Administrative Assistant

2 weeks ago

Toronto, Canada Ministry of the Solicitor General Full time

We are seeking experienced administrative professionals who are self-reliant, detail-oriented, and highly organized to provide secretarial and administrative support to managers and CFS staff. Administrative Assistants at the CFS play an integral role in ensuring that the laboratory functions seamlessly. They provide frontline essential services for the organization, interacting with staff, clients, stakeholders and auxiliary personnel within and external to the laboratory. A positive demeanor and excellent communication skills are prerequisites to be successful in this role.

**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the
**OPS Anti-Racism Policy** and the
**OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
**Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.

**What can I expect to do in this role?**:

- answer and direct telephone calls and greet visitors;
- maintain CFS filing system;
- receive, sort, distribute and track incoming mail, including evidentiary containers, and outgoing mail;
- organize meetings and make arrangements;
- provide back-up support for other administrative personnel;
- prepare documents such as letters, reports, forms, presentations, and spreadsheets and distribute as directed;
- database data entry and generation of reports for management;
- distribution of client feedback surveys and letters, maintain feedback records;
- manage administrative and quality documents to adhere to records retention and accreditation requirements;
- assist with the delivery of annual quality system programs;
- provide human resources support to managers, including recruitment.

**How do I qualify?**:
**Applicant Information Session**:
**Information Session Details**:
**A voluntary, online information session will be conducted on Tuesday March 21, 2023, at 1:00p.m. EST to share information about these opportunities at the Centre of Forensic Sciences.**

**This is voluntary and will not impact the screening process. If you are interested in learning more about the Administrative Assistant and Forensic Analyst positions, please self-register via the following link.**

**MS Forms Information Session Registration**

**Access details to attend the information session will be provided to those who express interest via the above MS Forms page only.**

*** ASSIGNMENT INSTRUCTION FOR ALL APPLICANTS**:
The role of an Administrative Assistant at the Centre of Forensic Sciences is an extremely important one, requiring attention to detail while working in a time-sensitive, high-volume environment. The work can often be repetitive, and incumbents are required to adhere to administrative procedures while being able to take independent action from time to time. The role requires excellent interpersonal skills to work within a team and to communicate effectively with staff, clients and stakeholders. Using examples, describe how your experiences and personal qualities match these requirements.

**Administrative Skills**:

- You have demonstrated experience working in a routine high-volume administrative environment.
- You can adhere strictly to administrative policies, procedures and protocols.
- You have demonstrated organization skills to determine work priorities, effectively manage time and respond to client and CFS staff needs in an environment of changing administrative pressures.
- You have knowledge of administrative procedures to route telephone inquiries or correspondence from clients, coordinate calendars, make travel and meeting arrangements, sort, distribute, and track incoming/outgoing mail and create accessible documents.
- You can prepare and proofread correspondence and other documents.

**Analytical and Problem-Solving Skills**:

- You can determine priorities and manage conflicting deadlines.
- You are able to determine the most effective format to present information when preparing materials.
- You can recognize non-conforming or atypical issues and take independent action to resolve them.

**Communication Skills**:

- You have demonstrable written, oral and interpersonal communication skills to effectively interact with fellow staff, managers, clients and external vendors.
- You can maintain confidentiality when required.
- You have written communication skills to compose correspondence materials while ensuring accuracy in grammar and spelling.

**Knowledge**:

- You are able to gain and retain knowledge of quality assurance and accreditation standards

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada 247 Labs Inc Full time

    **Introduction**: We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time. **Responsibilities**: - Administrative Support: - Assist in the preparation of regularly scheduled reports. - Assisting in setup the employee tools. - Other administrative support as requested by the managers -...

  • Administrative Assistant

    5 days ago

    Toronto, Canada Vector Institute Full time

    **JOB DESCRIPTION** **Administrative Assistant** *** The Vector Institute is seeking an energetic and detail-oriented Administrative Assistant to join the team. Reporting to the CEO’s Strategic Assistant, you will play a critical role in supporting the CEO and other senior executives in their day-to-day operations. You will be responsible for managing...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada DREAM STAR BEDDING CO (2004) LTD Full time

    **About us** DREAM STAR BEDDING CO (2004) LTD Mattress Manufacturer **Administrative Assistant Job Responsibilities**: - Provides administrative support to ensure efficient operation of office. - Answers phone calls, schedules meetings and supports visitors. - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. -...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada DREAM STAR BEDDING CO (2004) LTD Full time

    **About us** DREAM STAR BEDDING CO (2004) LTD Mattress Manufacturer **Administrative Assistant Job Responsibilities**: - Provides administrative support to ensure efficient operation of office. - Answers phone calls, schedules meetings and supports visitors. - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. -...

  • Administrative Assistant

    6 days ago

    Toronto, Canada Quantum Full time

    Position: Administrative Assistant, LegalLocation: Downtown Toronto (Hybrid 3 days a week)Salary: Competitive and dependant on experience Job Type: PermanentOur legal client is currently seeking an Administrative Assistant, Legal who enjoys an independent, fast-paced, and busy role. The successful candidate will be assisting a busy Partner with all legal...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada Acara Solutions Full time

    **Duties**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. - Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs. - Organize catering for team meetings. - Assisting with a...

  • Administrative Assistant

    7 days ago

    Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada 247 Labs Full time

    Introduction: We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time. Responsibilities: Administrative Support: Answer admin related emails, and other correspondence.Assist in the preparation of regularly scheduled reports.Assisting in setup the employee tools.Other...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada Canada Lands Company Full time

    **Company**: Canada Lands **Location**: 70 Canuck Ave, Toronto, ON **Employment Status**: Employee (Full-Time) **Short Summary**: The Administrative Assistant provides administrative support to the Attractions and Real Estate teams and acts as receptionist and office services coordinator for the Downsview Park office. The Administrative Assistant maintains...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada CAD Industries Ferroviaires Full time

    Administrative Assistant: **Company Summary**: Cad Rail Industries Ltd was founded in 1968 headquartered in Montreal. We take pride on being North America’s leader of full-service solutions in the freight, passenger and commuter rail industries in Canada, the United States and offshore. Cad Rail has other facilities in Calgary, Lethbridge (under Caltrax...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada The Four Villages Community Health Centre Full time

    The Four Villages Community Health Centre is an equal opportunity employer and encourages resumes from people who are reflective of the diverse communities we serve Are you looking to work where your excellence will shine, professional standards are highly valued and quality of care is respected? Do you want to practice in a setting where your voice helps...

  • Administrative Assistant

    1 week ago

    Toronto, Canada St. Michael's Homes Full time

    **Position**:Administrative Assistant **Position Type**: Full Time **Hours per Week**: 37.5 hours per week **Salary Range**: $44,400 - $48,502 **Benefits**: Defined Benefit Pension Plan Comprehensive benefit plan after three months **Vacation**: 3 weeks to start **Reports To**:Executive Director **Position Description**: The Administrative Assistant...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada Pier 4 Ltd Full time

    **Administrative Assistant** **Opportunity** We offer a total compensation and benefits package to help with your needs today and build for your future tomorrow. Pier 4 values diversity and is committed to equal opportunity. At Pier 4, success is about more than having a healthy bottom line and we are committed to making Pier 4 an amazing and unique place...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada Levitt Sheikh LLP Full time

    **Administrative Assistant, Levitt Sheikh LLP** **Responsibilities**: - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. - Providing personal assistant support to a firm Partner. - Book travel arrangements - Submit expense reports - Assist in the preparation of legal document briefs - Help to maintain filing and...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada Selrhub It Solutions Full time

    **Responsibilities**: - Provide administrative support to ensure efficient operation of the office. - Manage calendars, schedule appointments, and coordinate meetings and conferences. - Prepare and distribute correspondence, memos, and reports. - Maintain electronic and paper filing systems, ensuring proper organization and accessibility of documents. -...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada Acara Solutions Full time

    We are looking for a Receptionist for our client located in Downtown Toronto. **Duties**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. - Helping maintain workplace security by issuing, checking, and collecting badges as necessary and...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada COSTI Immigrant Services Full time

    **Duties**: - Greets visitors/clients; answers in-person and via telephone and screens and directs calls. - Provides administrative and clerical support to centre management - Screens and refers client enquiries to appropriate internal or external services - Maintains an MS Excel operational spreadsheet to ensure accuracy of program funds and track...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada Baycrest Full time

    Baycrest Centre for Geriatric Care has an opportunity for an **ADMINISTRATIVE ASSISTANT** Full Time 70 Bi-Weekly Hours| Non-Union | Days Shift Baycrest provides care to approximately 1,200 people daily, through a continuum of services that includes wellness programs, residential housing and outpatient clinics, a 472-bed nursing home and 300-bed...

  • Administrative Assistant

    4 days ago

    Toronto, Canada ST. DEMETRIUS (UKRAINIAN CATHOLIC) DEVELOPMENT CORPORATION Full time

    **Job Summary**: The Administrative Assistant is a member of the staff team for the 259 unit seniors’ apartment complex located at 123 La Rose Avenue and is responsible for providing customer service and supporting the efficient and effective operation of the administration office and interacting with tenants, residents, the community and the...