Event Planner, Event Management Office

6 months ago

Vancouver, Canada Doctors of BC Full time

At Doctors of BC our vision is to promote a social, economic, and political climate in which members can provide the citizens of BC with the highest standard of health care, while achieving maximum professional satisfaction and fair economic reward.

Together, we make a difference so our doctors can make theirs. Join us today

**THE JOB**:Event Planner, Event Management Office**

The starting salary range falls within the minimum to mid-point of the salary range.

Starting Salary Range: $62,703 -$ 78,380

Reporting to the Manager, Event Management Office, the Event Planner is responsible for planning and organizing various events for Doctors of BC. The primary focus will be on arranging meetings, medical student and resident events, and other engagement activities on behalf of the organization. This includes working with senior level team members across the organization to provide direction and ensure successful execution of internal and external events with budget oversight to ensure fiscal responsibility.

This role works closely with internal and external partners including venues, physician members, students/residents, Doctors of BC Staff, and provides direction to ensure that initiatives are implemented and evaluated to ensure that deliverables are achieved. This role often is responsible managing multiple priorities at one time.

**WHAT SUCCESS LOOKS LIKE**

**Building Relationships (I)**:

- Builds both formal and informal professional relationships.
- Maintains and fosters relationships within, across, and external to organizational boundaries.
- Obtains and shares information, ideas, and problems.
- Solicits advice, support, championship, sponsorship, and commitment that result in smooth transitions of change and the development of mutually acceptable solutions.

**Change Advocate (I)**:

- Identifies and acts upon opportunities for continuous improvement.
- Encourages prudent risk-taking, exploration of alternative approaches, and organizational learning.
- Demonstrates personal commitment to change through actions and words.
- Mobilizes others to support change through times of stress and uncertainty.

**Executive Presence (I)**:

- Possesses high personal credibility with others, leadership skills, and confidence; fully understanding the perspectives and underlying interests that drive others.
- Effectively able to influence others and consistently displays an observable impact at the executive level.

**Negotiating (I)**:
Exploring alternatives by means of persuasion to reach favorable outcomes in situations where decisions involve other parties.

**Strategic Thinking (I)**:

- Understands and processes complex information and exercises sound judgement.
- Capitalizes on opportunities and manages risks by considering the situation, issues, key players, and levels of authority involved.
- Formulates effective strategies consistent with the objectives, priorities, and vision of the organization.
- Takes a long-term view to recognize opportunities and potential threats, determine objectives and set priorities.

***Doctors of BC Team Member**:
Approaches work with a collaborative spirit recognizing we are better together. Embraces change, provides excellence in service and is accountable for their results and helping others achieve theirs. Does the right thing, not the easy thing. Speaks openly and honestly to tackle tough challenges and enrich relationships. Balances hard work with fun and is genuinely friendly and committed to other’s wellbeing.

**WHAT YOU BRING**
- Having completed post-secondary education AND up to two years of progressive experience
- Having an equivalent level of related work experience in-lieu of post-secondary education.
- At least 2 years of experience in conference and event planning is ideal
- Public engagement training, project management, and change management training and experience is an asset.
- Receiving nominal direction from department leadership regarding strategy and related objectives and activities on initiatives and projects.
- Strong problem-solving skills as problems and opportunities arise from broad internal or external issues and events. Problems are both operational and strategic and may require the integration of knowledge from several disciplines or areas of expertise.
- Considerable research & analytical thinking is required to design and complete projects & initiatives
- Proven ability to work with diverse groups with differing interests and motivations, as activities and recommendations may have a wide-ranging impact on client group
- Works highly autonomously, and accesses guidance only when critically required from directors and executives
- Ability to successfully coordinate people and resources across the team to complete project initiatives
- Provides informal functional leadership of peers and lower levels as a content expert and may lead small project working teams
- Knowledge of the BC health care system, issues and trends is preferred.

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