Contracts Administrator

1 month ago

Port Hope, Canada Canadian Nuclear Laboratories Full time

Come be a part of Canada’s premier Science and Technology organization, Canadian Nuclear Laboratories (CNL), as the Historic Waste Program (HWP) Management Office in Port Hope, Ontario implements Canada’s largest low-level radioactive waste (LLRW) environmental remediation project, the Port Hope Area Initiative (PHAI).

We are looking for an experienced **Contracts Administrator** (CA) Can you see yourself managing large, complex contracts as assigned by the Manager, HWP Contracting Services? Does the idea of ensuring that PHAI activities and procurement management are aligned with the ethics and procedures of CNL excite you? Are you looking for a role that will challenge you? Would you like to make a difference for the Environment? If you answered yes, then this may be the job for you

**What will you be doing**
- Maintaining a strong functional relationship with Corporate Supply Chain
- Procuring all goods and services for nuclear safety-related equipment, systems, and structures as well as engineered and complex items and contracts.
- Meeting requirements of the client, jurisdictional authorities, and company policies in a timely and cost-effective manner, for all products and services being procured.
- Ensuring compliance with technical, Quality Assurance, and client requirements while following the rules set forth in the Procurement Policies and Procedures.
- Leading and documenting the negotiation and evaluation process to ensure award decisions withstand legal and ethical scrutiny and are clearly rationalized so that “value for money” is clearly demonstrated for audit purposes.
- Providing administrative support to the Senior Contracts Officer, Procurement Specialist, and the Manager as directed.
- Coordinating the Contract Kick-Off Meeting and other team meetings, in coordination with Project Delivery.
- Developing the Contract Administration plan in conjunction with the contract team.
- Reviewing and approving (where no construction superintendent is assigned) all permits and training - approving readiness for work, verifying qualifications, and coordinating training.
- Reporting on performance, including monitoring of contract costs, schedule, quality, and technical performance; Verifying contract completion.
- Managing integrated Change Control to ensure changes are properly approved and all those with a ‘need to know’ are aware and approve of such changes.
- Administering and recording job progress. while monitoring the work activities to verify contract compliance.
- Documenting administrative actions and all data required to support the project's business activities and performance assessments. Documenting decisions and events.
- Verifying that the technical and commercial contract conditions are fulfilled throughout the contract.
- Ensuring that all work has been completed according to schedule and that all deficiencies and administrative matters have been resolved.
- Monitoring payments to Supplier and maintaining current ongoing and accurate record of contract financials.
- Completing contract closeout report for Contractor's performance.
- Resolving minor contract disputes.

Key accountabilities relating to the management of the contract and relationship between the buyer and seller include:

- Managing the communications between and actions due by both parties to each other, including scheduling meetings.
- Monitoring, documenting, and reporting on supplier performances, including managing supplier performance improvement plans for the work.
- Managing the compliant procurement of all goods and/or services as required for all HWP sites to support project work.

**What we are looking for**:

- Education: University degree preferred.
- Experience with the full suite of MS Office, particularly Excel and Word. Experience with Oracle and Primavera (P6) preferred.
- Excellent organizational and communication skills, as demonstrated in a similar role.
- Sound knowledge of ethical purchasing and business practices, in public Procurement settings, thorough knowledge of applicable materials, products/services, sources of supply and market trends.
- Knowledge and understanding of all procurement tasks, particularly large and complex requirements requiring the participation of technical experts (specifications, terms and conditions, evaluation practices, sources of supply).
- Knowledge in procurement QA practice as it is applied within the Nuclear Industry and working knowledge of code and jurisdictional requirements for goods/services.
- Must be able to work independently establishing priorities in meeting conflicting deadlines.
- Above average interpersonal skills; must be able to consistently deliver exceptional customer service.
- Enrolment in the PMAC Certification Program would be an asset.
- Good working knowledge of Oracle Purchasing and iProcurement modules would be an asset.
- Must have initiative and promote continuous process improvement within Procurement and the customer/c

  • Administrative Assistant

    2 months ago

    Port Hope, Canada ECC Full time

    Collaborate with staff and management in completing various operations-related administrative activities - Prepare routine correspondence in an accurate and timely manner - Interface with clients, representing the Company with professionalism and courtesy - Manage various documents (plans related to construction, reports, logs) keying in information,...

  • Gis Specialist Contract

    2 months ago

    Port Hope, Canada Ganaraska Region Conservation Authority Full time

    The Ganaraska Region Conservation Authority has a position open for a GIS specialist. This position also provides support functions to the watershed planning staff. **Location**: This position will be working out of the administrative office in Port Hope located on the corner of Highways 28 and 401. **Qualifications**: - Degree or equivalent educational...

  • Project Administrator

    1 month ago

    Port Hope, Canada WSP Full time

    **The Opportunity**: WSP is looking for **Project Administrator **to join our team in Port Hope. You will assist with project team by managing document workflows, formatting of documents, maintaining document matrices and logs and being a prime point of contact for documentation related matters. This position focuses on document control, with secondary...

  • Document Control Administrator

    8 hours ago

    Port Hope, Canada Canadian Nuclear Laboratories Full time

    **Do you pay attention to detail? Are you organized? Are you looking for a role that will challenge you? If you answered yes, then this may be the job for you!** Document Control Administrator, Contract Support provides general Document Control (DC) support as needed and is focused on ensuring that required program documents received from CNL Contractors...

  • Construction Site Administrator

    2 months ago

    Port Hope, Canada J.J. McGuire Full time

    **Responsibilities** Set up office trailer at the beginning of the job. Ensure all required equipment, furniture and supplies are in place in order to function as an on site office. Prioritize and deal with all communication and documentation flow on site. Set up and implement internal auditable systems for documenting and archiving daily construction...

  • Administrative Manager

    1 month ago

    Hope, Canada Consider Everything Immigration Inc Full time

    Education: Bachelor's degree - Experience: 2 years to less than 3 years **Tasks**: - Co-ordinate administrative services - Collect and record administrative and service fees - Assist in preparing annual budgets - Plan, organize, direct, control and evaluate daily operations - Direct and advise staff engaged in providing records management, security,...

  • Administrative Manager

    1 month ago

    Hope, Canada Consider Everything Immigration Inc Full time

    Education: Bachelor's degree - Experience: 2 years to less than 3 years **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and regulatory compliance procedures within establish - Hire and train or arrange for...

  • Project Administrator

    2 months ago

    Hope, Canada Kan-Arm Contracting Ltd. Full time

    At Kan-Arm Contracting Ltd. you will be a part of a contracting network that specializes in drilling, blasting, and slope stabilization. We welcome diversity and thrive on individual backgrounds, perspectives, and skills. Together as one team, we are here to create and maintain a successful growing company with long-term sustainability for our employees and...

  • Jr. Administrator, HR Services

    3 weeks ago

    Port Hope, Canada Cameco Full time

    Job Category: Human Resources Location: Port Hope, ON Work Contract: Reg Full-Time (K1) At Cameco we understand the value of a diverse workforce and we embrace, encourage and support workplace inclusion and diversity. New ideas, perspectives, experiences, and expertise make Cameco stronger. We are committed to building a diverse workforce reflective of...

  • Band Administrator

    2 days ago

    Hope, Canada Peters First Nation Full time

    **BAND ADMINISTRATOR** This is a contract for full-time, remote and in-office work located at 16870 Peters Road, Hope, B.C. (the “Nation Office”). You will be required to work closely with the PFN Chief & Council (C&C) in carrying out their priorities and providing administrative services. The PFN Chief & Council currently has only one (1) Contractor...

  • Contracts Clerk

    6 days ago

    Port Moody, Canada Community Living BC Full time

    **_We are proud to be selected as one of _**_B.C.'s Top Employers_**_ once again!_** **If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!** Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with...

  • Contractor Management Specialist

    1 month ago

    Port Hope, Canada Canadian Nuclear Laboratories (CNL) Full time

    Are you interested in a new and exciting opportunity? We are looking Contractor Management Specialist, Construction and Operations to providing oversight and direction on Contractor Management Framework and activities for all construction and operations based contracts over the contract lifecycle including early engagement, qualification, on-boarding and...

  • Contractor Management Specialist

    6 days ago

    Port Hope, Canada Canadian Nuclear Laboratories Full time

    Are you interested in a new and exciting opportunity within construction? We are looking Contractor Management Specialist, Construction and Operations to providing oversight and direction on Contractor Management Framework and activities for all construction and operations based contracts over the contract lifecycle including early engagement, qualification,...

  • Contracts Clerk

    1 month ago

    Port Moody, Canada Community Living BC Full time

    **_We are proud to be selected as one of _**_B.C.'s Top Employers_**_ once again!_** **If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!** Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with...

  • Operations Administrator

    1 month ago

    Port Coquitlam, Canada The Beer Store Full time

    **Operations Administrator - (BDL) Contract**: - Requisition ID: 113- Location: Port Coquitlam, British Columbia, Canada, V3C 0B6- Job Type: Contract**Who We Are**: Officially established in 1995, but with historical roots dating back to 1971, we know a thing or two about how to deliver beer. BDL is a private joint venture company owned by Labatt Breweries...

  • Operations Administrator

    1 month ago

    Port Coquitlam, Canada The Beer Store Full time

    **Operations Administrator - (BDL) Contract**: - Requisition ID: 517- Location: Port Coquitlam, British Columbia, Canada, V3C 0B6- Job Type: Contract**Who We Are**: Officially established in 1995, but with historical roots dating back to 1971, we know a thing or two about how to deliver beer. BDL is a private joint venture company owned by Labatt Breweries...

  • Operations Administrator

    6 days ago

    Port Coquitlam, Canada The Beer Store Full time

    **Operations Administrator - (BDL) Contract**: - Requisition ID: 528- Location: Port Coquitlam, British Columbia, Canada, V3C 0B6- Job Type: Contract**Who We Are**: Officially established in 1995, but with historical roots dating back to 1971, we know a thing or two about how to deliver beer. BDL is a private joint venture company owned by Labatt Breweries...

  • Contracts Clerk

    4 days ago

    Port Moody, Canada Community Living BC Full time

    We are proud to be selected as one of B.C.'s Top Employers once again!If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental...

  • Office Administrator

    3 weeks ago

    Port Coquitlam, Canada Thomson Heating and Air Conditioning Full time

    We keep on growing because we only hire the best people, and our customers love us for it. We’ve been at this a long time here. You’ve probably seen our trucks and our ads. What you don’t know is what it’s like to be a part of a team like this. How much you feel appreciated when you don’t cut corners. How much we inspire ongoing training and...

  • Office Administrator

    2 days ago

    Port Coquitlam, Canada Thomson Heating and Air Conditioning Full time

    We keep on growing because we only hire the best people, and our customers love us for it. We’ve been at this a long time here. You’ve probably seen our trucks and our ads. What you don’t know is what it’s like to be a part of a team like this. How much you feel appreciated when you don’t cut corners. How much we inspire ongoing training and...