Accounts Payable Clerk
3 weeks ago
Partners Community Health (PCH) is a new not-for-profit organization, focused on bringing healthcare services together around the needs of people living in Mississauga and West Toronto. PCH currently operates Camilla Care, a 236-bed long-term care (LTC) home and will soon be operating two new state-of the-art LTC homes and community hub in West Mississauga. To be completed in 2023, the new homes will have a combined 632-beds and be part of PCH’s larger strategy that will introduce innovative and inclusive programs and services and new models of care delivery. PCH is committed to building partnerships and connections that put people first, as well as a learning and leading healthcare community that provides best in class service across the aging continuum.
**Position Summary**:
The Accounts Payable Clerk is responsible for administrative and clerical services. These include a variety of duties; processing of invoices, preparation of cheques, and basic bookkeeping using accounting software.
**Key Responsibilities**:
- Receive, verify, and process all invoices and cheque requisitions.
- Match invoices to supporting documentation (contracts, P.O.’s, work orders) and agreeing terms and check for appropriate authorizations.
- Obtain the necessary authorizations, if required
- Account for holdbacks (deductions from invoices and releases)
- Liaise with external suppliers and internal departments as required.
- Resolve discrepancies that may occur during verification process by maintaining contacts with suppliers and internal departments.
- Produce and review cheques (weekly and monthly), matching backup and preparing package for cheque signing.
- Process outgoing payments in compliance with financial policies and procedures
- Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
- Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
- Understands compliance issues around accounts payable processes.
- Respond to all vendor enquiries.
- Generate reports detailing accounts payables status.
- Maintain an up-to-date filing system.
- Additional duties may be assigned from time to time.
- Suggest and make recommendations for process improvements.
**Qualifications**:
- Minimum College diploma in business administration or accounting is required.
- Minimum 3 years relevant work experience
- Professional training in accounting is an asset.
- Solid understanding of basic bookkeeping and accounting payable principles
- Data entry skills, hands-on experience with spreadsheets and proprietary software
- Proficient with Microsoft Suite (Word, Excel, and Outlook)
- High degree of accuracy and attention to detail
Applicants must be eligible to work in Canada. We would like to thank all applicants for their interest in this position, however, only those selected for an interview will be contacted.
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