Payroll Assistant Trainee
6 months ago
**_Join Nasittuq for a unique and rewarding experience_**
**Nasittuq provides Operation & Maintenance services for the North Warning System (NWS). The NWS is a joint Canada and United States early-warning radar system with 47 sites located in Northern Canada; a Control Centre and Support Centre located in North Bay, ON and a Contract Management Office located in Ottawa, ON.**
**Scope**:
The Payroll Assistant Trainee will work closely with the Payroll Specialist supporting the payroll operations in addition to learning the payroll function. This entry level position will be assisting with payroll processing, compliance, and recordkeeping as the incumbent gains knowledge through formal education and on the job experience, to prepare for a full-time Payroll Administrator role once certification and milestones are achieved.
**Please note: This position is reserved for Inuit Land Claim Beneficiaries. This is a permanent full time, Hybrid role located at our office in Ottawa, ON. A minimum of 2 days a week in the office is required.**
**Responsibilities**:
- Assist in the accurate and timely input of employee data, including hours worked, bonuses, deductions, and other relevant information into ADP Workforce Now payroll system and/or Excel spreadsheets
- Prepare documents regarding the payroll lifecycle
- Set up relevant Oracle accounts
- Review discrepancies in timecards in accordance with processes, collective agreements and Nasittuq policy; request clarification from employee or supervisor
- Ensure all data is received - follow up on missing information required for payroll purposes, while working collaboratively with the payroll and HR team to ensure seamless communication and accuracy
- General administrative duties: maintaining filing systems, scanning, printing, photocopying, etc.
- Assist in year-end processing timelines; must be available based on payroll timelines & deadlines
- Assist in/cross train in benefits processing - enrolling and terminating employees from benefits, as per processes
- Assist in the completion of ROEs through ADP Workforce Now or ROE web as well as responding to inquiries from Service Canada
- Learn to process payroll on a regular schedule, ensuring accuracy in calculations and adherence to company policies and legal requirements, including any payroll adjustments as and when required
- Maintain organized and up-to-date payroll records, both electronically and in hard copy, to ensure easy retrieval and compliance with documentation requirements
- Assist in generating payroll reports for management and accounting purposes, contributing to informed decision-making processes
**Qualifications**:
- High school diploma or equivalent; post-secondary education in Human Resources, Finance or relevant area is an asset
- Must remain enrolled in payroll certification courses and demonstrate progress through courses to remain eligible for this position
- Previous office experience is considered an **asset**:
- Strong attention to detail and exceptional accuracy in data entry and calculations
- Excellent organizational skills to manage and maintain payroll records effectively
- Basic understanding of payroll principles and regulations is **preferred but not required**:
- Demonstrated strong knowledge and skills with Microsoft Office products, particularly Microsoft Excel
- Demonstrated aptitude for numeracy skills required to process and verify numerous calculations accurately on a daily basis
- ** Must be available during payroll processing days, which include holidays (Christmas, Statutory Holidays, etc.)**:
- Ability to handle sensitive and confidential information with discretion and integrity
- Eagerness to learn, take initiative, and adapt to new processes and technologies
- A team-oriented attitude and the ability to collaborate effectively in a fast-paced environment
**APPLICANTS WHO ARE ENROLLED UNDER AN INUIT NUNANGAT LAND CLAIMS AGREEMENT WILL BE GIVEN PRIORITY HIRING. WE ENCOURAGE APPLICANTS TO SELF-IDENTIFY.**
IQQANAIJAAQTAARASUAQTUT ILAGIJAUQATAULLUTIK INUIT NUNANGANNI NUNALIRINIRNMUT ANGIRUTIUSIMAJUNUT SIVULLIQPAUTAUNIAQTUT IQQANAIJAAQTAARTITAUJUNNAQTUNUT. IKAJUQTURPATSI IQQANAIJAAQTAARASUAQATAUJUSI NALUNAIQSIQULLUSI ILAGIJAUQATAUNITSINNIK.
ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖅᑐ ᐃᓚᒋᔭᐅᖃᑕᐅᓪᓗᑎᒃ ᐃᓄᐃᑦ ᓄᓇᖓᓐᓂ ᓄᓇᓕᕆᓂᕐᒧᑦ ᐊᖏᕈᑎᐅᓯᒪᔪᓄᑦ ᓯᕗᓪᓕᖅᐸᐅᑎᑕᐅᓂᐊᖅᑐᑦ ᐃᖅᑲᓇᐃᔮᖅᑖᕐᑎᑕᐅᔪᓐᓇᖅᑐᓄᑦ. ᐃᑲᔪᖅᑐᕐᐸᑦᓯ ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖃᑕᐅᔪᓯ ᓇᓗᓇᐃᖅᓯᖁᓪᓗᓯ ᐃᓚᒋᔭᐅᖃᑕᐅᓂᑦᓯᓐᓂᒃ.
- Nasittuq provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation._
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