Payroll Administrator
3 months ago
**About the Position**
Reporting to the Vice President / Chief Operating Officer and the Controller, the Payroll Administrator will bring an in-depth knowledge of Canadian Payroll practices and reporting compliance, as well as expertise in compensation and benefits administration. The position is responsible for processing biweekly salary/hourly payroll, benefits administration, and payroll reporting, among other tasks.
**Essential Job Functions**
- Processes bi-weekly payroll for salaried and hourly employees; ensuring accuracy, and in accordance with company policies and employment legislation (Ontario and Quebec).
- Add, review, calculate and process all payroll additions, adjustments, and compensation changes.
- Provides payroll reports for any overtime, lieu time, vacation balance, headcount reports termination/severance pay, retiring allowance and retro pay adjustments that may apply.
- Maintains and updates staff payroll record, ensure benefit deduction and contributions are kept current in payroll file on Payworks.
- Prepares Record of Employment documents to Service Canada in accordance with Federal legislation.
- Reconciles, and ensure remittance all payroll taxes, WSIB, garnishments, Employers Health Tax, and employee RRSP remittances.
- Responsible for the preparation, reconciliation, and remittance of the T4/T4A preparation and summaries; and the EHT Annual Return
- Prepares and ensures the accurate reporting of all benefits, reimbursements, and payroll journal entries for accounting reconciliations.
- Maintains time off tracking system on Payworks, in accordance with provincial legislation and internal policies.
- Liaise with department’s managers to ensure timely submission of employees’ time and attendance records.
- Generates information for execution of onboarding and offboarding for all hourly employees including orientation sessions, terminations, separation documents and coordinating with key departments.
- Oversees employee compensation, benefits, and pension programs.
- Assists with other payroll and accounting tasks, as needed.
**Job Requirements**
- University Degree or College Diploma in Accounting, Human Resource/Payroll
- PCP or CPM designation, or in pursuit of designation
- 3 to 5 years of experience in payroll management system such as Payworks or Ceridian. Experience with Payworks is considered an asset.
- Demonstrated experience administering employee benefits including RRSP, group insurance and other benefits.
- Superior computer skills (Outlook, Excel, database, and spreadsheet software)
- Knowledge and understanding of employment legislations in both Ontario and Quebec, including any applicable federal legislation.
- Ability to maintain strict standards of confidentiality and deal with sensitive information.
- Demonstrated flexibility and initiative with excellent problem-solving skills.
- Ability to work effectively both independently and within a team environment.
- Fluency in English is essential; fluency in French is considered an asset.
- Self-motivated with good organizational skills to efficiently manage workload and deal effectively with multiple demands.
**Job Types**: Full-time, Permanent
**Salary**: $50,000.00-$70,000.00 per year
**Benefits**:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
**Experience**:
- Payroll: 3 years (required)
Ability to Commute:
- Ottawa, ON K1K 3B1 (required)
Work Location: In person
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