Payroll & Accounts Payable Administrator (On-site)

2 weeks ago

Mississauga, Canada A.C. Lighting Full time

**Why Work for AC Americas?**

We offer you a challenging job in a fast-growing company. We are a well-known reputation in the global entertainment industry.

You’ll get the feeling that everyone around you is pulling together to get things done, whether you’re working in the office or in the warehouse. We wouldn’t be where we are today without our people. As one of the largest single-source suppliers of leading-edge technologies and high-quality solutions, we are excited about the company's future, and we want you to be part of our success story.

We encourage your opportunities for career growth and develop your talents. We also offer a competitive salary, comprehensive benefits, and a bunch of fun colleagues.
- **To be considered for this position, please be sure to**:_

Role & Responsiblities

**A. PROCESS US AND CDN PAYROLL FOR BOTH A.C. AMERICAS AND SPECTRUM MANUFACTURING BY**:

- Maintain records of employee attendance, leave, and overtime to calculate pay and benefit entitlements, using manual or computerized systems.
- Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, CPP, EI, garnishments, RRSP, and benefit plans.
- Prepare employee payments and benefit payments by cheque or electronic transfer.
- Complete, verify and process ROE forms and documentation for administration of benefits such as, leaves, or termination.
- Prepare T4 statements and other statements.
- Provide information to employees on payroll matters, and answer all employee payroll related questions.
- Compile statistical reports, statements, and summaries related to WSIB and benefits accounts.
- Prepare employer’s government payments such as WSIB, CPP, EI and benefit insurance providers for both Canada and the USA.
- Calculate and report WSIB annual reports.
- Prepare and balance period-end reports and reconcile issued payrolls with Ceridian payroll reports and bank statements.
- Prepare Canadian and US payroll year end procedures.

**A. ACCOUNTS RECEIVABLE BY**:

- Calculate, prepare and issue documents related to accounts such as invoices, inventory reports, account statements and other financial statements using computerized and manual systems.
- Prepare customer invoices on a daily basis including all shipping and applicable taxes.
- Prepare customer credit memos and all accounts receivable adjustments.
- Forward all daily invoices, cash receipt report and sales report to the UK office
- Process Credit Card payments from customers (back-up)
- Set up new customers in BV and update customers information
- Perform collection duties for ACIUS, ACCAN & SMI and prepare Collection spreadsheet and collections reports
- Maintain current customer’s information and set up new customer accounts in the accounting computerized software.

**C.** **Accounts Payable (Back Up) and Additional Clerical Support By**:

- Code, total, batch, enter, verify and reconcile transactions for all accounts payable with purchase orders, packing slips, invoices, and bank statements in a computerized ledger system.
- Ensure that all invoices are recorded accurately and in a timely manner
- Prepare cheques for all authorized payment to vendors and employee expenses.
- Prepare for mailing all cheques for accounts payable, including maintaining the stock of company stamps.
- Maintain and process all petty cash payments
- Maintain vendor records and work with vendors to resolve payment issues, including requesting proof of delivery and necessary documentation.
- Perform related clerical duties, such as word processing, maintaining filing and record systems, faxing and photocopying.
- Provide clerical assistance to the Accounting Supervisor, when required
- Provide information for audit requests lists during annual year end audit
- Provide any reports or documentation require by the Directors of the UK operation.
- Reconcile, adjust and maintain balance sheet accounts annually; such as prepaid expense accounts and monthly Accounts Receivable and Payables.
- Reception Back up
- Other tasks assigned by Accounting Supervisor and or CFO

Qualifications & Education Requirements
- Post Secondary education
- A/R and A/P practiced for a minimum of 3 years related experience and/or training
- Payroll experience for a minimum of 3 years.
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the skill and/or ability required.
- Excellent oral and written communication skills
- Excellent organizational skills
- MS Word and Excel and MS Outlook
- Knowledge of payroll standards for government remission
- Knowledge of payroll software
- Knowledge of business principles in areas of A/R and A/P
- Professional work ethic
- Ability to work well independently or as part of a team
- Experience in customer service and client relationships
- Bilingual in English and French, an asset, but not required
-

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