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Office Assistant

1 month ago

Toronto, Canada Ontario Association of Architects Full time

The Ontario Association of Architects (OAA) is a self-regulating, not-for-profit organization that is governed by the_Architects Act_, a statute of the Government of Ontario. Its principal object is to regulate the practice of architecture.

**Responsibilities**:
Meetings and Events
- Order, deliver and set up food and supplies for meetings and events
- Assist with setup room of furniture and basic setup of AV equipment
- Process OAA conference registrations for complimentary delegates

Office and Building Support
- Ensure office equipment is functional and place maintenance calls when necessary (e.g. for kitchen appliances, photocopiers and postage machines)
- Prepare packages for couriers and distribute mail within OAA offices
- Ensure general tidiness of building

Administrative Duties
- Provide administrative assistance to various OAA staff and service areas on an as needed basis
- Attend designated OAA Committee meetings and prepare meeting notes
- Maintain and coordinate on-site and off-site storage
- Package and mail certificates
- Coordinate and track staff training
- Support the Social Committee
- Back up Receptionist

**Qualifications**:

- Strong administrative skills
- Effective interpersonal and communication skills
- Self motivated with a positive attitude and a good work ethic
- Good computer skills with knowledge of MS Office (Word & Excel) and Outlook
- Good time management and organizational skills
- Reliable and dependable
- High school degree or equivalent, post secondary education is preferred
- Able to lift 1-40lbs

Compensation
- Compensation commiserate with experience
- Full-time permanent
- Excellent benefits including health, dental, vision, life, massage, chiropractic, physiotherapy etc.
- Excellent RRSP matching program
- Work in a modern eco-friendly building
- Professional and friendly work culture
- Free on-site parking
- Flex Summer hours

Location & Hours
OAA Headquarters (Leslie & 401 area)

111 Moatfield Drive, Toronto, ON, M3B 3L6

Office hours: 8:30am - 4:30pm, Monday to Friday

We thank all applicants for their interest, but only those selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

**Salary**: From $45,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: One location

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