule same day or acute appointments
- Triage patients requesting information on test results, prescriptions, clinic information or diagnosis to the appropriate team member
- Answer incoming calls cheerfully, promptly, courteously
- Ensure complete knowledge of existing software system. Initiate daily system startup and shutdown procedures. Perform routine troubleshooting
- Be familiar with the operation of various equipment within the clinic such as; photocopier, fax machine, scanner and multi-line telephone system
- Maintain accurate and concise documentation of all patient encounters in a timely manner, including telephone conversations, conveying of test results, and office encounters with the computerized EMR system.
- Liaising with all allied health, specialists, pharmacies, etc as requested by the provider

**Communication**
- Triage patient telephone calls and questions using problem-solving skills within the scope of practice. If unable to solve problem, direct call to the appropriate staff member
- Listen and respond appropriately when interacting with patients and their families
- Demonstrate openness to accept changes that support quality of care.
- Attend all general staff meetings unless on approved vacation or absence due to sickness/emergency
- Attend and be an active participant in regularly scheduled performance reviews

**Procedures**
- Open and close the clinic, turning on/off all equipment and locking all applicable doors
- Review all faxes on fax server and disburse as required and every hour after
- Triage all incoming and outgoing documents ensuring date stamped and scanned as directed by the physician
- Process outgoing faxes within one hour of receipt
- Coordinate specialist referrals and appointments as directed by the physician
- Prepare all incoming WSIB forms for billings as directed by the physician
- Print daily summary reports each evening for each physician
- Triage “TO DO” list to ensure items are completed in a timely manner

**MOA Responsibilities**
- Assist nurses with nursing duties
- Prepare/clean exam rooms prior to a patient being seen
- Seat patient in the exam room
- Prepare patient for exam (explain preparation, give patient gown)
- Take medical history, reason for visit and enter information in SOAP note or specific stamp as pre reason for visit
- Take vitals: blood pressure, pulse, height, weight
- Collect urine test/ HCG test and record results in chart
- Assist physician with procedures in lab
- Label specimens to be sent away for culture/ results
- Bring up/take down blue lab box for lab to pick up at end of day
- Performing other duties as required

**Other**
- Responsible for reviewing and documenting of uninsured services
- Responsible for reviewing the diagnostic requisitions and follow up on results

**Job Type**: Part-time
Part-time hours: 24 per week

**Salary**: From $18.00 per hour

**Benefits**:

- Language training provided

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Shelburne, ON: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person



  • Shelburne, Canada Shelburne Centre For Health Full time

    **Qualifications**: 2+ years of medical reception experience is an asset Basic understanding of medical terminology Knowledge of PS Suite is an asset, training will be provided. MOA diploma is an asset **Interpersonal Abilities and Skills** - Ability to function effectively and efficiently both independently and as a member of the interdisciplinary team...


  • Shelburne County, Canada Shelburne Centre For Health Full time

    Qualifications:2+ years of medical reception experience is an assetBasic understanding of medical terminologyKnowledge of PS Suite is an asset, training will be provided.MOA diploma is an assetInterpersonal Abilities and Skills Ability to function effectively and efficiently both independently and as a member of the interdisciplinary team to meet the needs...

  • Office Assistant

    4 weeks ago


    Shelburne, Canada The Mini Office: Bookkeeping & Tax Corporation Full time

    **Company description** The Mini Office Corporation is a bookkeeping & income tax company that strives to offer our clients superior services by asking questions to do what is best for their company. We guide & teach clients and work with their comfort level by doing as little or lot as they need. **Job description** Are you highly organized? Detail...

  • Office Administrator

    3 weeks ago


    Shelburne, Canada The Mini Office: Bookkeeping & Tax Corporation Full time

    **Job description** This position is responsible for assisting the Head of the Bookkeeping Division and the Head of the Tax Division as needed in the office (not a remote position). We need someone motivated and incredibly organized with the ability to multi-task and prioritize regularly. - Maintain, organize, update and manage all client paper and...

  • Office Assistant

    2 weeks ago


    Shelburne, Canada Roseway Manor Incorporated Full time

    Our 66 residents come from all walks of life and have varying ranges of abilities and needs. As the Office Assistant you will be required to assist all residents and their families with various financial or administrative tasks while maintaining Roseway Manor's Mission, Vision and Philosophy of Care. **Responsibilities**: - Accepting and receipting monies...

  • Post Office Assistant

    2 weeks ago


    Shelburne, Canada Canada Post - Postes Canada Full time

    Job Requisition Id: 177855 Business Function: Retail Primary City: SHELBURNE Other Location(s): Province: Nova Scotia Employment Type: On Call Employment Status: Term Language Requirement: English Essential Employee Class and Level: RVSGD11 - Level 1 Working Hours: on call Number of Vacancies: 1 **Salary**: 18.44/hr Job Closing Date (MM/DD/YYYY):...

  • Dental Assistant

    2 weeks ago


    Shelburne, Canada Shelburne Smile Centre Full time

    We are seeking a skilled and dedicated Dental Assistant/Clinical Manager to join our team. As a Dental Assistant/Clinical Manager, you will work closely with the dentist and dental hygienist to provide exceptional patient care. Your primary responsibilities will include assisting with dental procedures, taking X-rays, sterilizing instruments, and providing...

  • Optometric Assistant

    2 months ago


    Shelburne, Canada C.M. Optical Ltd. Full time

    Specific job duties: Go over medical history, eye health, and any issues and concerns with patients Taking retinal photos Assisting front desk with filing, calling patients, troubleshoot issues, booking appointments **Education**: Secondary (high) school graduation certificate **Experience**: Will train Work Conditions and Physical...


  • Shelburne, Canada C.M. Optical Ltd. Full time

    Specific job duties: Go over medical history, eye health, and any issues and concerns with patients Taking retinal photos Assisting front desk with filing, calling patients, troubleshoot issues, booking appointments **Education**: Secondary (high) school graduation certificate **Experience**: Will train Work Conditions and Physical...


  • Shelburne, Canada Shelburne Animal Hospital Full time

    Shelburne Animal Hospital, located in Shelburne, Ontario, is seeking a Veterinary Assistant/Receptionist to join our team on a part-time basis. **Requirements**: - Excellent customer service skills and ability to deal with all types of clients - Fluent in both written and spoken English - Comfortable restraining both dogs and cats for procedures (e.g.,...

  • Dental Assistant

    2 weeks ago


    Shelburne, Canada Shelburne Village Dental Full time

    Growing Dental Office in Shelburne, Ontario **Job description** Established dental office in Shelburne is seeking a certified dental assistant on Fridays. Dental assistant is responsible for the back clinic, setting up doctor room, x-rays, sterilization to IPAC standards, impressions, full hands on chair side with the dentist, charting. There is lots of...

  • Dental Assistant

    4 weeks ago


    Shelburne, Canada Dentistry at Summerhill Full time

    **About us** Dentistry at Summerhill is a small business in Shelburne, ON. We are professional, agile, innovative, and our goal is to to serve the community with state of the art Dentistry. Our work environment includes: - Modern office setting - Growth opportunities - Safe work environment - Lively atmosphere - Relaxed atmosphere We are currently...

  • Dental Receptionist

    4 weeks ago


    Shelburne, Canada Shelburne Village Dental Full time

    Dental Receptionist Shelburne Village Dental, a modern and family focused dental office, is growing. We are seeking a full-time dental receptionist This role has a broad range of responsibilities, and you will learn a diverse skill set as we believe in investing in our team. High level of care and great attention to detail are winning attributes for the...

  • Legal Assistant

    3 weeks ago


    Shelburne, Canada Shepherd, Osyany & King Full time

    Overview: **Responsibilities**: - Perform data entry tasks accurately and efficiently - Assist with real estate files and documentation using Lawyer Done Deal and PC Law - Maintain and organize physical and electronic files - Proofread documents for accuracy and completeness - Provide general administrative support such as scheduling appointments and...


  • Shelburne, Canada Dufferin County Community Support Services Full time

    Dufferin County Community Support Services (DCCSS) is a not-for-profit agency funded by the Central West Local Health Integration Network and operated by the County of Dufferin. The office is located in the Mel Lloyd Centre in the Town of Shelburne and provides services such as Transportation, Meals on Wheels, Friendly Visiting and Home Respite, which aim to...


  • Shelburne, Canada Shelburne Village Dental Full time

    Dental Assistant Level needed for busy office. Level 1 or 2, harp certified necessary. Abeldent experience is an asset but not required, chartless office and digital x-rays. Part time. **Job Types**: Part-time, Permanent Part-time hours: 15-20 per week **Salary**: $23.00-$26.00 per hour **Benefits**: - Dental care Schedule: - Monday to Friday Work...


  • Shelburne, Canada Comeau's Sea Foods Ltd. Full time

    **Comeau’s Sea Foods Ltd** is seeking casual, full-time, permanent fishermen/women to join our crew aboard our scallop-harvesting freezer factory trawler, the Lady Comeau III. - Year-round rotation - Trip times/lengths vary. Typically, 14 days at sea, max. Rotational shifts: 6 hours on, 6 hours off. - 7 days ashore - Additional days/hours may be...

  • Optometric Assistant

    2 weeks ago


    Shelburne, Canada Shelburne Optometry Full time

    Are you an enthusiastic, customer-driven, team player who loves a challenge and is energized about an exciting new opportunity? We are a modern full-scope Optometry clinic with a specialty in-house Dry Eye Spa in the booming town of Shelburne; looking for a passionate and self-motivated person to join our incredible team as an Optometric Assistant. We...


  • Shelburne, Canada Dufferin County Community Support Services Full time

    Dufferin County Community Support Services (DCCSS) is a not-for-profit agency funded by the Central West Local Health Integration Network and operated by the County of Dufferin. The office is located in the Mel Lloyd Centre in the Town of Shelburne and provides services such as Transportation, Meals on Wheels, Friendly Visiting and Home Respite, which aim to...

  • Iso Associate

    3 weeks ago


    Shelburne, Canada KTH SHELBURNE MANUFACTURING INC Full time

    **ISO Associate Job Duties**: - Ensuring ISO 9001:2015 Compliance - Lead Auditor - Coordinate & Assist with Internal & External Audits - Create Trouble Reports & follow-up with non-conformances - Document Control - Presentations to Management & 3rd Party (Registrar) Auditors - Counter Measure Closure - Other duties as assigned **What We Look For**: - Must...