Office Manager/ Office Administrator
3 weeks ago
Successful, dynamic and busy real estate Brokerage is looking for a full-time Office Manager/ Office Administrator. This position is a mission-critical position on our team and offers an opportunity to support and contribute to our success
Both office admin and real estate experience required. Attention to detail, ability to multi-task and work in a fast paced setting a must. Experience working with clients is an important asset.
**Duties Include**:
- Day-to-day operations/upkeep around the office - garages, cleaning, stocked up.
- Be responsive and able to answer advisor inquiries - Assisting all agents in the brokerage / Administrative help (forms etc)
- Keep track of office invoices and suppliers
- Update agents at Tuesday Meeting up company/ office updates
- Deposit Cheques & creating Receipts - depositing into RBC, uploading to the drive, sending to agents.
- Transaction Desk Follow ups - Daily review of files and import files/ change status/ follow ups/ reach out to outside brokers and lawyers when required.
- Commission Cheques - depositing into RBC, uploading to the drive
- Creating listing packages for all advisors and feature sheets when requested - keep track of all items for agent charge back.
- Updating listing board outside - keep track of listings
- Reviewing all transaction desk files for accuracy, complete necessary follow ups to agents for missing/ required items.
- Organize office Files/agent files/ E&V items.
- Complete Invoices for all transactions and send to lawyer/ Other brokerage
- Complete trade records for closed deals, send for signing.
- Order office supplies/E&V branded items
- Assist agents with CRM platforms - CHIME
- Social media: Solds, New Listings, Open houses - Send to agents and post on our office socials, Holiday posts, Awards, Events.
- Guidance/training of on advisors personal sites/Update current biography
- Responsible for helping to build out and evolve the office, making sure the supplies are stocked including;
Ensuring all office supplies are stocked and in constant supply for all marketing collateral (listing packages, listing board sheets, feature sheets, wax for seals, bags, ribbon, hard covers for binding listing packages, paper for printing all of the above)
- Marketing coordination. Every month asking advisors if they want a feature.
- Keep up with Manotick community events - compile ideas for E&V to participate as well as other community activities.
**Knowledge of the following programs considered an asset**:
- Chime
- Matrix
- Gmail, G-suite
- Transaction Desk
- E-signature software
- ShowingTime
**Salary**: From $20.00 per hour
Flexible Language Requirement:
- French not required
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Manotick, ON: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)
Work Location: In person
Expected start date: 2023-09-05
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