Manager, Facilities Management

2 weeks ago

Kitchener, Canada City of Kitchener Full time

**Manager, Facilities Management
**Competition Number**

2024-128

**Job Code**

0102

**Posting Date**

March 7, 2024

**Closing Date**

March 24, 2024 (at 6:00pm)

**Job Status**

Permanent Full-Time

The **City of Kitchener** is a vibrant and dynamic city of approximately 270,000, in the heart of southwestern Ontario. As the largest municipality in Waterloo Region, Kitchener continues to be poised for development and growth, enhancing its reputation as a leader in city-building and innovation, with nationally recognized strategies to build its neighbourhoods, its digital infrastructure and its diverse economy.The **City of Kitchener** is WHERE you want to work Learn more about the top reasons to join us:
**Why work at the City of Kitchener**

Position Overview:
- The City of Kitchener is looking for a leader to join the Facilities Management team to deliver a high standard of service delivery related to property management and building maintenance. This position is also involved with planning, financial resourcing, resource management and employee relations.- Responsibilities:
- Full responsibility for interviewing and selection, orientation and training, direction and guidance, and performance management.
- Develop, mentor, lead and supervise a team of unionized and non-unionized employees with respect to operations and maintenance programs, employee relations, customer service, team effectiveness, and continuous improvement.
- Manages the provision of maintenance, operational and partner facilities; including environmental systems, preventative maintenance programs, and renovations/repairs to the building structures.
- Provide leadership to support the design and development of short and long operational, risk mitigation, technical, asset optimization and financial plans for the Facilities.
- Presents reports to Council as needed and makes recommendations to assist in the decision making process (e.g., lease negotiations).
- Provides input to long range plans for Facilities and City Properties with user groups and Asset Management; means of making existing facilities more cost and/or energy efficient, decommissioning of facilities.
- Ensures receipt of inspection documentation on approximately 90 buildings. Reviews reports to ensure compliance with legislated obligations and ensures deficiencies are addressed.
- Liaises and negotiates with staff and external agencies to ensure appropriate levels of service are met and changes are implemented.
- Has direct input to the strategic, administrative, and financial planning of the Division, such as the current and capital budget, forecast preparation and a current Operating Budget.
- Manages the development of a tenant/lease management model in order to manage the City’s leases as an enterprise. Ensures facility occupants are identified, oversees the cataloguing of agreements, and provides recommendation into the cost of existing agreements versus market value.
- Performs other related duties as assigned.

**Requirements**:
- Minimum 3 year degree or diploma in related field (i.e. Operations Management).
- Minimum 4 years of related experience.
- Knowledge of costing and contractual details related to leasing properties (e.g., fair market value surveys, lease hold improvement arrangements).
- Knowledge of all relevant codes and regulations related to this position including National and Ontario Building and Fire Codes, Occupational Health and Safety Act (OHSA), Technical Standards and Safety Act (TSSA), Electrical Safety Authority (ESA), Accessibility for Ontarians with Disabilities Act (AODA), Canadian Environmental Protection Act and Operating Engineers Act.
- Ability to manage a large, diverse portfolio of Facility and property assets.
- Strong people leader with the ability to coach and develop your team to achieve a high level of success and professional growth.
- Demonstrated ability to lead, facilitate and engage a variety of stakeholder groups - from the frontline staff to senior leadership and governing bodies such as Council.
- Excellent written and verbal communication skills, computer skills (Word, Excel, Outlook) and technical skills.
- Experience leading in a unionized environment.

Note: All interested applicants are encouraged to apply. All applicants will be considered if a combination of their education and experience meets the following pre-determined equivalency:
- 2-Year Diploma (or 2-Year Specialized Post Secondary Program)
- Minimum 7 years’ related and relevant experience
- OR- 4-Year Honours Degree
- Minimum 2 years’ related and relevant experience
- Please note that as per Human Resources Policy _HUM-HIR-_110, "Employment of Relatives of Staff Members and Elected Officials":_
- "The immediate relatives of staff of the Human Resources Division, all _Directors,_ General Managers_, or the Chief Administrative Officer and Elected Officials shall not be employed by the City in any capacity._
- The immediate relatives of all other M

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