Coordinator, Graduate Program Completion

1 week ago

Toronto, Canada University of Toronto Full time

**Date Posted**:02/01/2024
**Req ID**: 35859
**Faculty/Division**: School of Graduate Studies
**Department**: School of Graduate Studies
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00053292

**Description**:
**About us**:
The School of Graduate Studies (SGS) promotes University-wide inclusive excellence in graduate education, research and professional training to ensure high standards across the various academic divisions, as well as supporting postdoctoral fellows. SGS defines and administers University-wide regulations for graduate education. We share responsibility for graduate education with graduate units and divisions and operate through a system of collegial governance, consultation, and decanal leadership.

SGS also provides expertise and advice; reviews the design and delivery of programs; develops performance standards; supports access, equitable inclusion, fairness, and ethical conduct in graduate education; organizes services and financial assistance to graduate students; encourages a close and positive relationship between research and graduate instruction, and represents the cause of graduate education at the University of Toronto and in the broader academic and general community.

**Your opportunity**:
Working within a dynamic team under the general direction of the SGS Director, Graduate Awards & Financial Aid, and the direct supervision of the Manager, Program Completion & Postdoctoral Services, the Coordinator, Graduate Program Completion will enhance the quality of student services for graduate students through the development, implementation and delivery of program completion services at the School of Graduate Studies.

**Your responsibilities will include**:

- Planning and overseeing operational workflow of final oral examination administration activities
- Providing job-related training and serving as a resource to others
- Planning and implementing workflow for a group
- Frequently responding to complaints and using informal negotiation skills to resolve exam related issues
- Coordinating tasks for projects and other strategic initiatives with stakeholders
- Directing the activities of a single ongoing staff-appointed employee
- Handling fees and/or fines
- Overseeing testing and exam activities and related processes
- Liaising with stakeholders to coordinate space and resource requirements
- Liaising and tracking and monitoring the distribution and return of examinations materials
- Troubleshooting and resolving technical issues
- Coordinating graduation assessment schedules and the selection process of examination committee members
- Maintaining records of final oral examination committee decisions
- Reviewing and assessing student records to confirm eligibility to graduate

**Essential Qualifications**:

- Bachelor's Degree or an acceptable combination of equivalent experience
- Four (4) years of recent and related experience in a university setting
- Good working knowledge of the University’s Student Information (ROSI) system
- Demonstrated ability working with high volume and tight deadlines while maintaining a high level of accuracy and attention to detail
- Computer and internet proficiency, including excellent working knowledge of MS Office Suite
- Superior customer service and interpersonal skills with the ability to work effectively with students, staff and faculty members, and other key stakeholders
- Highly developed problem-solving and analytical skills
- Experience with event planning and preparation, including booking rooms
- Experience creating documentation and/or training materials
- Demonstrated strong oral and written communication skills; ability to communicate effectively both orally and in writing
- Demonstrated ability to work with confidential information and to ensure privacy of student information is maintained at all times
- Good judgement, tact and discretion in dealing with sensitive information
- Ability to work both independently and in a team environment
- Knowledge of School of Graduate Studies' policies and procedures an asset

**To be successful in this role you will be**:

- Organized
- Multi-tasker
- Problem solver
- Resourceful
- Accountable
- Meticulous
- Adaptable
- Approachable
- Communicator
- Tactful
- Team player

**NOTE: This is a term position ending August 31, 2024.**

**Closing Date**: 02/09/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time **NOTE: This is a term position ending August 31, 2024.**
**Pay Scale Group & Hiring Zone**:
**Job Category**: Student Services
**Recruiter**: Blythe Campbell

**Lived Experience Statement

  • Graduate Program Coordinator

    3 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:06/09/2023 **Req ID**: 31891 **Faculty/Division**: Faculty of Arts & Science **Department**: Dept of Computer Science **Campus**: St. George (Downtown Toronto) **Position Number**: 00054428 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • Graduate Program Assistant

    3 weeks ago

    Toronto, Canada York University Full time

    **Purpose**: The Graduate Program Assistant provides support to the graduate program within the Department of Computational Arts at the School of the Arts, Media, Performance & Design (AMPD). The incumbent contributes to the success of the program by providing courteous, efficient, and professional service to current and prospective students, faculty,...

  • Academic Governance and Completion Coordinator

    4 weeks ago

    Toronto, Canada OCAD University Full time

    Reporting to the Manager and Associate Registrar, Graduate Studies, the Academic Governance and Completion Coordinator, Graduate Studies is responsible for providing administrative support to curriculum development, curriculum and Senate sub-committees, Institutional Quality Assurance Process (IQAP) processes and the coordination and tracking of reporting...

  • Graduate Program Assistant, Msc

    3 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:03/06/2024 **Req ID**: 35707 **Faculty/Division**: Temerty Faculty of Medicine **Department**: Institute of Medical Science **Campus**: St. George (Downtown Toronto) **Position Number**: 00035155 **Description**: **About us**: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the...

  • Academic Governance and Completion Coordinator

    2 weeks ago

    Toronto, Ontario, Canada OCAD University Full time

    Reporting to the Manager and Associate Registrar, Graduate Studies, the Academic Governance and Completion Coordinator, Graduate Studies is responsible for providing administrative support to curriculum development, curriculum and Senate sub-committees, Institutional Quality Assurance Process (IQAP) processes and the coordination and tracking of reporting...

  • Graduate Program Assistant

    1 week ago

    Toronto, Ontario, Canada York University Full time

    Purpose:The Faculty of Health is committed to creating positive change for our students, our communities, and the world around us through teaching and research excellence to keep more people healthier, longer. Through our six-degree programs â?? Global Health, Health Studies (Policy, Management and Informatics), Kinesiology & Health Science, Neuroscience,...

  • Graduate Program Assistant

    2 weeks ago

    Toronto, Ontario, Canada York University Full time

    Purpose:The Graduate Program Assistant provides support to the graduate program within the Department of Computational Arts at the School of the Arts, Media, Performance & Design (AMPD). The incumbent contributes to the success of the program by providing courteous, efficient, and professional service to current and prospective students, faculty, Graduate...

  • Graduate Programs Administrator

    2 months ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:01/12/2023 **Req ID**: 27464 **Faculty/Division**: Temerty Faculty of Medicine **Department**: Department of Laboratory Medicine & Pathobiology **Campus**: St. George (Downtown Toronto) **Position Number**: 00001179 **Description**: **About us**: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of...

  • Graduate Coordinator

    2 months ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:01/12/2023 **Req ID**: 29265 **Faculty/Division**: Faculty of Arts & Science **Department**: Dept of Chemistry **Campus**: St. George (Downtown Toronto) **Position Number**: 00026315 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • Administrative and Graduate Program Assistant

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:08/02/2023 **Req ID**: 33207 **Faculty/Division**: Temerty Faculty of Medicine **Department**: Department of Pharmacology and Toxicology **Campus**: St. George (Downtown Toronto) **Position Number**: 00052458 **Description**: **About us**: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine...

  • Activate, New Graduate Program

    1 month ago

    Toronto, Canada Scotiabank Full time

    Requisition ID: 170385 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. Start Date: October 2023 Application Deadline: 01/17/2023 **Who Are We?** The Activate New Graduate Development Program is designed to provide recent graduates with the opportunity to kick-start your career in Strategic...

  • Program Coordinator

    4 weeks ago

    Toronto, Canada STEM Camp Full time

    **TORONTO BEACHES****: - Hope United Church, 2550 Danforth Ave, Toronto, ON M4C 1L2 **Program Coordinator** Do you have a passion for education and learning? Do you love working with children and youth? Do you consider yourself a coding or robotics specialist? Then we want you to join STEM Camp as a Program Coordinator! The Program Coordinator is...

  • Graduate Program Assistant

    2 months ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:02/09/2023 **Req ID**: 29650 **Faculty/Division**: Faculty of Pharmacy **Department**: Faculty of Pharmacy **Campus**: St. George (Downtown Toronto) **Position Number**: 00031301 **Description**: **About us**: With nearly 1,000 undergraduate and over 140 graduate students walking the halls of our iconic building, the University of...

  • Environmental Coordinator Graduate

    3 days ago

    Toronto, Canada Ontario Transit Group Full time

    Job DescriptionThe Environmental Coordinator Graduate will support the Environmental Manager with communication strategies to strengthen the dissemination of environmental information by analyzing project and stakeholder needs, consulting with various divisions, environmental groups, city divisions, and other levels of government, etc.  Acts as a resource...

  • Activate, New Graduate Program

    1 week ago

    Toronto, Ontario, Canada Scotiabank Full time

    Requisition ID: 170385Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.Start Date: October 2023Application Deadline: 01/17/2023Who Are We?The Activate New Graduate Development Program is designed to provide recent graduates with the opportunity to kick-start your career in Strategic Functions. The Activate...

  • Customer Service Coordinator

    4 weeks ago

    Toronto, Canada Herc Rentals Full time

    **Short Description** As a Herc Rentals ProSales Associate you will begin a fast-track learning journey through the Black & Gold Academy. We will prepare you for immediate placement into a Territory Sales Representative or Senior Operations Coordinator position with opportunity for future roles in branch management, region sales management, national...

  • Graduate Program Administrator

    3 weeks ago

    Toronto, Canada York University Full time

    **Purpose**: The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 23,000 undergraduate and graduate students, and almost 100 programs delivered through 24 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive...

  • Coordinator, Peer Training and Development Program

    3 weeks ago

    Toronto, Canada The Neighbourhood Group Full time

    _**The Neighbourhood Group (TNG) is a multi-service agency that includes Central Neighbourhood House, Neighbourhood Link Support Services and St. Stephen’s Community House **_ **POSITION TITLE**: Coordinator, Peer Training and Development Program **DEPARTMENT**:Urban Health and Homelessness Services **STATUS**: Contract Full-Time, CUPE 2289 **# HRS /...

  • Graduate Program Assistant

    4 weeks ago

    Toronto, Canada York University Full time

    **Purpose**: York University's School of the Arts, Media, Performance & Design (AMPD) is one of North America's premier institutions for education and research across the arts. The largest, most comprehensive program of its kind in Canada, AMPD brings together more than 3,200 undergraduate and graduate students and 280 full-time and part-time faculty working...

  • Graduate Program Director: Digital Futures

    5 days ago

    Toronto, Canada OCAD University Full time

    **NOTE**:THIS APPOINTMENT IS OPEN ONLY TO CURRENT OCAD U FACULTY MEMBERS WITH TENURE-TRACK OR TENURED STATUS.** - Reporting to the Vice-President Research & Dean, Graduate Studies and the Dean from their home faculty, the Interim Graduate Program Director (GPD), Digital Futures (DF) provides oversight and leadership for the Digital Futures graduate program....