Human Resources Assistant

2 weeks ago

Whitby, Canada Ontario Health atHome Full time

**Job Description**:
Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place.

Reporting to the Senior Manager, the **Human Resources Assistant** position is responsible for providing administrative support and coordinating a variety of human resource functions within the HROD division

As a valued team member, your mission will be to help our patients be healthier at home, while you benefit from our supports for professional growth, personal wellness and work-life balance.

What will you do?
- Manages and responds on a timely basis to office inquiries and work flow, which includes redirection of documents for information or action.
- Assists with the fostering of relationships and acts as a liaison between the both internal and external partners.
- Actively seeks to resolve conflict.
- Practices records management as it applies to the Archives and Record Keeping Act.
- Assists with planning and organizing of meetings and/or interviews as requested; ensures logistics, materials, technological requirements are prepared and completed. Attends and prepares minutes when requested.
- Problem solves within the scope of role to support the HROD division.
- Collaborates with and seeks assistance from other Ontario Health atHome employees for completion of tasks and assignments as necessary.
- Provides administrative support to various HROD programs and projects such as but not limited to recruitment, orientation, onboarding, employee development, rewards and recognition, compensation, employees well-being and wellness.
- Requisitions supplies for the department; receives supplies and verifies invoices for payment.
- Assist in creating presentations, charts, spreadsheets, and documents monthly and ad-hoc reporting.
- Assists with the administration of surveys, tabulates results and prepares presentation and statistical reports based on results.
- Maintains excellent relationships with internal and external stakeholders.
- Maintains confidentiality at all times.
- Other duties as assigned
- Key role and responsibilities
- Exemplify, embrace and intentionally promote an inclusive work environment where all are meant to feel they belong
- Continually demonstrate a commitment to create a positive culture of equity, inclusion, diversity and anti-racism

What must you have?

**Educational Qualifications**:

- Post-secondary education in Human Resources plus one to three years’ previous related experience in Human Resources.

**Experience**:

- One to three years’ previous related experience in Human Resources

**Knowledge and Skills**
- Ability to handle sensitive and confidential information in a discreet and professional manner.
- Ability to gather information pertinent to develop first draft of communiqués.
- Excellent time management and the ability to prioritize and to balance the workload requirements, meeting competing deadlines with mínimal supervision.
- Problem solving and conflict resolution skills.
- Excellent working knowledge of Microsoft Office Programs with the ability to produce reports with visual additions such as charts, graphs, tables, flow charts and diagrams.
- Working knowledge of HROD operational software
- Self-motivated with demonstrated ability to work effectively, accurately and independently with mínimal supervision and take initiative within the job scope.
- Ability and confidence to work in and respond to a dynamic and changing environment.
- Exceptional organization skills required to facilitate and administer programs involving specific groups and/or all employees at all levels.
- Understanding of Human Resources and Labour Relations.
- Excellent verbal and written communications skills and effective interpersonal skills to prepare/edit reports and analyses of data which will support effective decision-making and priority-setting.
- Excellent inter-personal skills and experience developing excellent stakeholder relationships.
- Strong teamwork and customer service experience.
- Proven ability to resolve conflicts and remain unbiased.
- Proficiency with PC-based hardware/software and inter / intranets
- Ability to work well with others

What would give you the edge?
- Knowledge of services provided by Ontario Health atHome
- Ability to speak French or another second language

Hours of Work
- Monday to Friday 8:30am to 4:30pm (37.5 hours per week)

Position Location and Travel

The position may involve travel throughout the Central East geographic region. A valid Ontario driver's license and access to a reliable vehicle are required.

What do we offer?

**We know wellness is supported with work-life balance.** In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:

- Attractive comprehensive compensation packages and benefits
- V

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