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Sales Administrator

1 month ago

Edmonton, Canada Solaris Canada Full time

With over 25 years of experience serving the community, we are Edmonton’s go-to provider for custom awnings, screens, shades, louvered roof, and glass wall systems. Our tailor-made solutions, professional installation, and commitment to customer satisfaction ensure that your outdoor space is both stylish and functional. Choose Solaris Canada and enhance your outdoors with a touch of excellence.

We are seeking a **Sales Administrator | Intake Coordinator **to join our growing team in Edmonton.
- Do you love to work in a fast paced environment with a wide range of tasks?
- Do you communicate both verbally and written in a professional, polite manner?
- Do you have a positive and pleasant attitude?
- Are you organized and able to gather all details and communicate that as needed?
- Do you have previous experience in Sales administration / coordination?

If you answered yes to most or all of these questions, this role might be for you...
- **What you will do**:_

Reporting to the Sales manager you, as the **Sales Administrator, **will be the ambassador to new clients, assisting them to navigate the full suite of Solaris products and services. You will be a primary point of contact for clients as they inquire about their needs for an outdoor living solution. You will help facilitating intake, leading orientation of our products and services, creating a customer file and liaising with our sales team. Working closely with the sales manager, you will help facilitate the workflow and the respective administrative duties. Self-motivation, detail-orientation, and adaptability are key components of a successful individual. As the first point of contact for many customers of Solaris Canada you should represent the business professionally and respectably always whether dealing with clients, co-workers, competitors or vendors.

You will work in a fast-paced environment as an integral member of a dynamic multidisciplinary team while sharing our core values of communication, excellence, health and innovation.
- Communication with all stakeholders (clients, co-workers, vendors) in both verbal and written formats. Pleasant, polite, and friendly impression is the key to retaining our successful repeat business.
- Manage Sales Administration tasks and timelines. Complete sales tasks and administrative tasks, scanning, filing, taking meeting minutes and preparing general correspondences, data entry into CRM (contact relation management) software.

**Accountabilities**:

- Manage the inflow of clients by answering phones and directing calls, as well as the company’s inbox and Swell instant messaging platform
- Complete orientation for our clients when initiating a need for our products.
- Create new client files for the initial consultation, log in the appropriate information into our CRM and ensure smooth transition to our sales team in a timely manner.
- Assist in qualifying opportunities and routing leads to sales team for further development of the file.
- Ensure same-day completion of new opportunities file building
- Liaise with the sales team, vendors and on occasion, third parties to ensure timely detailed communication between parties.
- Participate in case consultations and complex case discussions with the interdisciplinary team.
- Assist the Sales Manager by providing additional administrative support as directed by management
- Create reports for the management team
- Support in scheduling site visits for Sales Representatives and the Installation Consultant
- Complete administrative tasks, scanning, filing, taking meeting minutes and preparing general correspondences, data entry into CRM
- Build estimates for clients

**WHAT YOU BRING TO THE TABLE**:

- Excellent written and verbal communication skills
- Proficiency in the cloud and internet usage, Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook and Teams is required.
- Proficiency in using a CRM system is also required.
- Experience with Adobe and Apple products is an asset.
- Learning skills to develop products to better understand the customer needs and requirements.
- Manage conflict effectively and productively
- Work efficiently and effectively through the course of each day.
- Communicate with others any shortcomings or delays that may affect others
- Adaptable
- Self-motivated and able to take initiative on tasks

**REWARDS**:
We will provide a competitive compensation plan consisting of a base wage, as well as an opportunity for variable pay, plus benefits, and fringe benefits as well. In addition, we will provide you with an opportunity to learn and grow with a growing supplier and installer of premium outdoor living products.

Pay: $22.00-$26.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Life insurance
- On-site parking

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Edmonton, AB T6E 0G2: reliably commute or plan to relocate before starting work (required)