Administrative Assistant

3 weeks ago

Vancouver, Canada Vancouver Airport Authority Full time

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), YVR is made up of a team of diverse people who are working collaboratively to Connect BC proudly to the World. Safety is at the core of everything we do; we’re innovative, fun, and we invest in our people. With high engagement scores, an abundance of learning and development opportunities, and a holistic approach to wellness, we’re looking for someone to join our team.

We have a full-time, permanent opportunity for an **Administrative Assistant - Fire and Rescue **in the Fire and Rescue Department. Reporting to the Fire Chief, this role will be responsible for all administrative support, including filing, data entry, and other related duties.

**Key responsibilities include**:

- Assist the hiring process for all recruitment within the Fire and Rescue Department
- Manage administrative support for areas including, but not limited to: invoice processing, expense & budget reports, payroll inquiries, and department inventory & purchases, document filing (electronic & hard copies and library materials)
- Coordinate internal and offsite meetings, through liaising with internal and external stakeholders, including arrangement of equipment and catering (if required), and securing training facilities and accommodations

**Key qualifications include**:

- Minimum 2+ years of administrative experience, supplemented a high school diploma; or an equivalent combination of training and experience
- Completion of post-secondary courses or certification in Administration or a related field would be an asset
- Proficient in Microsoft 365 including Word, Outlook and SharePoint, and Adobe Acrobat
- Excellent attention to detail
- Excellent organizational skills with the ability to meet deadlines and manage a variety of projects simultaneously
- Experience working with ERM software (Airs, Maximo, Oracle) is an asset
- Excellent written and verbal communication skills
- Ability to work independently with a high degree of initiative
- Ability to exercise discretion when dealing with sensitive, highly confidential matters
- Positive attitude and the desire to join a close-knit and supportive team

**Must be able to obtain DAVOP License and Restricted Radio Operator License - Aeronautical within three months of employment.

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