Administrative Assistant

4 weeks ago


Vancouver, Canada Spiral Recruitment Full time

**Job brief**

Love details and the satisfaction of getting things done?

We are an entrepreneurial and successful real estate investment company seeking a highly responsible Administrative Assistant to support our senior managers in a timely and professional manner. You will provide high-quality administrative and clerical and organizational assistance to two top-level executives.

The main duties include making things happen

Ultimately, you will be able to identify and address the needs of our projects and Sr. team and perform administrative tasks to ensure our company’s workflow runs smoothly.

**Responsibilities**
- Coordinate daily calendars of senior managers
- Plan appointments and events
- Act as the professional point of contact between executives and team members/clients
- Create regular reports and update internal databases
- Make travel arrangements
- Respond promptly to managers’ queries
- Facilitate internal communication (e.g. distribute information and schedule presentations)
- Suggest more efficient ways to run the office and troubleshoot malfunctions
- Review and recommend changes to our company policies

**Ideal prerequisites (not essential, but desired)**
- Proven work experience as an Administrative Assistant, Executive Assistant or similar role
- Experience exercising discretion and confidentiality with sensitive company information
- Excellent organizational skills with an ability to think proactively and prioritize work
- Knowledge of office procedures
- Solid experience with office management systems, ERPs and MS Office
- Familiarity with online calendars and cloud systems
- Experience using office equipment and productivity softwareHigh school degree; additional qualifications as Personal Assistant or Secretary are a plus

**Job Types**: Part-time, Permanent

**Salary**: $40,000.00-$50,000.00 per year

Flexible Language Requirement:

- French not required

Schedule:

- No weekends

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Administrative experience (preferred)
- Real Estate (preferred)

Work Location: Hybrid remote in Vancouver, BC



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