Coordinator, Inactive Records

3 weeks ago


Mississauga, Canada Regional Municipality of Peel Full time

**Job Description**:
**Coordinator, Inactive Records**

**Corporate Services - Clerks**

**Status: 1**
**Regular Full Time**

**Salary Range: $53,110 $66,389**
**per annum**
**(plus comprehensive benefits,**
**where applicable)**

**Work Mode: Onsite**

**Location: 3515 Wolfedale Road., Mississauga; travel to various Regional sites, as required**

**Hours of Work: 35 hours per week**

**Who we are**:
To work with elected officials, the community, and staff to provide service excellence that supports accessible, effective governance and a thriving community.

Records Management aims to ensure that full and reliable records are created, captured, managed as corporate assets, and stored in a well-managed system with appropriate recordkeeping functionality and security.

**What you will do in this role**:
In this position, you will provide lead support and technical assistance to the Manager Access to Information & Privacy, and all Regional departments with respect to inactive records management. You will liaise and train designated department staff in records storage and retrieval of departmental files and boxes utilizing EIM, SharePoint, and various other Regional systems.
- Coordinates all file(s) and box circulation of Peel Region's inactive records
- Analyzes and interprets departmental inactive files in accordance with the Corporate Records Retention & Classification By-law to determine suitability for storage
- Coordinates, prepares, and executes file/box destructions
- Re-file and inter-file records/boxes returned to the Inactive Records Centre
- Compiles statistical information on a daily basis while monitoring Inactive Records Centre space holdings
- Recommends program improvements
- Performs other general clerical duties
- Digitizes paper records to electronic formats
- Provide advice to programs regarding records management best practices and provide solutions to records issues
- Training staff on appropriated inactive records practices and tools
- Develop and update Inactive Record Centre operations policy and procedures

**What the role requires**:

- Diploma or current certification in a related field
- One to three years experience in an inventory, records storage environment. Combination of education and experience may be considered
- Ability to travel to regional locations in Brampton, Mississauga, and Caledon
- Ability to lift a minimum of 30 lbs

**Skills/Abilities**:

- Intermediate Microsoft (Excel, Outlook, Word, and PowerPoint) and computer skills
- Attention to detail and high degree of accuracy
- Excellent oral and written communication skills
- Effective organizational abilities and time management
- Excellent analytical and customer service skills
- Ability to work independently
- Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias

**Nice to have**:

- Comprehensive Health, Dental, Vision benefit plan including psychological health (effective start date)
- Automatic enrolment into OMERS pension plan
- Accrue Vacation on a monthly basis up to 3 weeks per annum
- 3 Paid personal days and floating holidays
- Flexible hours supporting your wellness and wellbeing
- Annual performance review and merit increases based on performance
- Supportive leadership and a culture of respect and inclusion
- Access to tuition reimbursement (where applicable) and learning and development resources

**_
The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved._**

**Interview**: Our recruitment process will be completed with video conference technology.

At Peel Region, we value being open and transparent with our community. The Ontario government has passed legislation that will dissolve Peel Region on January 1, 2025. Peel remains committed to providing uninterrupted services to our residents and businesses through the transition. Skilled and qualified professionals are and will be needed to deliver services to the Peel community regardless of the governance model. For information about our transition and how we continue delivering services, visit peelregion.ca/transition.

**As part of the Region’s ongoing commitment to health and safety, there are enhanced COVID-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out.**

About Us:
Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 175,000 businesses.

We’re working to create a community that is safe, inclusive, and accessible. A place where everyon



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