Office Administrator

24 hours ago

North York, Canada CDSPI Full time

**About the Role**

The Office Administrator maintains CDSPI’s Toronto office in good order. Key responsibilities include overseeing building-related matters, handling corporate supply stock and orders, dealing with mailroom duties, and providing back-up to reception.

Additionally, this role will complete other duties as assigned by the Manager of Insurance and Investment Administration or by the Chief Operating Officer, on an as needed basis.

**Key Accountabilities**

Building Management:

- Maintain CDSPI’s Toronto office in good working order, acting as the point of contact for any building matters, including after-hours emergencies
- Source and oversee suppliers, contractors, and vendors based on needs, such as those for maintenance services, file management, and document storage
- Liaise with inspectors, landlord, and building management
- Oversee office access and security (entry passes, parking lot processes)
- Prepare and send employee communications related to building matters
- Provide occasional support for set-up of meetings and corporate events
- Participate in the Joint Health & Safety Committee

Purchasing:

- Support budget preparation for supplies and building costs and monitor performance
- Source, order, receive, store, and track corporate supplies, ensuring appropriate stock is available on a timely basis
- Prepare and send employee communications related to supplies

Mailroom:

- Receive incoming courier packages and arrange for outgoing courier packages
- Sort incoming mail and distribute to the appropriate department or person
- Receive/distribute incoming faxes, forwarding to appropriate person/dept.
- Reception (as needed for lunch breaks - 2nd backup for full day coverage):

- Answer all incoming calls, and respond to callers’ inquiries in a positive, professional manner
- Redirect calls as appropriate and take clear, concise messages when required
- Greet, assist, and direct all visitors, offering refreshments

Reporting:

- Reports to the Manager of Insurance and Investment Administration

Work Environment:

- In-office at CDSPI’s Toronto office - on site five (5) days per week
- Requirement to be on call after hours in rare cases of building emergency

**About You**

**Education**:

- High school graduate

**Experience**:

- 2-5 years’ experience in office administration and support
- Experience from small
- to medium-sized companies is an asset
- Switchboard and reception experience is an asset

Competencies and Attributes:

- Self-starter who takes initiative and can work independently
- Excellent verbal and written communication skills
- Strong organizational skills and ability to prioritize, multi-task, and meet deadlines
- Team player mindset with a proven ability to interact with all levels of management and staff

Proficiency in Microsoft Office suite:

- Ability to lift up to 30lbs to deal with incoming and outgoing courier packages and deliveries (with the use of a cart / dolly as needed)
- At CDSPI, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected, and supported. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs._

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Pay: $40,000.00-$50,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- North York, ON M2J 5B4: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Office management: 1 year (preferred)

Work Location: In person

  • Dental Office Administrator

    6 months ago

    North York, Canada 123 North York Dental Office Full time

    **Here’s Who We Are**: Rapidly growing network of dental practices. Our dentist-led, patient-focused philosophy empowers our teams to succeed. Providing world-class tools and support that allows our teams to deliver exceptional patient care and create a positive, collaborative culture at every practice in the network. Our practice is searching for a...

  • Part Time Student Office Administration

    7 months ago

    North York, Canada Yonge and Finch Dental Office Full time

    Overview: **Duties**: - Manage office operations and procedures - Perform data entry tasks accurately and efficiently - Coordinate appointments and meetings - Handle phone calls and correspondence - Maintain office supplies inventory - Assist with bookkeeping using QuickBooks - Utilize Google Suite for various office tasks - Provide front desk support and...

  • Dental Office Administrator

    1 week ago

    North York, Canada YORK LANES DENTAL OFFICE Full time

    **Responsibilities** - Manage day-to-day operations of dental office, adhering to all opening and closing protocols of the clinic. - Check the daily schedule for accuracy and post it in all treatment rooms. - Answer and respond to telephone calls with professionalism. - Bill patients as they come out of treatment room, take payment, send a claims form to...

  • Office Administrator

    3 months ago

    North York, Canada Unity Recruitments Inc. Full time

    **Job Summary** As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office by handling various administrative tasks and providing support to the team. **Duties** **- Basic bookkeeping** **- Basic knowledge of HR** **- Knowledge of MS Office** **- Knowledge of Styteline ERP** - Manage phone systems and direct...

  • Administrative Officer

    6 months ago

    North York, Canada Hoai An Trading and Investment Inc Full time

    Education: No degree, certificate or diploma - Experience: 3 years to less than 5 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and...

  • Office Administrator

    6 months ago

    North York, Canada iA Private Wealth Full time

    **Job Title: Office Administrator** **Job Summary**: As a Senior Office Administrator, with iAPrivate Wealth, Willowdale Branch, you will play a pivotal role in overseeing and managing the day-to-day administrative operations of the office. This position requires a seasoned professional with extensive experience in office management, strong communication...

  • Office Administrator

    7 months ago

    North York, Canada Goldentrust Group Full time

    Goldentrust Group is looking for full time Office Administrator. **Responsibilities**: **Front Desk Management**: - Greet visitors, clients, and employees in a friendly and professional manner. - Answer phone calls, direct inquiries, and take messages as needed. - Manage incoming and outgoing mail and packages. **Administrative Support**: - Assist in...

  • Office Administrator

    4 months ago

    North York, Canada LBE Contracting Inc. Full time

    **About Us**: LBE Contracting Inc. is a leading construction and contracting firm based in North York, ON, specializing in high-quality residential and commercial projects. With a commitment to excellence and customer satisfaction, we pride ourselves on delivering top-notch service and craftsmanship. We are currently seeking a motivated and organized Office...

  • Administration Officer

    6 months ago

    North York, Canada OZDEN & CHEUNG CPA PROFESSIONAL CORPORATION Full time

    Education: College/CEGEP - Experience: 2 years to less than 3 years **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such...

  • Administrative Officer

    6 months ago

    North York, Canada Clonard Group Inc Full time

    Education: Secondary (high) school graduation certificate - Experience: Will train **Work setting**: - Private sector - Urban area - Construction company **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Co-ordinate and plan for office services such as...

  • Administration Officer

    6 months ago

    North York, Canada Home quality services inc. Full time

    Education: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office...

  • Administrative Officer

    1 month ago

    North York, Canada Clonard Group Inc Full time

    Education: - Expérience: - **Education**: - Secondary (high) school graduation certificate - ** Work setting**: - Private sector - Urban area - Construction company - ** Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Co-ordinate and plan for office...

  • Administrative Officer

    4 months ago

    North York, Canada Clonard Group Inc Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Work setting**: - Private sector - Urban area - Construction company **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Co-ordinate and plan for office services such as...

  • Administration Officer

    6 months ago

    North York, Canada OZDEN & CHEUNG CPA PROFESSIONAL CORPORATION Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Administrative Officer

    3 months ago

    North York, Canada Dr. H. Saadat Sanei Dentistry Professional Corp Full time

    Education: Other trades certificate or diploma - Experience: 1 year to less than 2 years **Work setting**: - Private sector **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met -...

  • Administrative Officer

    6 months ago

    North York, Canada Vyoma Global Inc. Full time

    Education: - Expérience: **Education**: - College/CEGEP - or equivalent experience **Work setting**: - Consulting firm **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of...

  • Administrative Officer

    6 months ago

    North York, Canada Vyoma Global Inc. Full time

    Education: College/CEGEP - Experience: 7 months to less than 1 year - or equivalent experience **Work setting**: - Consulting firm **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...

  • Administration Officer

    4 weeks ago

    North York, Canada OZDEN & CHEUNG CPA PROFESSIONAL CORPORATION Full time

    Education: - Expérience: - **Education**: - Secondary (high) school graduation certificate - ** Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and...

  • Administrative Officer

    6 months ago

    North York, Canada Abstract management group Inc. Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies...

  • Administrative Officer

    2 months ago

    North York, Canada Entercan Inc. Full time

    Education: College/CEGEP - Experience: 1 year to less than 2 years - **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related to...