Office Administrator

2 weeks ago

North York, Canada CDSPI Full time

**About the Role**

The Office Administrator maintains CDSPI’s Toronto office in good order. Key responsibilities include overseeing building-related matters, handling corporate supply stock and orders, dealing with mailroom duties, and providing back-up to reception.

Additionally, this role will complete other duties as assigned by the Manager of Insurance and Investment Administration or by the Chief Operating Officer, on an as needed basis.

**Key Accountabilities**

Building Management:

- Maintain CDSPI’s Toronto office in good working order, acting as the point of contact for any building matters, including after-hours emergencies
- Source and oversee suppliers, contractors, and vendors based on needs, such as those for maintenance services, file management, and document storage
- Liaise with inspectors, landlord, and building management
- Oversee office access and security (entry passes, parking lot processes)
- Prepare and send employee communications related to building matters
- Provide occasional support for set-up of meetings and corporate events
- Participate in the Joint Health & Safety Committee

Purchasing:

- Support budget preparation for supplies and building costs and monitor performance
- Source, order, receive, store, and track corporate supplies, ensuring appropriate stock is available on a timely basis
- Prepare and send employee communications related to supplies

Mailroom:

- Receive incoming courier packages and arrange for outgoing courier packages
- Sort incoming mail and distribute to the appropriate department or person
- Receive/distribute incoming faxes, forwarding to appropriate person/dept.
- Reception (as needed for lunch breaks - 2nd backup for full day coverage):

- Answer all incoming calls, and respond to callers’ inquiries in a positive, professional manner
- Redirect calls as appropriate and take clear, concise messages when required
- Greet, assist, and direct all visitors, offering refreshments

Reporting:

- Reports to the Manager of Insurance and Investment Administration

Work Environment:

- In-office at CDSPI’s Toronto office - on site five (5) days per week
- Requirement to be on call after hours in rare cases of building emergency

**About You**

**Education**:

- High school graduate

**Experience**:

- 2-5 years’ experience in office administration and support
- Experience from small
- to medium-sized companies is an asset
- Switchboard and reception experience is an asset

Competencies and Attributes:

- Self-starter who takes initiative and can work independently
- Excellent verbal and written communication skills
- Strong organizational skills and ability to prioritize, multi-task, and meet deadlines
- Team player mindset with a proven ability to interact with all levels of management and staff

Proficiency in Microsoft Office suite:

- Ability to lift up to 30lbs to deal with incoming and outgoing courier packages and deliveries (with the use of a cart / dolly as needed)
- At CDSPI, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected, and supported. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs._

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Pay: $40,000.00-$50,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- North York, ON M2J 5B4: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Office management: 1 year (preferred)

Work Location: In person

  • Dental Office Administrator

    2 weeks ago

    North York, Canada North York Dental Office Full time

    **Here’s Who We Are**: Rapidly growing network of dental practices. Our dentist-led, patient-focused philosophy empowers our teams to succeed. Providing world-class tools and support that allows our teams to deliver exceptional patient care and create a positive, collaborative culture at every practice in the network. Our practice is searching for a...

  • Part Time Student Office Administration

    2 weeks ago

    North York, Canada Yonge and Finch Dental Office Full time

    Overview: **Duties**: - Manage office operations and procedures - Perform data entry tasks accurately and efficiently - Coordinate appointments and meetings - Handle phone calls and correspondence - Maintain office supplies inventory - Assist with bookkeeping using QuickBooks - Utilize Google Suite for various office tasks - Provide front desk support and...

  • Administrative Assistant

    2 weeks ago

    North York, Canada Integrated Office Management Full time

    First Step, a group of healthcare-related businesses operating throughout the GTA and Southern Ontario, is seeking an experienced Administrative Assistant for our Head Office in North York. In the role you will provide administrative support to our External Operations, Head Office Management Team, some Bookkeeping and Support to our Quality Assurance....

  • Office Administrator

    2 weeks ago

    North York, Canada Chiang Mai Thai Restaurant Full time

    Office Administrator **Job Overview**: Join our team as an Office Administrator at Chiang Mai. We are seeking a detail-oriented and organized individual to oversee the administrative operations of our office. The Office Administrator will play a key role in maintaining office efficiency, supporting various departments, and ensuring smooth day-to-day...

  • Office Administrator

    3 weeks ago

    North York, Canada Goldentrust Group Full time

    Goldentrust Group is looking for full time Office Administrator. **Responsibilities**: **Front Desk Management**: - Greet visitors, clients, and employees in a friendly and professional manner. - Answer phone calls, direct inquiries, and take messages as needed. - Manage incoming and outgoing mail and packages. **Administrative Support**: - Assist in...

  • Office Administrator

    1 week ago

    North York, Canada LBE Contracting Inc. Full time

    **About Us**: LBE Contracting Inc. is a leading construction and contracting firm based in North York, ON, specializing in high-quality residential and commercial projects. With a commitment to excellence and customer satisfaction, we pride ourselves on delivering top-notch service and craftsmanship. We are currently seeking a motivated and organized Office...

  • Administrative Officer

    2 weeks ago

    North York, Canada LBE Contracting Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Work setting**: - Urban area **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...

  • Administration Officer

    2 weeks ago

    North York, Canada Home quality services inc. Full time

    Education: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office...

  • Office Administrator

    2 weeks ago

    North York, Canada iWellness.ca Rehab & Wellness Clinic Full time

    Office Administrator needed for busy multi-disciplinary wellness centre! We are a busy wellness clinic located in a medical building in North York and we are looking for a capable office administrator to join our team! Salary to commensurate with experience. Prior work in medical office administration is recommended. Knowledge of Microsoft Word, Excel and...

  • Administrative Officer

    2 weeks ago

    North York, Canada Vitalyse Clinic Inc. Full time

    or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation,...

  • Administrative Officer

    3 weeks ago

    North York, Canada Vyoma Global Inc. Full time

    Education: - Expérience: **Education**: - College/CEGEP - or equivalent experience **Work setting**: - Consulting firm **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of...

  • Administration Officer

    2 weeks ago

    North York, Canada OZDEN & CHEUNG CPA PROFESSIONAL CORPORATION Full time

    Education: - Expérience: - **Education**: - Secondary (high) school graduation certificate - ** Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and...

  • Administrative Officer

    1 week ago

    North York, Canada KANGAROO MOVERS INC. Full time

    **Business Equipment and Computer Applications**: - MS Excel - MS PowerPoint - MS Windows - MS Word - Electronic scheduler - Electronic mail - MS Office - MS Outlook **Specific Skills**: - Carry out administrative activities of establishment - Oversee and co-ordinate office administrative procedures - Review, evaluate and implement new administrative...

  • Administrative Officer

    6 days ago

    North York, Canada Echoing Green Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets,...

  • Administrative Officer

    3 weeks ago

    North York, Canada Paloma Blanca Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry...

  • Administrative Officer

    2 weeks ago

    North York, Canada Dr. H. Saadat Sanei Dentistry Professional Corp Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Private sector **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...

  • Office Administrator

    7 days ago

    North York, Canada Little Canadian Full time

    Little Canadian is a growing baby store with online and a brick and mortar presences. We pride ourselves in customer satisfaction, and assisting parents in their parenting needs! Little Canadian is proud to have a positive, friendly and upbeat work environment, and is looking for employees that will contribute and compliment to this atmosphere. We are...

  • Administrative Officer

    2 weeks ago

    North York, Canada Entercan Inc. Full time

    Education: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures...

  • Administrative Officer

    2 weeks ago

    North York, Canada Entercan Inc. Full time

    Education: College/CEGEP - Experience: 1 year to less than 2 years - **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related to...

  • Administrative Officer

    3 weeks ago

    North York, Canada Alliance Auto Body Shop Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Work setting**: - Private sector **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...