Team Assistant

4 days ago

Kingston, Canada Home and Community Care Support Services South East Full time

Company Bio
Home and Community Care Support Services South East is one of 14 Home and Community Care Support Services organizations in Ontario with a focused mandate to deliver local health care services such as home and community care and long-term care home placement.

These organizations were previously known as Local Health Integration Networks (or "LHINs") at a time when they also led local health care planning and funding, and those functions are now part of Ontario Health.

Home and Community Care Support Services South East is dedicated to ensuring the ongoing delivery of local services while Ontario makes changes to improve the health care system to give patients better-connected care with health care providers working as one coordinated team in Ontario Health Teams.
The south east region extends from Brighton on the west, to Prescott and Cardinal on the east, north to Perth and Smiths Falls, and back to Bancroft. The boundaries are for funding and planning purposes only. Residents of the Home and Community Care Support Services South East can seek health care services wherever they prefer, inside or outside these boundaries.

Position Summary
The Team Assistant performs a variety of administrative duties to support a team of Care Coordinators with the facilitation of patient services; handles the ordering process for in-home services, medical equipment, and medical supplies; is responsible for efficiently directing/distributing internal and external mail and calls.

**Responsibilities/Accountabilities**:

- Provides support to Care Coordinators - photocopies, faxes, files, answers telephone calls, processes correspondence, etc.;
- Communicates information to/from Care Coordinators, patients/families, service providers;
- Maintains patient information in applicable data bases;
- Documents both written and electronically, in accordance with college and other standards to support the team;
- Prepares reports as required;
- Performs duties related to medical records management for both active and inactive patient files including receiving and filing service provider reports; ensuring discharged chart is complete before it is archived;
- Prepares records for release of information, as required;
- Assists Care Coordinators with scheduling and arranging in-home client assessments, and conferences;
- Orders authorized services, medical equipment, and medical supplies;
- Engages in problem solving activities related to service ordering and billing as indicated/required;
- Obtains appropriate authorization for requests that are not included in guidelines;
- Performs reception duties, e.g. answers calls, directs visitors, processes mail and courier items, as required;
- Trains for and covers various areas of team assistant responsibility;
- Participates in maintaining office and equipment supplies, as required;
- Participates in orientation of new staff;
- Attends and participates in meetings as required;
- Performs other duties as required.

Minimum Qualifications & Position Requirements
- 2 year community college diploma in medical office/business administration preferred;
- Minimum 2 years related experience, preferably in a healthcare environment;
- Knowledge of medical terminology;
- Excellent computer skills - Windows, Microsoft Office including Word, Excel, Outlook;
- Ability to communicate effectively orally and in writing in both official languages (English and French) is considered as asset.

Competencies
- Excellent demonstrated written and oral proficiency is essential;
- Reliability regarding confidentiality of medical and other restricted information;
- Proficiency in oral and written communications and an aptitude for handling all types of inquiries in a diplomatic manner;
- Excellent organizational skills;
- Excellent keyboarding skills;
- Ability to meet deadlines, set priorities, and multi-task;
- Ability to work effectively independently, and as a member of a team.

Closing Statement
Equity, Inclusion, Diversity and Anti-Racism Commitment
We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Home and Community Care Support Services has implemented a mandatory vaccination policy across the province that requires all staff to be fully vaccinated against COVID-19. Applicants being considered for employment will be required to provide proof of vaccination documentation confidentially to Human Resources, prior to start date. Any medical or human rights exemption requests will be reviewed and validated prior to an offer of employment.

  • Office Administrator

    7 months ago

    Kingston, Canada TEAM Group Full time

    **About Us** TEAM Group was founded in 1982, with headquarters in Markham, Ontario. We offer industrial cleaning, facility maintenance, and shutdown services to thousands of clients throughout North America and Asia. Some of the industries we service include automotive, manufacturing and healthcare. We take on dirty jobs and commit to working with our...

  • General Labourer

    2 days ago

    Kingston, Canada TEAM Group Full time

    Job description Are you looking for a position with a global company that is a leader in their industry? Do you want to learn new skills and advance in your career? Then we are the company for you! In these unprecedented and uncertain times, TEAM recognizes that people need stability in their careers. We can offer that to you. As a cleaning company, we...

  • Team Assistant

    4 months ago

    Kingston, Canada Ontario Health atHome Full time

    **Job Description**: Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place. As a **Team Assistant**, you will provide support for the assigned team in their...

  • Team Assistant

    4 weeks ago

    Kingston, Canada Ontario Health atHome Full time

    Job Description: Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place. As a **Team Assistant**, you will provide support for the assigned team in their daily...

  • Team Assistant

    4 months ago

    Kingston, Canada Ontario Health atHome Full time

    **Job Description**: Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place. As a **Team Assistant**, you will provide support for the assigned team in their...

  • Team Assistant

    2 months ago

    Kingston, Canada Ontario Health atHome Full time

    **Job Description**: Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place. As a **Team Assistant**, you will provide support for the assigned team in their...

  • Team Assistant

    2 months ago

    Kingston, Canada Ontario Health atHome Full time

    **Job Description**: Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place. As a **Team Assistant**, you will provide support for the assigned team in their...

  • Team Assistant

    6 months ago

    Kingston, Canada Home and Community Care Support Services South East Full time

    **Company Bio** Home and Community Care Support Services South East is one of 14 Home and Community Care Support Services organizations in Ontario with a focused mandate to deliver local health care services such as home and community care and long-term care home placement. These organizations were previously known as Local Health Integration Networks (or...

  • Team Assistant

    7 months ago

    Kingston, Canada Home and Community Care Support Services South East Full time

    Company Bio Home and Community Care Support Services South East is one of 14 Home and Community Care Support Services organizations in Ontario with a focused mandate to deliver local health care services such as home and community care and long-term care home placement. These organizations were previously known as Local Health Integration Networks (or...

  • Team Assistant

    7 months ago

    Kingston, Canada Home and Community Care Support Services South East Full time

    **Company Bio** Home and Community Care Support Services South East is one of 14 Home and Community Care Support Services organizations in Ontario with a focused mandate to deliver local health care services such as home and community care and long-term care home placement. These organizations were previously known as Local Health Integration Networks (or...

  • Administrative Assistant, Executive Team

    4 days ago

    Kingston, Canada Queen's University Full time

    Administrative Assistant, Executive Team About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration,...

  • Administrative Assistant, Executive Team

    5 days ago

    Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...

  • Casual Clinic Clerk

    7 months ago

    Kingston, Canada Queen's Family Health Team Full time

    **JOB SUMMARY**: Reporting to the Clinical Program Coordinator, the clinic clerk is the first point of contact for all incoming communication, necessitating a courteous, professional and assistive response to patients, faculty physicians, residents and interdisciplinary health providers. The incumbent provides clerical and administrative support for the QFHT...

  • Receptionist/team Administrative Assistant- Contract

    6 months ago

    Kingston, Canada KPMG Full time

    Overview: At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. The opportunity The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence...

  • Administrative Assistant for Passionate Real Estate Team ⭐

    7 days ago

    Kingston, Canada Jessica Hellard Real Estate Group Full time

    **JESSICA HELLARD REAL ESTATE GROUP** **ADMINISTRATIVE ASSISTANT** **DESCRIPTION**: Reporting to the Team Leader, the Administrative Assistant is responsible for managing the day-to-day administrative tasks of the group, including but not limited to: - Responding to inquiries in a timely manner. - Administering all systems for sellers, buyers, lead...

  • Assistant Manger

    7 months ago

    Kingston, Canada Well Done Cooks Inc Full time

    Responsibilities: - Assist with recruiting and hiring new employees - Provide support to the sales team by assisting with customer inquiries and transactions - Conduct interviews and assist with the selection process for new hires - Provide leadership and guidance to team members - Help with organizing and maintaining inventory and stock levels - Assist...

  • Team Lead

    3 months ago

    Kingston, Ontario, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking a dedicated Shift Manager to oversee daily operations and lead a team of employees at beBee Professionals in Kingston, Canada.Key Responsibilities:Supervise daily operations, ensuring efficient workflows and high-quality service.Train, mentor, and manage team members, providing ongoing feedback and coaching.Handle customer inquiries and...

  • Dental Assistant

    5 days ago

    Kingston, Canada Dawson Dental Centres Full time

    **The Opportunity** **Why Should You Join?** - Competitive compensation & benefits: Our compensation packages are reviewed annually in a comparative study that ensures alignment with industry standards. - Established and stable practice: Our successful practice is a leader in patient care, providing a range of services to a loyal and established patient...

  • Pharmacy Assistant

    7 months ago

    Kingston, Canada Neighbourly Pharmacy Full time

    Neighbourly Pharmacy is looking for a Pharmacy Assistant to join our team at Kingston General Hospital - Lovell Drugs in Kingston, Ontario. We provide full pharmacy team support, progressive pharmacy practice, and friendly staff. This is a fantastic opportunity for the right applicant! **Who We Are**: Neighbourly Pharmacy is Canada’s largest and fastest...

  • Dental Assistant

    2 months ago

    Kingston, Canada LightHouse Dental Full time

    LightHouse Dental in Kingston, Ontario is seeking a Dental Assistant to join our team of dental professionals. We are looking for someone with strong communication and interpersonal skills, and the ability to work well in a fast-paced environment. **Responsibilities**: - Perform clinical chairside assisting duties, including knowledge of instrumentation -...