Executive Assistant

2 weeks ago


Edmonton, Canada AISCA Association of Independent Schools and Colleges in Alberta Full time

**Benefits and Salary**:

- Extended medical and health benefits plan
- RRSP with 6% employer match
- Paid holidays
- Competitive Salary

**Application**

**Closing date: Open until filled**

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**AISCA Executive Assistant position description**:
The Administrative Assistant provides general office support and performs a variety of clerical and administrative tasks. The Administrative Assistant reports to the Executive Director.

**General Office Duties**:

- Reception: Field, screen, and respond to telephone calls; forward them as appropriate to the respective parties.
- Coordinate the calendars for all AISCA staff
- arrange travel and accommodation requirements for Executive Director
- Manage incoming correspondence for Executive Director
- Support the Communications Manager in promoting AISCA events, sending out AISCA updates, and updating website content
- Tracking and coordinating school visits for staff
- Tracking participation of AISCA representatives on committees

**Board, Committee, and General Membership Meetings**:

- Prepare and forward materials and reports for board meetings in a timely manner
- Make arrangements for meeting rooms, lunches, and refreshments, room set up, and clean up
- Attend board meetings and general meetings as required; assist with distribution of materials and reports, and keep an accurate registry of attendees.
- Take draft minutes at board meetings
- Assist in preparations for membership meetings and events, take minutes, send out reports
- Keep the Board Handbook current as well as the master list of board and committee members
- Provide administrative assistance for other committee meetings as required
- Regularly review association bylaws and ensure compliance with bylaw stipulations

**AISCA Events**:

- Lead the coordination of all AISCA events including making arrangements for meeting rooms, lunches, and refreshments, room set up and clean up, communication with and arrangements for keynote speakers,
- Work with the Marketing and Communications Manager to facilitate the promotion and registration of events

**Membership**:

- Distributing, tracking, and processing all memberships for AISCA

**Miscellaneous**:

- Cross-training on other roles including Energy Program Manager and Administrative Assistant
- Assist in campaigns and initiatives undertaken by AISCA.
- Other office duties specifically assigned by the Executive Director


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