Human Resources Assistant

5 months ago

Whitby, Canada Durham District School Board Full time

HUMAN RESOURCES ASSISTANT

**Please note**: This is a temporary contract 12 month contact position.

Job Purpose

Supports the Human Resources Information Management team by providing exceptional customer service, including serving as a receptionist for the People and Culture department, triaging questions and concerns to appropriate HR staff, responsible for the adjudication process for leaves of absence requests for various employee groups, providing backup for HR transactional activities performed in all areas of HR, running reports and lists, scanning staff records, and other duties.

Accountabilities

Provides support to the Human Resources Information Management unit and is responsible for providing employment verification letters and responding to inquiries for employment verification from external sources; creating verification of experience letters for former employees; maintaining demographic information in the HRIS, including name, address and phone number changes; updating HR data as required, including salary changes, department and position transfers and other data entry requirements.

Greets visitors, triages telephone calls and personal inquiries to human resources identifying the appropriate HR staff member to access or respond to the inquiry directly. Responds to straight-forward queries regarding policies, procedures, or collective agreement issues.

Responsible for the leave of absence request process and adjudication ensuring compliance with Collective Agreements and Terms and Conditions.

Provides records maintenance support, including scanning documents into employee files, scanning and file management of highly confidential criminal background checks, maintaining Offence Declaration records and supporting activities related to ability management processes, and employee sick and leave-related absences.

Coordinates the Lunchroom Supervisor and Continuing Education hiring and documentation processes, maintains files and is the primary contact for staff.

Prepares spreadsheets, calculates salary adjustments and inputs salary administration information in to the HRIS.

Receives and processes union grievances and correspondence.

Provides employees with member assistance regarding pension enrolment

Performs other duties as assigned.

Knowledge and Skills

**Competent in the use of Office Suite products**: Word, Excel, PowerPoint, Visio, Adobe

Knowledge of office routines, methods, procedures

Good problem-solving skills; excellent administrative and organizational skills

Interpersonal skillsincluding the ability to work and communicate effectively with colleagues, students, visitors and external parties/agencies (e.g. unions)

The ability to work effectively independently

Ability to work well under tight times and to juggle multiple tasks at the same time

Education and Experience

Education

Completion of a post-secondary diploma in a business-related discipline or human resources.

Experience

**Minimum of 2 years experience with the following**:
customer service environment

computer experience preferably with a Human Resource Information System (HRIS)

working in administrative support position

**Please note**: This is a temporary contract 12 month contact position.

  • Human Resources Assistant

    2 weeks ago

    Whitby, Canada Ontario Health atHome Full time

    **Job Description**: Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place. Reporting to the Senior Manager, the **Human Resources Assistant** position is...

  • Assistant - Human Resources- Full-time Permanent

    5 months ago

    Whitby, Canada Ontario Shores Centre for MHS Full time

    Under the direction of the Manager, Human Resources, Wellness, Occupational Health, Wellness and Safety, the Human Resources Assistant facilitates communication between Human Resources and internal and external contacts while providing a wide range of administrative support and assistance essential to the functioning of the Human Resources...

  • Human Resources Manager

    1 month ago

    Whitby, Canada Oshawa Clinic Group Full time

    **Job Overview** The Oshawa Clinic Group is Canada’s largest multi-specialty medical group practice. The Oshawa Clinic Group operates from three locations with 150 doctors, 360 employees and over 20 different departments. The Oshawa Clinic Group provides comprehensive health care to patients in Durham Region. **Position Summary**: Reporting to the CEO,...

  • Human Resource Associate

    5 months ago

    Whitby, Canada Durham District School Board Full time

    Human Resource Associate Employee Information Management Job Purpose Administers employee records ensuring compliance with DDSB policy, procedures, legislation and up to fifteen (15) collective or employee agreements. Provides front-line customer service in response to employee and management queries and requests for information. Responsible for providing...

  • Human Resource Associate

    5 months ago

    Whitby, Canada Durham District School Board Full time

    Human Resource Associate Employee Information Management Job Purpose Employee records administration, while ensuring compliance with DDSB policies, procedures, legislation and up to fifteen (15) collective or employee agreements. Provide front-line customer service to employee and management queries and requests for information. Responsible for providing...

  • Human Resources Coordinator

    4 weeks ago

    Whitby, Canada Home and Community Care Support Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Human Resources Coordinator to provide administrative support for various processes in the Human Resources and Organizational Development department.Key ResponsibilitiesAssist with general inquiries and direct phone calls and emails to the appropriate person.Manage and respond to office...

  • Human Resources Coordinator

    1 month ago

    Whitby, Canada Ontario Health atHome Full time

    **Job Description**: Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place. CARE AND BE CARED FOR - THIS IS YOUR HOME Reporting to the Director, the Human...

  • Human Resources Manager

    2 weeks ago

    Whitby, ON, Canada King Hopkins Pet Hospital Full time

    Job SummaryWe are seeking a skilled Human Resources Manager to join our team at King Hopkins Pet Hospital. As a key member of our organization, you will be responsible for developing and implementing human resources and labor relations strategies to meet the needs of our organization.Key ResponsibilitiesPlan, develop, and implement human resources and labor...

  • Human Resources Professional

    2 days ago

    Whitby, ON, Canada King Hopkins Pet Hospital Full time

    Job Title: Human Resources SpecialistWe are seeking an experienced HR Specialist to join our team at King Hopkins Pet Hospital, a leading animal care facility in Whitby, ON. The successful candidate will be responsible for planning, developing, and implementing human resources strategies to support the growth and success of our organization.About the Role:-...

  • Human Resources Specialist

    4 weeks ago

    Whitby, Canada King Hopkins Pet Hospital Full time

    Job Title: Human Resources SpecialistKing Hopkins Pet Hospital is seeking a highly skilled Human Resources Specialist to join our team. As a key member of our HR department, you will be responsible for administering staff consultation and grievance procedures, coordinating HR activities, and evaluating daily operations.Key Responsibilities:Administer staff...

  • Human Resources Generalist

    3 weeks ago

    Whitby, Canada King Hopkins Pet Hospital Full time

    Job SummaryWe are seeking a highly skilled and experienced Human Resources Generalist to join our team at King Hopkins Pet Hospital. The successful candidate will be responsible for coordinating the activities of the HR department to ensure they meet the organization's goals. This includes administering staff consultation and grievance procedures, evaluating...

  • Human Resource Associate

    3 weeks ago

    Whitby, Canada Durham District School Board Full time

    Human Resource Associate Employee Information ManagementJob Purpose Employee records administration, while ensuring compliance with DDSB policies, procedures, legislation and up to fifteen (15) collective or employee agreements. Provide front-line customer service to employee and management queries and requests for information. Responsible for providing...

  • Human Resources Specialist

    4 weeks ago

    Whitby, ON, Canada King Hopkins Pet Hospital Full time

    Job Title: Human Resources SpecialistKing Hopkins Pet Hospital is seeking a highly skilled Human Resources Specialist to join our team. As a key member of our HR department, you will be responsible for developing and implementing HR strategies, policies, and procedures to support the organization's goals and objectives.Key Responsibilities:Plan, develop, and...

  • Human Resources Specialist

    4 weeks ago

    Whitby, Canada King Hopkins Pet Hospital Full time

    Job SummaryWe are seeking a highly skilled Human Resources Specialist to join our team at King Hopkins Pet Hospital. The successful candidate will be responsible for administering staff consultation and grievance procedures, coordinating the activities of the HR department, and evaluating daily operations.Key ResponsibilitiesAdminister staff consultation and...

  • Human Resources Specialist

    4 weeks ago

    Whitby, Canada King Hopkins Pet Hospital Full time

    Job SummaryWe are seeking a highly skilled Human Resources Specialist to join our team at King Hopkins Pet Hospital. The successful candidate will be responsible for administering staff consultation and grievance procedures, coordinating HR department activities, and evaluating daily operations. This is a permanent position with a 40-hour workweek.Key...

  • Human Resources Specialist

    4 weeks ago

    Whitby, Canada King Hopkins Pet Hospital Full time

    Job SummaryWe are seeking a highly skilled and experienced Human Resources Specialist to join our team at King Hopkins Pet Hospital. The successful candidate will be responsible for administering staff consultation and grievance procedures, coordinating the activities of the HR department, and evaluating daily operations.Key ResponsibilitiesAdminister staff...

  • Human Resources Specialist

    3 weeks ago

    Whitby, Canada King Hopkins Pet Hospital Full time

    Job SummaryWe are seeking a highly skilled and experienced Human Resources Specialist to join our team at King Hopkins Pet Hospital. The successful candidate will be responsible for administering staff consultation and grievance procedures, coordinating the activities of the HR department, and evaluating daily operations.Key ResponsibilitiesAdminister staff...

  • Human Resources Specialist

    4 weeks ago

    Whitby, Canada King Hopkins Pet Hospital Full time

    Job SummaryWe are seeking a highly skilled Human Resources Specialist to join our team at King Hopkins Pet Hospital. The successful candidate will be responsible for administering staff consultation and grievance procedures, coordinating the activities of the HR department, and evaluating daily operations.Key ResponsibilitiesAdminister staff consultation and...

  • Human Resource Associate

    3 weeks ago

    Whitby, Canada Durham District School Board Full time

    Human Resource Associate Employee Information ManagementJob Purpose Employee records administration, while ensuring compliance with DDSB policies, procedures, legislation and up to fifteen (15) collective or employee agreements. Provide front-line customer service to employee and management queries

  • Human Resources Specialist

    2 months ago

    Whitby, Canada King Hopkins Pet Hospital Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: Bachelor's degree - Experience: Experience an asset **Work setting**: - Health care institution, facility or clinic **Tasks**: - Administer staff consultation and grievance procedures - Coordinate the activities of the HR department in order to ensure they meet the...