Event Planner

4 weeks ago

Vancouver, Canada LCI Education Full time

LaSalle College Vancouver is part of the LCI Education Network which is present on 5 continents and has 23 post-secondary campuses and approximately 3,000 employees who support more than 17,000 students worldwide each year. From one country to the next, LCI Education favors the harmonization of its programs, which makes for greater flexibility, better control over the quality of its services, and deeper respect towards the various cultures it works with.

LaSalle College Vancouver offers a variety of design-based programs that respond to professional demands. Thanks to our reputation and continuous industry involvement, our experienced and dynamic teachers are passionate about providing world class instruction - both theoretical and practical - to our students.

With the introduction of the new campus, the Event Team concentrates primarily on three key target groups: Students, Alumni, and External, incorporating industrial conferences, exhibitions, private events, and more. This position will place a greater emphasis on organizing external events to enhance brand awareness, aiming to achieve objectives and uphold a consistently high level of service for all stakeholders. This role involves frequent interaction with departmental staff, faculty, clients, guests, as well as internal and external suppliers.

Reporting directly to the Campus Director, and with the assistance of the Event Coordinator this position collaborates closely with the Marketing Team & Student Service Team to plan, coordinate, execute, and overseeing events and external group activities, spanning student affairs, alumni engagements, and external event requests—all while adhering to allocated budgets.

There is a requirement for weekend work and extended hours to facilitate event logistics on-site. Additionally, occasional travel may be necessary, involving participation in trade show booths or delivering presentations to groups.

The incumbent is expected to be responsive to off-hour phone calls for troubleshooting client events and must efficiently organize work to accommodate tight deadlines, often arising from the concurrent demands of short and/or long-term goals.

KEY JOB RESPONSIBILITIES
- Develop event planning strategies aligned with Campus directives and branding guidelines.
- Create an annual events calendar considering academic schedules and introducing new initiatives for our 3 event pillars.
- Oversee project and event finances, ensuring budget adherence.
- Utilize project task management to monitor actions, deadlines, and milestones for all events.
- Delegate tasks or collaborate closely with relevant parties for task execution.
- Be the first point of contact in the Event Team to nurture and manage partnerships effectively.
- Prepares contracts, negotiates designated terms, sends/collects contracts, and confirms group bookings in writing and in a timely manner. Ensures that clients receive relevant documentation and that contracts are accurate and signed.
- Oversees on-site conference logistics and attends key client functions. Troubleshoots problems and authorizes/implements corrective measures including the resolution of client concerns and disputes.
- Calculates charges according to contracts, prepares pre-payment invoice, sends to client and pursues late payments; prepares post event summary of charges for accounts receivable, reviews transaction/account status, and ensures that LCV's financial exposure is within acceptable parameters.
- Responsible for overseeing logistics for clients including recommending plans, suppliers, facilities and equipment related to events; booking/managing group accommodation if necessary; distributing applicable information to stakeholders.
- Contribute to planning and coordinating recruitment events, promotions, and advertising activities across various channels, ensuring brand consistency.
- Plan, execute, and participate in recruitment fairs, trade shows, and other events.
- Plan, execute key student events on & off-site
- Outline communication briefs for all event stakeholders to be reviewed by marketing
- Outline media list for optimal PR impact and liaise with key stakeholders, to collaborate with marketing on deployment.
- Generate reports using Customer Relationship Management (CRM) tools, analyzing campaign results such as conversion rates and ROI.
- Monitor and handle procurement processes including managing quotes, purchase orders, and ordering marketing materials from suppliers.
- Collaborate with internal departments to create and curate content.
- Work with stakeholders to enhance processes and overall brand positioning.
- Contribute to the development and coordination of special projects.
- Maintain accurate records of all expenditures for reporting and analysis purposes.

DESIRED PROFILE
- Bachelor’s degree in business administration, marketing profile or communication, or equivalent.
- 4 to 5 years’ experience in Marketing, Events or Communications or in a similar po

  • Event Planner

    2 months ago

    Vancouver, Canada Ashton Education Full time

    Ashton Education **Event Planner Freelancer** We are seeking enthusiastic **Event Planner Freelancers** to arrange: - Exhibition stands at Trade Shows - Information Sessions - in person and online - Graduations - Alumni events Event Coordinator responsibilities include providing outstanding customer service and organizing memorable events that meet...

  • Event Planner

    4 weeks ago

    Vancouver, Canada UBC Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Event Planner Department Event Planning | Leadership | UBC Robson Square Compensation Range $4,594.00 - $4,827.00 CAD Monthly Posting End Date June 9, 2024 **Note**: Applications will be accepted until 11:59 PM on the day prior to the Posting...

  • Event Specialist

    2 weeks ago

    Vancouver, Canada Social Ingredients Event Rentals Ltd Full time

    **About us** Social Ingredients is a boutique event furniture rental company founded in 2019. It was created from a passion to provide fresh, exciting, and on trend furniture solutions for private and corporate events. Reporting to General Manager, the event specialist will be an important member of the rentals team, assisting with customer inquiries,...

  • Full-time Event Planner

    1 month ago

    Vancouver, Canada Cruise Connections Canada Full time

    **Position: Full-Time Event Planner** Cruise Connections Canada | Vancouver, BC **This is Us** Cruise Connections is the largest cruise retailer in Canada. For 30 years, our family of vacation architects have continually strived to create unique and personalized travel experiences. **“One Guest at a Time ”** We are grounded by a deep appreciation for...

  • Event Planner, Event Management Office

    4 days ago

    Vancouver, Canada Doctors of BC Full time

    At Doctors of BC our vision is to promote a social, economic, and political climate in which members can provide the citizens of BC with the highest standard of health care, while achieving maximum professional satisfaction and fair economic reward. Together, we make a difference so our doctors can make theirs. Join us today! **THE JOB**:Event Planner,...

  • Chw Event Planner

    4 days ago

    North Vancouver, Canada Squamish Nation Full time

    **CLOSES: Open Until Filled** - ** Great opportunity to join the Squamish Nations community**: - ** Take your career to new heights with a dynamic and progressive First Nations government** **Who We Are**: Squamish Nation consists of 23 villages and is comprised of descendants of the Coast Salish Aboriginal people who live in the present-day Greater...

  • Chw Event Planner

    4 days ago

    North Vancouver, Canada Squamish Nation Full time

    **TERM PART-TIME (2 YEARS) **POSITION IN NORTH VANCOUVER** **CLOSES: Open Until Filled** - ** Great opportunity to join the Squamish Nations community**: - ** Take your career to new heights with a dynamic and progressive First Nations government** **Who We Are**: Squamish Nation consists of 23 villages and is comprised of descendants of the Coast Salish...

  • Planner

    4 weeks ago

    Vancouver, Canada Peter Lucas Project Management Inc. Full time

    Peter Lucas Project Management is a group of energetic and curious problem-solvers; we are currently looking for a senior planner to join our team. At Peter Lucas, we provide the variety of work, professional challenges, and incredible learning opportunities that come with an environment where staff has targeted professional growth support, a diverse...

  • Planner

    1 day ago

    Vancouver, Canada Peter Lucas Project Management Inc. Full time

    Peter Lucas Project Management is a group of energetic and curious problem-solvers; we are currently looking for a senior planner to join our team. At Peter Lucas, we provide the variety of work, professional challenges, and incredible learning opportunities that come with an environment where staff has targeted professional growth support, a diverse...

  • Planner

    4 weeks ago

    Vancouver, Canada Peter Lucas Project Management Inc. Full time

    Peter Lucas Project Management is a group of energetic and curious problem-solvers; we are currently looking for a senior planner to join our team.At Peter Lucas, we provide the variety of work, professional challenges, and incredible learning opportunities that come with an environment where staff has targeted professional growth support, a diverse...

  • Planner

    4 weeks ago

    Vancouver, Canada Peter Lucas Project Management Inc. Full time

    Peter Lucas Project Management is a group of energetic and curious problem-solvers; we are currently looking for a senior planner to join our team.At Peter Lucas, we provide the variety of work, professional challenges, and incredible learning opportunities that come with an environment where staff has targeted professional growth support, a diverse...

  • Planner

    4 weeks ago

    Vancouver, Canada Peter Lucas Project Management Inc. Full time

    Peter Lucas Project Management is a group of energetic and curious problem-solvers; we are currently looking for a senior planner to join our team.At Peter Lucas, we provide the variety of work, professional challenges, and incredible learning opportunities that come with an environment where staff has targeted professional growth support, a diverse...

  • Events Planner Position: Join Our Team

    2 weeks ago

    Vancouver, Canada The Granville Strip Full time

    Are you an enthusiastic, creative individual with a knack for crafting unforgettable experiences? Our Greater Vancouver Strip Club is on the lookout for a talented Event Planner to lead the conceptualization and execution of exciting events. Previous experience in the adult entertainment industry is not required - just a passion for event planning and a...

  • Planner

    4 weeks ago

    Vancouver, Canada Peter Lucas Project Management Inc. Full time

    Peter Lucas Project Management is a group of energetic and curious problem-solvers; we are currently looking for a senior planner to join our team.At Peter Lucas, we provide the variety of work, professional challenges, and incredible learning opportunities that come with an environment where staff has targeted professional growth support, a diverse...

  • Marketing Specialist and Event Planner

    4 weeks ago

    Vancouver, Canada ACE EDUCATION GROUP Full time

    We are a local private academy, with classes in debate and reading and writing. Our office is in Vancouver (Kerrisdale). We are dedicated to offer students expert guidance to improve their academic AND life skills. We are driven to inspire kids to explore intrinsic motivation. We have trained thousands of students and won many awards, for example some of our...

  • Event Sales Specialist

    2 weeks ago

    Vancouver, Canada Savoury Chef Catering Full time

    We are looking for an excited and driven catering and event planner to join our sales team. Savoury Chef Foods is one of Vancouver’s premier corporate catering and event coordinators. We are a fun, flexible, close-knit team that loves what we do but also values what you do outside of work. Work life balance is important to us. Compensation: - Base...

  • Event Planner

    1 week ago

    Vancouver, Canada LCI Education Full time

    LaSalle College Vancouver is part of the LCI Education Network which is present on 5 continents and has 23 post-secondary campuses and approximately 3,000 employees who support more than 17,000 students worldwide each year. From one country to the next, LCI Education favors the harmonization of its programs, which makes for greater flexibility, better...

  • Event Planner

    3 weeks ago

    Vancouver, Canada Lasallecollegevancouver Full time

    Job Description Posted Thursday, May 16, 2024 at 4:00 AM LaSalle College Vancouver is part of the LCI Education Network which is present on 5 continents and has 23 post-secondary campuses and approximately 3,000 employees who support more than 17,000 students worldwide each year. From one country to the next, LCI Education favors the harmonization of its...

  • Event Planner

    3 weeks ago

    Vancouver, Canada Lasallecollegevancouver Full time

    Job Description Posted Thursday, May 16, 2024 at 4:00 AM LaSalle College Vancouver is part of the LCI Education Network which is present on 5 continents and has 23 post-secondary campuses and approximately 3,000 employees who support more than 17,000 students worldwide each year. From one country to the next, LCI Education favors the harmonization of its...

  • Event Planner

    3 weeks ago

    Vancouver, Canada Lasallecollegevancouver Full time

    Job Description Posted Thursday, May 16, 2024 at 4:00 AM LaSalle College Vancouver is part of the LCI Education Network which is present on 5 continents and has 23 post-secondary campuses and approximately 3,000 employees who support more than 17,000 students worldwide each year. From one country to the next, LCI Education favors the harmonization of its...