Reception/administrative Assistant
2 weeks ago
**Parkdale Golden Age Foundation**: Is a non-profit, charitable organization which has been serving seniors and people with disabilities in the West Toronto area since 1974. Our programs include Home Support, Respite Care, Congregate Dining, Friendly Visiting, and Social and Recreation activities intended to support the independence, health and mental well-being of our clients, along with providing respite for their families and caregivers.
**This position is funded through the 2023 Canada Summer Jobs Program. To be eligible to apply, you must**:
- **Be between 15 and 30 years of age (inclusive) at the start of employment;**:
- **Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of employment; and,**:
- **Have a valid Social Insurance Number at the start and for duration of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.**
**Responsibilities**:
- Reception duties and client telephone intake
- Call clients to confirm service appointments, and refer clients and others to appropriate community services
- Assist clients with accessing general government information and services as required by internet research
- Perform daily administrative and clerical duties as assigned.
- Prepare materials, mailing and assist with logistics for Annual General Meeting to be held in late June/2023
- Assist Program staff with duties such as program logistics support, material preparation, research and new program planning such as with the organization's Spanish-Language Telephone Program for newcomer seniors
- Assist agency in program enhancement through identification of service gaps and analysis of client demographics
- Develop agency promotional flyers and PowerPoint presentations as needed
- Attend staff meetings as required
- Maintain client confidentiality
- Other duties as assigned
**Skills and Qualifications**:
- Post-secondary education preferred
- Excellent English oral and written communication skills
- Good interpersonal skills
- Proficient use of working with MS Office 2010, Excel, Outlook and Power Point
- Experience with administrative work (records, filing, data collection, etc.)
- Demonstrated ability to organize work, set priorities, and meet deadlines
- Ability to work well independently and collaboratively as part of a team
- Ability to speak, read and write in Spanish is an asset to support the organization's Spanish-Language Telephone Program for newcomer seniors
- Able to provide proof of full COVID-19 vaccination (minimum of two vaccinations)
- Adhere to all of Parkdale Golden Age Foundation's health, safety and risk policies and protocols regarding COVID-19
- **Note**: This is not a remote position
**HOW TO APPLY**:
It is a condition of employment that new employees provide proof that they are fully vaccinated against COVID-19 prior to the start date of employment. Applicants who have appropriate written proof of a medical reason, or a reason pursuant to the Ontario Human Rights Code, for not being fully vaccinated against COVID-19 may provide such documentation to the organization. Such situations will be considered on a case-by-case basis.
Parkdale Golden Age Foundation will make available reasonable accommodations for people with disabilities upon request.
**Job Types**: Fixed term contract, Seasonal
Contract length: 8 weeks
**Salary**: $16.00 per hour
Schedule:
- Day shift
- Monday to Friday
COVID-19 considerations:
To keep employees safe who work at Parkdale Golden Age Foundation, clear plastic barriers installed where appropriate, with masks, gloves, and hand sanitizers available to every employee. Individuals work more than two metres apart in the office.
**Education**:
- Bachelor's Degree (required)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
**Language**:
- Spanish (preferred)
Work Location: In person
Application deadline: 2023-05-12
Expected start date: 2023-05-29
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