Coordinator, Administrative Support

5 months ago

Boucherville, Canada Rona Inc. Full time

At RONA, over 26,000 employees let their passion blossom every day. Our teams are driven by the desire to help people bring their projects to life and are committed to making a difference in the communities we serve.

We operate or service some 450 corporate and affiliated dealer stores. With a distinctive product and service offering and complementary store formats ranging from neighbourhood hardware stores to big box stores, our RONA, Lowe’s, Reno-Depot, and Dick’s Lumber banners are always looking for dedicated employees to help meet the needs of all DIYers and contractors.

You’ve got the talent? We’ve got the tools Here, your work and ideas will contribute to building a flourishing organization. Your voice will always be heard and valued. You’ll find career opportunities that live up to your ambitions and be able to further develop your unique set of skills.

So if you’re looking to do what you love, we could be perfect for each other.

**Our expectations**:
Reporting to the Boucherville Distribution Centre Director and working in collaboration with the entire management team and the distribution centre’s Human Resources Business Partner (HRBP), the Human Resources & Operations Coordinator will be responsible for supporting all operational activities. The incumbent will track projects and human resources processes in addition to ensuring the execution of administrative tasks related to training, payroll, and a variety of activities to support operations for Boucherville distribution centre.

**Note**:
**The role focuses on administrative support related to the operational and human resources activities of the Distribution Center, including billing & invoicing. This could vary, but approximately 20 % of the role will be related to billing and invoicing.**

**Your role**:

- Coordinate the update of all key performance indicators and keep track of notice boards
- Work with various stakeholders within the Operations team to harmonize documents and reports needed for the distribution centre to function properly
- Ensure the distribution of operational and corporate communications
- Coordinate quarterly and annual meetings
- Perform administrative management duties for managers (e.g., supply orders, expense accounts, purchase orders)
- Ensure billing & invoicing for various suppliers and services
- Collaborate with the Associate Care Centre (ACC) on all documentation and the management of all relevant hiring, work stoppage, and termination forms
- Support managers in their execution of administrative tasks related to payroll (e.g., validating employee time sheets as well as status and position changes, creating work schedules, producing and keeping track of vacation schedules)
- Coordinate new associate onboarding by helping to plan and organize the orientation session
- Create the training schedule and calculate costs (per sector)
- Coordinate training and the maintenance of appropriate certifications for compliance training (e.g., First Aid, power equipment) and external and internal training (e.g., Health and Safety), which includes updating employee files and the Learning & Talent Centre
- Receive and post material sent by the HR department and organize logistics for related activities, if applicable (e.g., National Hiring Day, Associate Opinion Survey)
- Support managers and the Talent Acquisition team with recruitment activities for the distribution centre (e.g., posting positions, printing resumes, interviewing for hourly positions, processing background checks, printing interview guides, creating offer letters)
- Coordinate various events for the distribution centre (e.g., fundraising campaigns, theme weeks, Holiday celebrations)
- Act as a resource for distribution centre employees and managers for all questions regarding operations and human resources
- Perform any other related tasks

**The qualifications we are looking for**:

- Post-secondary education in administration, human resources, or a related field
- At least two (2) years of experience in coordinating operations and/or human resources
- Experience with billing & invoicing (strong asset)
- Strong organizational and analytical skills
- Quality-focused and detail-oriented approach
- Excellent communication skills
- Previous experience within a Distribution Center or manufacturing environment (strong asset)
- Good knowledge of Outlook, Word and Excel
- Ability to build relationships with various stakeholders
- Autonomy, discipline, rigour, and discretion

**By joining the RONA family, you’ll enjoy many benefits, such as**:

- A fitness centre, sports activities, and showers
- A childcare centre that can accommodate up to 78 children
- A cafeteria with a delicious menu prepared by a dedicated chef, healthy options, as well as FARO Roasting Houses and Tim Hortons coffee stations
- Exclusive employee discounts, plus a 10% discount on store merchandise (at all RONA Inc. locations)
- Benefits: group insurance, retirement saving

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