Executive Assistant to The Vice President

2 weeks ago

Mississauga, Canada Ontario Clean Water Agency Full time

The Ontario Clean Water Agency (OCWA) believes in Our Communities, Our Environment and Our People. As a trusted partner to municipalities, First Nations communities, businesses, governments and institutions across Ontario, we provide our clients with total solutions in water and wastewater. We are dedicated to working closely with our clients to help them build healthy sustainable communities and organizations and provide safe and reliable drinking water to thousands of Ontarians each day.

Do you have extensive senior level expertise in business support coordination, and excellent analytical, problem solving and client relationship skills? Consider this opportunity with the Information Technology Division of the Ontario Clean Water Agency (OCWA) to coordinate a range of operational activities and administrative services for the division; provide advice to the Vice President and division management team on operational and administrative policies, procedures and processes; and act as primary liaison on behalf of the Vice President with division, OCWA, ministry, inter-ministry and external senior executives and stakeholders.

**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the
**OPS Anti-Racism Policy** and the
**OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
**Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.

**What can I expect to do in this role?**:
**In this role, you will**:

- Provide executive support to five Directors across three departments: Information Technology, Procurement and Business Transformation.
- Provide issues management and correspondence coordination, briefings and support to the Vice President and coordinate the division flow of executive requests and reports.
- Coordinate processes and advise/support the division management team on the development of the division strategic/business plans, project plans, and performance measures.
- Coordinate systems/processes for the development, monitoring, analysis and reporting of the division budgets, financial forecasts, FTE allocations, human resources records, contract management and procurement initiatives.
- Provide advice and recommendations to the Vice President and division senior management on division budget management/FTE issues management strategies and solutions.
- Lead projects for the development, implementation and management of division administrative and business support procedures, processes, systems and practices.
- Establish and manage collaborative relationships on behalf of the Vice President and division senior management with offices of OCWA and ministry executives and officials and with internal/external stakeholders to exchange information, respond to inquiries, and resolve issues.
- Provide general administrative support to the Vice President and the division.
- Provide technical leadership and guidance to division administrative staff.
- Undertake special project assignments.

**How do I qualify?**:
**Knowledge of Business Operational and Administrative Principles, Methods and Processes**:

- Excellent knowledge of executive administrative service and business support principles, protocols, methods and practices.
- Proven experience in developing, implementing and managing organizational operational and administrative processes and procedures.
- Demonstrated knowledge of financial planning, control, analysis and reporting principles, processes and techniques.
- Demonstrated knowledge of business planning, issues management, HR administration, contract management, Freedom of Information and Protection of Privacy inquiry response, and procurement processes to coordinate related division operational activities and provide advice to division senior management.

**Planning, Administrative, Coordination and Computer Knowledge and Skills**:

- Demonstrated excellent planning, administrative, coordination and organizational skills.
- Proven experience in leading organizational operational and business support activities, services, and projects.
- Proven experience in leading/coordinating the work of administrative staff.
- Project planning and management skills.
- Demonstrated ability to take initiative, and complete work within tight deadlines and changing priorities, and under mínimal supervision.

**Business Relationship, Advisory and Verbal Communication Skills**:

- Proven relationship management skills to relate effectively to OCWA and ministry executive offices, internal and

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