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(Temp) Receptionist/ Office Assistant

4 months ago

Richmond, Canada Paper Excellence Full time

Paper Excellence is a diversified manufacturer of pulp and paper, including printing and writing, packaging, and specialty papers. We believe in the enduring value of wood-based products in global markets and have built a large network of mills and chipping plants to produce them competitively. Through our distinct approach to operational excellence, we deliver high-quality and cost-effective products to international customers. We operate 7 facilities in Canada producing over 2.8 million tonnes annually with a workforce of more than 2,800 strong.

**Competencies**
- Professional demeanor and strong customer service & interpersonal skills
- Excellent communication skills both written and verbal
- Team player and ability to interact with all individuals in all levels within the organization
- Ability to work independently with minimum supervision
- Strong willingness to help all departments
- Strong willingness to learn different programs, processes, protocols
- Excellent organizational skills / ability to prioritize and meet deadlines
- Attention to detail

**Responsibilities**
- Ensure the tidiness and organization of the office mail room
- Receive incoming parcels and couriers from various mail carriers
- Plan, organize and schedule meetings and book meeting rooms
- Produce, edit and distribute correspondence memos, letters and forms
- Responsible for operating the head office switchboard and directing all incoming calls as appropriate
- Assist in the preparation of regularly scheduled reports
- Prepare travel request forms and book travel arrangements
- Prepare and reconcile expense reports
- Assist in ordering office supplies, business cards, etc
- Maintain the cleanliness of all meeting rooms
- Assist in the set up and take down of meeting rooms
- Prepare documents for approvals and monitor status
- Provides admin support to various departments
- Manages building access card and pay parking system
- Maintain filing system
- Other duties and projects as assigned

**Qualifications & Experience**
- Knowledge of office management systems such as Microsoft Office, Outlook, etc
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office
- At least 1 of experience in an administrative/receptionist role
- Administrative/Receptionist Certificate or college degree considered a strong asset

Note:

- This is a temporary hourly position. The Contract terms is: Feb 7, 2024 - Mar 16, 2024
- Hourly rate: $21/hour
- This is a 40-hour work week position, and you're required to be based in the office Monday to Friday.