Administrative Support 3

2 months ago

Vancouver, Canada BC Centre for Ability Full time

**Administrative Support 3 - FTT**

**Classification: Administrative Support III**

**Status: Temporary, Full-Time (1.0 FTE)**

**Wage: $24.04- $25.61 per hour**

**Employee Group: BCGEU**

**Start Date: ASAP until March 29**th**, 2023**

**Position Summary**

BC Centre for Ability is looking for a full-time Administrative Support for reception and building. The admin assistant, with the primary function of providing reception coverage, performs a variety of duties that include clerical tasks, completion of work processing assignments, data entry, records management and general office functions.

**Specific Responsibilities**
- Provides reception service; handles calls from clients and deals with client concerns in an appropriate manner and receives and relays messages.
- Performs clerical duties such as opening, reading, sorting, prioritizing/ distributing inbound and outbound correspondence; and E-Fax Daily Checking for All CFA Programs.
- Provides administrative support for All CFA Programs.
- Coordinates meetings by booking rooms, typing and circulating agendas and supporting documentation, setting up equipment, taking minutes, and distributing minutes.
- Provides support for health and safety processes, drills and general administration.
- Coordinates administrative support for workshops, including participant registration through training website, room booking, copying of supporting documentation and setting up audiovisual equipment for program staff as needed.
- Places purchase orders with external supplies, receives supplies, checks invoices against
- orders and goods received. May sign for receipt of packages or shipments
- Performs other relate duties as required.

**Qualifications, Education, Training and Experience**:

- Grade 12 graduation
- Completion of an Office Administration Certificate/Diploma
- 1-year recent, related experience in a health care environment and dealing with public, preferably working in a non-profit setting
- The equivalent of the above requirements for education, training and experience

**Knowledge, Skills and Abilities**:

- Ability to plan, prioritize and organize, with the ability to develop systems as required
- Ability to communicate effectively verbally and in writing and have interpersonal skills
- Ability to work independently and in cooperation with others
- Ability to type 60 words per minute
- Proficiency in the Microsoft Office suite as well as publishing software and databases
- Ability to analyze and resolve issues
- Experience and demonstrated abilities to assist in the development of proposals and presentations
- Ability to do basic mathematical calculations

**Working Conditions & Provisos**
- Physical ability to carry out the duties of the position

**Please Note**:
As a health and wellness organization, BC Centre for Ability has aligned with the Provincial Public Health Orders released on October 14,2021. We have a mandatory COVID-19 Vaccination policy for all employees at BC Centre for Ability. This policy requires all employees to be fully vaccinated against COVID-19. If selected for employment, you will be required to provide proof of vaccination by providing a copy of your BC Vaccination Card Passport with the QR code.

**Interested?**

If you are personable, have a great attitude, are passionate about delivering exceptional service and have a genuine interest in contributing to the greater good of our organization and our community, we want to hear from you

Closing date Internally: August 24th, 2023

Closing date externally: August 24th, 2023

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