General Affairs Specialist

2 weeks ago

Vancouver, Canada Samsung Electronics Full time

Position Summary

If you want to work for one of the most recognized brands in the world and one of the Top 100 Employers in Canada, then please keep reading

What We Offer:

- Employer Paid Flexible Health Coverage (from day one)
- Employee Purchase Program - discounts
- Professional Development Opportunities
- Free Onsite Gym, Showers and Bike Storage
- Employee Referral Program - we want great talent like you

Role and Responsibilities
- Provide support to General Affairs and Facilities Manager
- Responsible for Samsung Vancouver’s general facilities management which includes vendor management, expenditures, procurement, contract management, security, reception and general office administration
- Responsible for the creation and documentation of standard operation procedures, using industry best practices
- Send out internal communications on behalf of General Affairs & Facilities
- Support facilities change needs i.e. furniture moves, space configuration, construction and renovation projects
- Supervise office security and reception, provide training and coaching
- Oversee general facilities inquiries including air quality, mechanical, equipment, janitorial and liaise with appropriate vendors
- Supervise maintenance of HVAC System
- Work with on-site Security to ensure Samsung security protocols are in place
- Maintain the Security access card system and CCTV system
- Manage company phone plans including mobile phones
- Provide guidance and mentorship to reception and security officers
- Sit on the the workplace Health & Safety Committee and make timely recommendations to ensure a safe work environment for all employees, contractors, visitors
- Champion for workplace safety and crisis planning, including coordinating emergency exit routines/drills
- Ensure proper accident investigation and reports to WorkSafeBC are completed
- Participate in security and facilities audits to ensure Samsung policy compliance
- Assist with arranging and set up of onsite events including coordinate catering, space reservations, guest check-in

Skills and Qualifications
- Bachelor's Degree in business administration or a related field from a college or university
- Have 3+ years office administration experience with responsibility for the full range of facilities, property management, safety, and security functions
- Advanced Microsoft Office Suite skills (Excel, PowerPoint, etc.)
- First Aid Certification would be an asset
- Project Management experience
- Procurement designation is an asset
- Excellent written and verbal communication skills
- Ability to build relationships with internal and external stakeholders
- Ability to multitask in a fast paced environment

The salary range for this role is expected to be between $62,050 to $80,300 and reflects base salary only. Actual pay will be determined based on a number of factors and may vary depending on job-related knowledge, competencies, qualifications, relevant skills and experience.

The total rewards package for a Regular Full-Time employee may include variable incentive, savings matching (RRSP/TFSA/NRSP), extended health and dental benefits with spending accounts, wellness and well-being benefits, development opportunities, and other employee perks.

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