Information Management and Privacy Administrator

2 months ago

Barrie, Canada City of Barrie Full time

**Posted**:
***
**Monday, January 3, 2023**

**Job Number**:
***
**PC**
**-23-01**

**Job Type**:
***
**Permanent**
**Full-time, Union**

**Position Closing Date**:
***
**Monday, January 24, 2023**

**Choose Barrie**

The City of Barrie is a vibrant, progressive, and growing community with deep connections to our heritage, to nature and to the opportunities surrounding us.

Our community values quality of life; the ability to play year-round with 300 hectares of park space, our beautiful waterfront, our lively downtown core and the nearby hills, wetlands, and forests. We also value connections; to our neighbours and the community, to our road and rail network, and to the opportunity Barrie provides to enjoy life.

Everything Barrie has to offer, from the water we drink to the roads we travel on, has one thing in common - municipal workers. Joining a municipality is one of the most rewarding, engaging, and exciting careers you could choose. It is a career you can take pride in knowing that every day you make a positive impact on an entire community. We are one team, with one goal and we all work together to continue making our community great.

**The Opportunity**

The Legislative and Court Services Department is comprised of three branches; Legislative Services (which includes Council Secretariat, Corporate Mail and Print Services, Vital Statistics and Access and Privacy Services), Court Services (which is responsible for the administration of justice within two court service areas in compliance with the Provincial Offences Act, the Memorandum of Understanding and Inter-municipal Service Agreements) and Enforcement Services which is responsible for administering and enforcing several municipal by-laws including but not limited to regulations related to the parking of vehicles, pet controls, property maintenance, business licensing, and sign placement).

Under the general guidance and direction of the Supervisor of Information Management and Privacy, the Information Management and Privacy Administrator is responsible for supporting the development, implementation, administration, and maintenance of the City's Records and Information Management (RIM) program, systems, and services and the Access and Privacy program. Specifically, this position leads, supports, and participates in departmental conversions of physical and electronic information to the corporate RIM classification system; assists with the development of and conducts training; implements or assists with the implementation of information management programs, services, or initiatives; and participates in Records Centre functions. Additionally, this position coordinates and organizes records retention scheduling and destruction activities and assists with the implementation and maintenance of the city-wide RIM technologies, audits, and benchmarking. Lastly, this position supports the City with respect to legislative requirements under the Municipal Freedom of Information and Protection of Privacy Act by responding to routine access requests under the Act and providing guidance to staff on access and privacy issues. Overall, this position plays an integral role in supporting the development implementation, administration and management of information resources, access to information, and the protection of privacy.

**Our Culture and Qualifications of the Job**

**Corporate Culture**
- Your workplace values align with our corporate values of **_Strive, Share and Care_** and you want to join us in providing exceptional services and programs to build a prosperous, growing and sustainable community

**Education **(degree/diploma/certifications)
- One (1) year College Certificate in Records Management, Library Sciences, Office Administration, Business Administration, or related discipline
- Eligibility for and willingness to obtain the Certified Records Manager (CRM) Designation from the Institute of Certified Records Managers (ICRM)

**Experience**
- One (1) years of experience performing duties related to the above mentioned major responsibilities, including:

- Demonstrated experience working with the Municipal Freedom of Information and Protection of Privacy Act

**Knowledge/Skill/Ability**
- Working knowledge of the following legislation, regulations, and acts:

- Municipal Freedom of Information and Protection of Privacy Act
- General knowledge of the following legislation, regulations, and acts:

- General knowledge of the following:

- records and information management principles, programs, and services
- The Ontario Municipal Records Management System (TOMRMS)
- Demonstrated ability to:

- develop, promote, and maintain relationships with internal and external stakeholders
- exercise discretion and judgment when handling confidential information
- exert effort to lift, push, pull, or carry objects for short periods of time
- interact effectively and courteously with all levels of staff and contacts in a political and community/client service env

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