Administrative Assistant
3 weeks ago
**Position: Administrative Assistant**
**The role of the Administrative Assistant is to**:
- Be the resource person for the property management team, the building management team, and other staff for a variety of general office and administrative responsibilities.
- Provide direct administrative support to the Property Management team.
- Act as the first point of contact for general and advertising inquiries.
**Your contribution to the team includes**:
- Office filing and scanning for all departments
- Office support, including ordering office supplies, setting up for meetings, etc.
- Supporting the property management team in various areas
- Reviewing and distributing paperwork to team members
- Assisting all departments with special projects and coordinate tasks as required
- Collecting and managing various databases
- Preparing and distributing reports, charts, and lists in a timely fashion
- Assisting building management as needed (ordering supplies, preparing marketing materials, etc.)
- Ordering marketing materials and company clothing
- Maintaining tenant records, supplier and account lists, and other databases
- Conducting data analysis for utilities and other information
- Entering emergency call schedules into the Live Scheduler program
- Preparing and/or assisting with the preparation of general and confidential correspondence and communication materials
- Reviewing documents and reports for accuracy, grammar, formatting, etc.
- Working with property management software for data entry and reporting
- Reception coverage as required
**What you need to be successful**:
- Excellent administrative skills and attention to detail is essential to succeed in this role
- Excellent time management and organizational skills with the ability to set priorities and meet deadlines
- Excellent interpersonal, communications, and people skills
- Proficiency in the English language, including spoken and written
- Ability to work under mínimal supervision
- Advanced ability to use Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.)
- Experience in the property management and real estate industry, while not required, is an asset
**Qualifications**:
- High school completion
- Minimum 1 year experience in an administrative or office role
**The perks**:
- A diverse and respectful team environment with supportive leadership staff
- Training and educational events throughout the year
- Extended health, dental, vision care, employee assistance program, long term disability and life insurance
- 10 paid sick/personal days
- 3 weeks’ vacation to start
- Annual Salary: $50,000
**Job Type**: Full-Time
Schedule: Monday to Friday, 8:30 AM - 4:30 PM
**Additional**:
Be sure to include the following information when submitting your resume:
- How will your previous work experience allow you to succeed in this role?
- Why are you interested in our Company?
**Job Types**: Full-time, Permanent
**Salary**: $50,000.00 per year
**Benefits**:
- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Work Location: In person
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