Administrative Assistant, Maintenance, Yul

5 months ago

Dorval, Canada Skyservice Business Aviation Full time

**SKYSERVICE BUSINESS AVIATION**

Skyservice is a North American leader in business aviation. Built on the key principles of safety and service excellence, we provide a full service experience from Aircraft Management, Aircraft Charter, Maintenance and Aircraft sales from our Fixed Base Operations that span Canada and the western United States. People and values are the inseparable assets that drive our dedication to Quality, Safety, Respect, Commitment and Efficiency. These are the core values that guide us every day and help build our reputation as leaders in aviation services. Skyservice is a team dedicated to supporting and developing our employees. If you want to grow your career and broaden your experience, then Skyservice is the right team for you.

**SUMMARY OF RESPONSIBILITIES**:

- Assist Maintenance leaders (i.e. Supervisor, Coordinator, Planner, QA) with administrative functions;
- Update and maintain department employee files;
- Support data entry of production paperwork;
- Ensuring any errors and omissions are brought to the attention of the work package leader for correction;
- Submit appropriate documentation for new employees and contractors - including submission of change requests to IT for any necessary Skytrack setup (new users, change of department, change of skills, etc.);
- Coordination of in-house or out-of-base training;
- Includes travel arrangements, bookings and preparing their packages and training contracts;
- Clerical support: coordinate meetings, take minutes, travel arrangements, prepare documents, daily/weekly/monthly reports, verify expense reports, process invoices to appropriate agency(ies), maintain employee database information, etc.;
- Order office supplies and uniforms;
- Act as a backup for the SMS/Training/H&S group;
- Complete employee schedule;
- Receive, review and approve timesheets and send them to the payroll department;
- Enter employee labor when needed and verify contractors’ hours;
- Manage crew schedule and labor verification in SkyTrack and ensure its accuracy;
- Review employee time on the supervisor work screen in Skytrack on a daily/weekly basis;
- Ensure regular updates are made to the Skytrack Shift Master data tables;
- All other related duties as assigned by the Supervisor.

**QUALIFICATIONS AND SKILLS REQUIRED**:

- Post-secondary education in a related field, an asset;
- A minimum of three (3) years of administrative experience in a computerized environment;
- Proficient in the use of Microsoft Office Products (Word and Excel);
- Strong communication skills and flexibility;
- Very detailed oriented with a focus on process improvement;
- Ability to work under pressure and possess excellent organizational skills;
- Ability to review own work for accuracy and thoroughness;
- Ability to bring new ideas in improving existing processes;
- Ability to multitask and work in a fast paced environment;
- Aviation, billing, manufactory and/or any other related environment experience, an asset.

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