Coordinator, Administrative Support

6 months ago


Boucherville, Canada Rona Inc. Full time

At RONA, over 26,000 employees let their passion blossom every day. Our teams are driven by the desire to help people bring their projects to life and are committed to making a difference in the communities we serve.

We operate or service some 450 corporate and affiliated dealer stores. With a distinctive product and service offering and complementary store formats ranging from neighbourhood hardware stores to big box stores, our RONA, Lowe’s, Reno-Depot, and Dick’s Lumber banners are always looking for dedicated employees to help meet the needs of all DIYers and contractors.

You’ve got the talent? We’ve got the tools Here, your work and ideas will contribute to building a flourishing organization. Your voice will always be heard and valued. You’ll find career opportunities that live up to your ambitions and be able to further develop your unique set of skills.

So if you’re looking to do what you love, we could be perfect for each other.

**Our expectations**:
Reporting to the Boucherville Distribution Centre Director and working in collaboration with the entire management team and the distribution centre’s Human Resources Business Partner (HRBP), the Human Resources & Operations Coordinator will be responsible for supporting all operational activities. The incumbent will track projects and human resources processes in addition to ensuring the execution of administrative tasks related to training, payroll, and a variety of activities to support operations for Boucherville distribution centre.

**Note**:
**The role focuses on administrative support related to the operational and human resources activities of the Distribution Center, including billing & invoicing. This could vary, but approximately 20 % of the role will be related to billing and invoicing.**

**Your role**:

- Coordinate the update of all key performance indicators and keep track of notice boards
- Work with various stakeholders within the Operations team to harmonize documents and reports needed for the distribution centre to function properly
- Ensure the distribution of operational and corporate communications
- Coordinate quarterly and annual meetings
- Perform administrative management duties for managers (e.g., supply orders, expense accounts, purchase orders)
- Ensure billing & invoicing for various suppliers and services
- Collaborate with the Associate Care Centre (ACC) on all documentation and the management of all relevant hiring, work stoppage, and termination forms
- Support managers in their execution of administrative tasks related to payroll (e.g., validating employee time sheets as well as status and position changes, creating work schedules, producing and keeping track of vacation schedules)
- Coordinate new associate onboarding by helping to plan and organize the orientation session
- Create the training schedule and calculate costs (per sector)
- Coordinate training and the maintenance of appropriate certifications for compliance training (e.g., First Aid, power equipment) and external and internal training (e.g., Health and Safety), which includes updating employee files and the Learning & Talent Centre
- Receive and post material sent by the HR department and organize logistics for related activities, if applicable (e.g., National Hiring Day, Associate Opinion Survey)
- Support managers and the Talent Acquisition team with recruitment activities for the distribution centre (e.g., posting positions, printing resumes, interviewing for hourly positions, processing background checks, printing interview guides, creating offer letters)
- Coordinate various events for the distribution centre (e.g., fundraising campaigns, theme weeks, Holiday celebrations)
- Act as a resource for distribution centre employees and managers for all questions regarding operations and human resources
- Perform any other related tasks

**The qualifications we are looking for**:

- Post-secondary education in administration, human resources, or a related field
- At least two (2) years of experience in coordinating operations and/or human resources
- Experience with billing & invoicing (strong asset)
- Strong organizational and analytical skills
- Quality-focused and detail-oriented approach
- Excellent communication skills
- Previous experience within a Distribution Center or manufacturing environment (strong asset)
- Good knowledge of Outlook, Word and Excel
- Ability to build relationships with various stakeholders
- Autonomy, discipline, rigour, and discretion

**By joining the RONA family, you’ll enjoy many benefits, such as**:

- A fitness centre, sports activities, and showers
- A childcare centre that can accommodate up to 78 children
- A cafeteria with a delicious menu prepared by a dedicated chef, healthy options, as well as FARO Roasting Houses and Tim Hortons coffee stations
- Exclusive employee discounts, plus a 10% discount on store merchandise (at all RONA Inc. locations)
- Benefits: group insurance, retirement saving



  • Boucherville, Quebec, Canada beBee Professionals Full time $30,000 - $40,000

    beBee Professionals in Boucherville is seeking an Administrative Operations Coordinator to support our office operations. As an Administrative Operations Coordinator, you will be responsible for handling a variety of administrative tasks, ensuring smooth day-to-day office functions.Key Responsibilities:Manage office correspondence, schedule meetings, and...


  • Boucherville, Quebec, Canada Groupe Luxnor Full time

    Job Summary:Groupe Luxnor is seeking an Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our office and reception.Key Responsibilities:Manage email boxes by redirecting to the relevant departments;Help update and maintain office policies and procedures;Write, format and...


  • Boucherville, Quebec, Canada Groupe Luxnor Full time

    Job Summary:Groupe Luxnor is seeking an Administrative Assistant to join its team. As an Administrative Assistant, you will be responsible for providing administrative support to the office and reception.Key Responsibilities:Manage email boxes by redirecting to the relevant departments;Assist in updating and maintaining office policies and procedures;Prepare...


  • Boucherville, Quebec, Canada Groupe Luxnor Full time

    About the Role:Groupe Luxnor seeks an experienced administrative support specialist to assist with the daily operations of our office. As a key member of our team, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office facilities.Key Responsibilities:Provide administrative support to the...


  • Boucherville, Quebec, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking a Business Support Coordinator to oversee the daily operations of our office in Boucherville, Canada. In this role, you will be responsible for managing office operations, supervising administrative staff, and developing office policies and procedures.Key Responsibilities:Manage office scheduling, correspondence, and file management.Supervise...


  • Boucherville, Quebec, Canada beBee Professionals Full time $30,000 - $45,000

    At beBee Professionals, we are seeking a Support Services Coordinator to provide high-quality care to clients in Boucherville, Canada. In this role, you will work closely with clients to understand their needs and preferences, and develop personalized care plans to enhance their quality of life.Key Responsibilities:Assist clients with daily living...


  • Boucherville, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Boucherville. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide...


  • Boucherville, Quebec, Canada beBee Professionals Full time $30,000 - $40,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Boucherville. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office operations, ensuring smooth day-to-day functions.Key Responsibilities:Manage office correspondence,...


  • Boucherville, Quebec, Canada beBee Professionals Full time $30,000 - $40,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Boucherville. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering...


  • Boucherville, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    beBee Professionals in Boucherville is seeking a skilled Office Administrator to manage daily office operations. The successful candidate will be responsible for organizing office activities, supporting staff, and ensuring that administrative tasks are completed efficiently.Key Responsibilities:Manage incoming calls, emails, and office...


  • Boucherville, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator to manage daily office operations at beBee Professionals in Boucherville.Key ResponsibilitiesManage incoming correspondence, schedule meetings, and maintain office calendars.Ensure the office is well-organized, maintain office supplies, and assist with data entry and...


  • Boucherville, Quebec, Canada beBee Professionals Full time $30,000 - $40,000

    Job Description:We are seeking a highly skilled Administrative Support Specialist to join our team in Boucherville, Canada. As a key member of our team, you will be responsible for providing exceptional support to our clients, including managing incoming calls, scheduling appointments, and maintaining the reception area.Key Responsibilities:Manage incoming...

  • Program Coordinator

    5 months ago


    Boucherville, Canada Product Care Association of Canada Full time

    **Office Location**: #5 - 35 de Lauzon, Boucherville, Québec **About The Position**: The Program Coordinator is responsible for the operations and administration for the various recycling programs in Quebec, including the RecycFluo Program. The Program Coordinator also supports Quebec’s Program Manager with other tasks as...


  • Boucherville, Canada Groupe Luxnor Full time

    **Company description**: Located in Boucherville, Luxnor is a Quebec company specializing in the fields of electricity, plumbing and lighting. Founded in 2012, Luxnor has quickly become a reference in the field of large-scale residential construction and is distinguished by its commitment to excellence, innovation and the quality of its services. Luxnor...


  • Boucherville, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly skilled Office Operations Coordinator to join our team at beBee Professionals in Boucherville. As an Office Operations Coordinator, you will be responsible for coordinating and managing our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Coordinate and manage our office operations,...


  • Boucherville, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at beBee Professionals in Boucherville. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phones,...


  • Boucherville, Canada Groupe Luxnor Full time

    Company description:Located in Boucherville, Luxnor is a Quebec company specializing in the fields of electricity, plumbing and lighting. Founded in 2012, Luxnor has quickly become a reference in the field of large-scale residential construction and is distinguished by its commitment to excellence, innovation and the quality of its services.Luxnor Group and...

  • Sales Coordinator

    4 weeks ago


    Boucherville, Canada Simaudio Ltée Full time

    THE COMPANY Are you seeking a career with a dynamic and innovative company whose high-quality products resonate across the globe? Do you aspire to join an environment where collaboration is at the heart of the corporate culture? Simaudio Ltd is a renowned Quebec manufacturer specializing in high-end audio equipment synonymous with excellence for over four...


  • Boucherville, Canada SEAFRIGO Full time

    Key Responsibilities:As a member of the SEAFRIGO team, the administrative technician will collaborate with colleagues to deliver exceptional customer service. This includes:Document management for import and registrationInvoicing and entry of payablesPerforming other related tasks as requiredBenefits of the Role:The administrative technician will have the...

  • Contract Administrator

    2 months ago


    Boucherville, Canada National Research Council Canada Full time

    Priority may be given to the following designated employment equity groups: women, Indigenous peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*. - The _Employment Equity Act_, which is under review, uses the terminology Aboriginal peoples and visible minorities. **City**: Boucherville **Organizational Unit**:...