Administrative Assistant for Passionate Real Estate Team ⭐

4 days ago

Kingston, Canada Jessica Hellard Real Estate Group Full time

**JESSICA HELLARD REAL ESTATE GROUP**

**ADMINISTRATIVE ASSISTANT**

**DESCRIPTION**:
Reporting to the Team Leader, the Administrative Assistant is responsible for managing the day-to-day administrative tasks of the group, including but not limited to:

- Responding to inquiries in a timely manner.
- Administering all systems for sellers, buyers, lead generation, database management, information management, accounting, and back-office support.
- Oversee all contracts through to closing and provide a high level of service to clients including implementing action plans, sending checklists, and overseeing tasks.
- Coordinating all listings including prep before listing, staging homes, showing management, and more.
- Prepare Listing packages, Buyer Packages, Seminar packages, Client gifts, etc.
- Implement marketing, client care, and event support (social media, advertising, client gifts, mail outs, cards, event organization)
- Managing and training team members on our systems.
- Engage and follow team culture: staying true to team mission, vision, values, beliefs, and expectations.

This unique part-time position allows for growth and learning along a real estate sales representative's career path. There would be training and experience throughout the year as well as daily real life lessons through the administrative position. There would be an opportunity move to full-time hours as an Administrative Manager or even to move to full-time REALTOR on the team.

The position has flexibility to allow for some work-from-home time. Some driving will be required to pick up supplies or do errands. There will be half days at the office of the Jessica Hellard Real Estate Group.

**Expectations**:

- To be honest, bring up issues, ask questions, always be learning and look for ways to improve.
- To deliver 5 Star experiences to clients at all times and stay in touch weekly with active clients.
- To maintain and manage the systems and the protocols of the Jessica Hellard Real Estate Group

**REQUIREMENTS**:

- Some post-secondary education preferred
- Minimum two years of administrative experience
- Passion for helping people and keeping people organized and on task
- Excellent organizational, problem-solving, task management, and customer service communication skills
- Detail-oriented with triple checking work.
- Ability to work independently with mínimal supervision
- Proficient in Google Drive/docs, Gmail, Social Media, Slack
- Experience with a website content management system & graphic design (Wordpress & Canva) as well as CRM and Asana would be a great asset.
- Valid driver’s license and some vehicle access required.

**ABOUT THE JESSICA HELLARD REAL ESTATE GROUP**

We are a growing real estate company and our mission is to deliver 5-star real estate experiences for our clients and our team. Jessica Hellard started this business 19 years ago with the goal to offer a better service to people buying and selling real estate. We love to help people achieve their real estate goals and we build lifelong relationships along the way. We are always looking for ways to improve the experience and often bring in new technology as well as thoughtful touches to the process. We are passionate about our community and love to give back by promoting local businesses, doing client events and fundraisers. We are a small team of agents with some unlicensed assistance as well. Jessica Hellard created Kingston Animal Rescue 14 years ago so we are often tied in supporting animals along the way.

We value bravery, innovation, kindness, excellence, and serenity and use these values to guide us in our day to day work, our interactions with our clients, and how we work together as a team. The Administrative Assistant role supports providing these 5-star real estate experiences.

**Job Types**: Part-time, Contract
Contract length: 12 months

Pay: From $21,250.00 per year

Additional pay:

- Commission pay
- Overtime pay

**Benefits**:

- Casual dress
- Company events
- Flexible schedule
- On-site parking
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- 4 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Morning shift
- Weekends as needed

Application question(s):

- Do you have any pets?
- What is your experience with real estate?
- What was it about this position that caught your attention and interests you?

**Experience**:

- administrative: 2 years (required)

Licence/Certification:

- Driving Licence (required)

**Location**:

- Kingston, ON (preferred)

Work Location: In person

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