Graduate Administrator

3 weeks ago

Ottawa, Canada Carleton University Full time

**Duties and Responsibilities**:
Working with a minimum of supervision from the School Administrator and in close cooperation with the Associate Director (Graduate), the MArch Chair and the Graduate Supervisor, the incumbent ensures the smooth operation of the graduate programs in the School of Architecture.

The Graduate Administrator acts in an advisory capacity to the Director, Associate Director (Graduate Programs), the Chair of the Master of Architecture program (MArch), the Graduate Supervisor and the Co-Chairs of the PhD and MAS in Architecture programs and is responsible for implementing the operational needs and goals as communicated by them on all matters associated with the management of the graduate programs (MArch 2-years and 3-years curricula; MAS; GDAC/GDIP; PhD in Architecture). The incumbent supports the Director, Associate Director, Chairs, Graduate Supervisor, faculty and students by providing advice on all aspects of graduate regulations, procedures, academic and administrative matters associated with the programs and administrative policy concerns; provides information for short
- and long-term planning purposes; acts as a liaison and in an advisory capacity on all graduate matters with the Director, Associate Director, Graduate Supervisor and Chairs.

**Qualifications**:
**The incumbent must possess the following qualifications**:

- The Graduate Administrator is an important source of information to students and faculty members and must acquire a thorough knowledge of University regulations and the procedures and precedents governing the processing of student records.
- Provision of accurate and relevant information to students and faculty requires strong interpersonal skills and a good knowledge of academic policies.
- Personal initiative is essential.
- Reliability, confidentiality and accuracy are essential qualities.
- It is also important to have the necessary organizational skills to deal with varied duties.
- The type of individual necessary to carry out the duties required must present experience, maturity and articulation, be capable of working with mínimal supervision, and be able to relate to others working or studying in a post-secondary education institution.
- All these attributes are necessary to deal with various levels of internal and external contacts and possible challenging situations.
- There is a great deal of diversification in the position that calls for flexibility, resilience and the ability to work under pressure.
- Consequently, organization and prioritizing combined with strong interpersonal abilities are necessary skills.
- The position involves dealing with a large number of students and faculty from varying cultural and academic backgrounds. Situations at times occur which require conflict resolution skills, tact and diplomacy and the ability to act with discretion in matters of confidentiality.
- The incumbent must possess fast and accurate computer skills, utilize office automation software such as the University's BANNER system, as well as have a good understanding of the programs' and the University's policies and academic regulations as outlined in the Graduate Calendar.
- A thorough understanding of the on-going structural and procedural changes within the University, and the rationale underlying them is necessary.

**Education and Experience**:
**The above is normally acquired through the completion of**:

- Completion of a three-year university degree or the equivalent combination of education and experience.
- Minimum five years of related experience in a university environment, or equivalent, including a sound knowledge of graduate studies.

**HR Note**:
Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to women; visible minorities; First

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