Accounts Payable Officer
6 months ago
The Accounts Payable Officer is responsible for receiving, reviewing accuracy of and entering vendor invoices, timely payment processing; identifying and recording monthly expense accruals; reconciling accounting software to purchasing system and vendor statements; maintaining historical invoice / payment records; and other vendor / expense analyses as required.
**Duties and Responsibilities**:
- Receiving, reviewing for accuracy/ service completion, and obtaining approval of invoices for entry and payment
- Processing invoice payments in a timely manner and ensuring payment is received for outstanding credits for cash flow management.
- Recording daily bank transactions
- Responding to all vendor enquiries and requesting additional documentation from vendors as required
- Ensuring accurate recording of costs - including allocations to capital items vs expense, recording expenses in the proper periods, and proper allocations between cost and departmental classifications
- Participating in cash management processes through providing regular cash requirement reporting and prioritizing payments to maximize discounts and cash balance maintenance.
- Ensuring completeness and accuracy of the financial system with vendor records by reconciling monthly vendor statements to internal finance records.
- Preparing monthly bank reconciliations
- Reconciling accounts payable / expense records to purchasing system records
- Maintaining historical records for all invoices, reports, vendor payments, and reconciliations.
- Working towards continual improvements in processes including automation & reporting - to improve accuracy, completeness, and timeliness of expense recording and reporting.
- Ad hoc expense and vendor analyses as required.
- Positive and effective communications & relationship with cross-functional team members and external vendors in executing all aspects of the role.
- Assisting in payroll processing as required.
- Perform and uphold Wasaya’s Customer Care Commitments to both internal and external customers.
- Any other related duties as assigned.
**Skills and Qualifications**:
- High school diploma
- College diploma in accounting or equivalent work experience
- 3 or more years related accounts payable / accounting experience (beneficial)
- Experience in the Aviation industry is an asset.
- Experience with ASPE and public accounting standards (beneficial)
- Experience with Sage 300 accounting software is an asset.
- Experience with RAAS or other purchasing software is an asset.
- Experience with aviation industry (beneficial)
- Excellent knowledge of basic accounting concepts
- Experience with Microsoft Office (especially Excel)
- Strong attention to detail
- Able to effectively communicate both verbally and in writing.
- Ability to work both independently and in a cross-functional team environment.
- Excellent analytical and problem-solving skills
- Excellent organizational and time management skills - with an ability to set priorities, multi-task and meet deadlines.
- Able to deal with people sensitively, tactfully, diplomatically, and professionally at all times.
- The ability to communicate in Oji-Cree or Ojibway is an asset.
- Experience with and/or knowledge of First Nations Organizations is an asset.
**Working Conditions**
- Overtime as required.
- Weekend work may be required.
**Physical Requirements**
- Ability to lift or move up to 20lbs.
- Manual dexterity is required to use desktop computers and peripherals.
**Contact**:
**If you are interested in this position, please submit your resume and cover letter to**:
Human Resources
Wasaya Airways LP
201 Kelner Place
Thunder Bay, ON P7E 6V3
Fax: (807) 789-1645
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