Legislative Assistant
5 days ago
**Division**:
Office of the Deputy CAO
**Important Notices & Amendments**:
**This position**currently falls within our hybrid model**, allowing the employee to**typically**work**a minimum of**50% of**your** time**at your regular work location and the other 50% of time at home.**
**Temporary Duration**:
Approximate Duration: 12 to 18 months
**About Us**:
Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a range of high-quality programs and services to support and advance the well-being of individuals, families and communities within its boundaries. Nestled between the great lakes of Erie and Ontario, the Niagara peninsula features some of Canada’s most fertile agricultural land, the majesty of Niagara Falls and communities that are rich in both history and recreational and cultural opportunities. Niagara boasts dynamic modern cities, Canada’s most developed wine industry, a temperate climate, extraordinary theatre, and some of Ontario’s most breathtaking countryside. An international destination with easy access to its binational U.S. neighbour New York State, Niagara attracts over 14 million visitors annually, as well as a steady stream of new residents and businesses.
At Niagara Region, we value diversity - in background and experience. We are proud to be an equal opportunity employer. We aspire to hire and grow a workforce reflective of the diverse community we serve. By doing so, we can deliver better programs and services across Niagara.
For the Region's full employee equity statement, Working at Niagara Region - Niagara Region, Ontario.
**Don’t have every qualification?**
Job Summary
Salary Pending Review
Reporting to the Deputy Regional Clerk, the Legislative Assistant is for responsible for a full range of administrative, research and general and technical support to members of the Clerk’s division and Regional Councillors as needed. The role responds to inquiries from members of the public, Councillors, the Regional Chair and CAO’s office as well as internal staff.
Education
- Post-secondary diploma Political Science, Office/Public Administration or Business or a related discipline.
- An equivalent combination of education and experience may be considered.
Knowledge
- Minimum of 3 years’ experience working within one of the areas; Senior Administration, Access and Privacy, or, legislative services, preferably within in a municipal environment.
- Advanced knowledge and skills with Microsoft Office Suite, including Excel, PowerPoint, Word and Access.
- Demonstrated knowledge of electronic meeting software (i.e. Zoom, Teams) and ability to serve as the Meeting Host for electronic meetings of Council and Committee.
- Knowledge of the Ontarians with Disabilities Act (ODA), the Accessibility for Ontarians with Disabilities Act (AODA) is an asset.
- Knowledge of eScribe meeting management software is an asset.
- Knowledge of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) is an asset.
- Willing to enroll in the Municipal Administration Program or other relevant programs.
**Responsibilities**:
- Provides administrative, research and general support to members of the Clerk’s division. (50% of time)_
- Provides back up support, in the absence of the Administrative Assistant to the Regional Clerk.
- Coordinates set up for Council and Committee meetings
- Provide support to the Legislative Coordinators and/or Deputy Clerk/Clerk, as required, with the preparation of Council and committee agenda packages, reports, and addenda.
- Prepares and compiles original documents (including reports and minutes) for safe-keeping
- Prepare, compile and distribute the Council Weekly Correspondence Distribution package
- Researches and assembles background information/special projects for Clerk’s Office as required.
- Drafts applicable by-laws for review. Provides guidance to staff in other departments regarding by-law requirements and preparation. Assists Council, staff and the public with inquiries regarding past, current and future by-laws
- Review by-laws for conformance to required specifications and print and prepare by-laws for safe keeping and posting on Vine and Niagara Region website as required
- Maintains confidential department files including Confidential Council and Committee reports.
- Review and assign Clerk’s portal requests
- Monitor changes to Regional committees and committee members and update Niagara Region website when required.
- Provide support as required to the Access & Privacy Advisors (i.e. researching and retrieving records and liaises on their behalf with internal department staff, outside agencies and government organizations).
- Manages the department records and files management processes, ensuring corporate policies and protocols are followed.
- Provides ad
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