Graduate Advisor, Web Content, and Event Coordinator

Found in: beBee jobs CA - 1 week ago

Ottawa, Ontario, Canada Carleton University Full time
Duties and Responsibilities:


The Graduate Advisor, Web Content, and Event Coordinator is responsible for administering all Master's and PhD programs housed in the School of Computer Science (SCS) and its interdisciplinary programs.

This includes being responsible for coordinating the operations, admission, and promotion of SCS's many graduate programs.

The incumbent is also the School's Web Content & Communications Coordinator and creates and posts content for the School's numerous websites, social media platforms, and events.


Working under the supervision of the School Administrator, the incumbent provides advice and feedback to the five Graduate Program Directors (Computer Science (CS), Human-Computer Interaction (HCI), Data Science (DS), and Data Science and Analytics (DSA)) and the School's Director on matters related to graduate students and the various graduate programs in the SCS.

The incumbent is responsible for the smooth operation of student services, administrative duties, and fulfilling the goals outlined by the Directors on all matters associated with the coordination, promotion, and recruitment of the collaborative Data Science specialization program and the nine graduate programs (Computer Science:
MCS and PhD, Human-

Computer Interaction:
MHCI, and Data Science and Analytics: MASc, MEng, MCS, MIT, MSc and PhD).


The incumbent supports five Graduate Program Directors, the School's Director, participating academic units in the Data Science specialization, participating units in the Data Science and Analytics program, faculty, and students by providing advice on all aspects of graduate regulations, procedures, and administrative matters associated with the programs.

The incumbent is responsible for the admissions review process of Computer Science, HCI, the collaborative Data Science specialization and Data Science and Analytics applications.

The incumbent will analyze applicant files, interpret domestic and international transcripts, and calculate grade point averages to determine admissibility.

The Graduate Advisor, Web Content, and Event Coordinator will provide advice to graduate students on all aspects of graduate regulations, from the beginning to completion of the student's degree, analyze academic audits, and coordinate TA and RA funding and scholarships/awards.


The Graduate Advisor, Web Content, and Event Coordinator provides advice and support to faculty and students during the examination process, ensuring students' eligibility to graduate and is also responsible for preparing graduation lists.

The incumbent will liaise with and provide advice to other Graduate Administrators on campus and at the University of Ottawa on all of the SCS's collaborative programs and the joint institute programs.

This position also has a prominent public relations, events and communications aspect to it.

The Graduate Advisor, Web Content, and Event Coordinator is responsible for organizing promotional and academic events that will require video posts and live-streaming.

The individual is also one of the designated webmasters for maintaining and creating content for the program websites housed in the SCS and related social media pages/accounts.

The incumbent may be required to attend networking events with related industries and external partners to promote and enhance collaboration.

Qualifications:

The incumbent must possess the following qualifications:

  • Thorough knowledge of University structure, regulations, procedures, and precedents.
  • Ability to work self-sufficiently under pressure and resolve complex problems.
  • Enforce and stay abreast of program requirements, policies, and procedures.
  • Initiative to work independently, initiate new project proposals, and make decisions.
  • Excellent knowledge of university regulations and procedures, particularly regarding student records.
  • Reliability, accuracy, and attention to detail.
  • Strong written and verbal communication skills, including interpersonal skills.
  • Strong organizational skills and ability to set priorities in a deadline-driven environment.
  • Ability to maintain confidentiality, empathy, and professionalism.
  • Superior people skills and cultural awareness.
  • Interpretation of information and informed decision-making.
  • Excellent administrative and record-keeping skills, including document management.
  • Project management skills and public event planning experience.
  • Understanding of web design and web writing, including HTML familiarity.
Education and Experience:
The above is normally acquired through the completion of:

  • Completion of a university degree.
  • A minimum of 5 years of experience in a university setting in progressively more responsible positions, including experience at the Graduate level, is required, as well as experience in communications, journalism, or marketing, preferably in a university environment. Knowledge and experience in web content design, social media and creative writing are required. Event planning would be an asset.
HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications.

Please note that applicants may be required to complete an employment test as part of the selection process for this position.

Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements.

Arrangements will be made to accommodate your request in a timely manner.

Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength.

We welcome those who would contribute to the further diversification of our University including, but not limited to:

women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

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