Intermediate Advisor, Academic Advising

3 weeks ago

Ottawa, Canada University of Ottawa Full time

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**Job Type**:
Employee

Duration in Months (for fixed-term jobs):
N/A

Job Family:
Academic Advising

of Open Positions:
1

Faculty/Service - Department:
Juris Doctor Program

Campus:
Main Campus

Union Affiliation:
SSUO

Date Posted:
March 14, 2024

Closing Date:
March 25, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:
35

Salary Grade:
SSUO Grade 10

Salary Range:
$75,743.00 - $95,678.00

About the Common Law Section of the Faculty of Law

Over the past 20 years, the Common Law Section of the Faculty of Law at the University of Ottawa has become a national and global leader in many fields. We are the only law school to offer a common law degree in both English and French, and our faculty is one of the most accomplished in the country. We are an engaged Faculty, and we have a strong culture of public engagement. We also have a strong bond with the legal community in Ottawa and a special relationship with the Supreme Court of Canada. We are leaders - leaders in research, leaders in the profession and leaders in our community. On any given day, members of our faculty may be seen testifying before a Parliamentary committee, providing expert commentary in the media, or contributing to public policy debates on the issues of the day. We are the most-cited law faculty in the national media. Through our dedication we have built strong experiential learning opportunities for our students where our students have unparalleled access to, and interaction with, the highest judges in the land to help foster an inclusive and high-quality student experience.

Position Purpose:
Working under the Manager, Undergraduate Studies Administration, advises and orients students in their program and course selection, determining their needs and fostering their success, integration and academic progress. Approves requests related to students’ academic progress. Manages operations related to academic processes (scholarships, national and international exchanges, letters of permission, etc.). Offers expert advice to academic assistants, undergraduate studies administrators, the academic administrator and the manager, academic affairs.

In this role, your responsibilities will include:
- Advises and informs potential clients, as well as students, about programs of study, academic regulations and other academic requirements, to determine needs and build the type of trust that fosters student retention and success.- Advises students wishing to take part in international exchanges, study at another institution (with a letter of permission) or transfer to another institution. Ensures distribution of necessary information (through information sessions, publication on Faculty and University websites), to promote section programs and ensure proper follow-up.- Assesses students at risk and determines problems. Meets these students, establishes an action plan and provides advice and guidance. As needed, refers them to the manager, equity and academic success, to determine the best approach or solution to help them advance in their program.- Analyzes graduating students’ files, and meets graduating students as needed, to confirm that enrolment changes requested meet their program requirements. Recommends changes as required.-
- At the end of each term, analyzes academic performance and approves measures to be taken (promotion, probation, mandatory withdrawal) in accordance with academic regulations. Monitors students whose files aren’t compliant with Faculty or University regulations.What you will bring:
- In-depth knowledge of postsecondary studies and law programs in Canada and abroad- In-depth knowledge of policies, procedures, regulations and academic processes normally acquired through a university education or equivalent experience- Experience in assessing academic files, with ability to identify problems and suggest solutions- Experience in assisting clients with academic matters- Experience in student academic orientation- Experience in interpreting and explaining regulations- Experience in managing and coordinating projects- Experience in writing in both of the University’s official language-
- Strong organizational skills with ability to work under pressure, in a team and while meeting strict deadlines- Communication (including public presentations), interpersonal and problem-solving skills- Bilingualism — French and English (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possi

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