Administrative Assistant

2 weeks ago


Surrey, Canada Elim Village Full time

**WHO WE ARE**

Elim Village operates two exceptional aging in place communities for older adults. Our retirement villages are located in Surrey and Chilliwack, B.C., where over 1,000 seniors call Elim Village ‘home’. We’re looking for new talent to join us as we continue to be at the leading edge of seniors living. We offer a unique opportunity to be part of a not-for-profit organization founded on Christian principles and beliefs, which pursues the highest standards of professionalism. Join our diverse team of more than 500 employees in making a daily difference in the lives of residents.

**JOB SUMMARY**

The Administrative Assistant - Executive Office will be involved in supporting select aspects of the administration of Elim Village and its entities: Elim Housing Society, Elim Housing (Chilliwack) Society, Elim Christian Care Society and The Elim Foundation. The Administrative Assistant - Executive Office will report to the Senior Executive Assistant & Project Specialist. As a key contact point between Elim Village and its various stakeholders this individual needs to be a positive reflection of the organization and its values.

**QUALIFICATIONS**
- Possess a Post-secondary degree, diploma in Business Administration or relevant training
- Previous experience in a business environment or the senior living sector
- Able to communicate effectively orally and in writing
- Able to critically analyze information and data
- Previous experience with formal meeting minute taking and documentation
- Proficiency with Microsoft 365 Word, PowerPoint, Excel, Outlook, OneDrive and SharePoint
- Experience with various database systems (e.g. Yardi (ERPs), On Board, etc.)

**REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES**
- Demonstrate an understanding and respect for the Mission Statement, Key Characteristics and Critical Actions of Elim Village
- Demonstrate a capacity for working in a team environment as well as completing tasks independently with minimum supervision
- Strong interpersonal skills, particularly the ability to relate to seniors and to work with the Board of Directors, staff, and various stakeholders
- Organized with a strong attention to detail
- Ability to effectively prioritize workflow and deal with confidential matters and information

**KEY RESPONSIBILITIES**
- Maintain Board management platform with documentation and user support
- Assist in the coordination of Board/Committee meetings, calendars, and events as assigned
- Assist in the coordination of Senior Management programs including meetings, seminars, workshops, special projects, and events
- Maintain corporate files
- Review of documents, presentations, reports, and correspondence for format, content, grammar and spelling, and make edits as necessary
- Assist with projects as assigned by the Senior Executive Assistant & Project Specialist
- Accompany the Senior Executive Assistant & Project Specialist to Board/Committee meetings and assist in providing administrative support including minute taking and audio visual requirements
- Provide administrative and clerical support to the Chief Executive Officer, Chief Financial Officer and Chief Operating Officer as requested or directed
- Make travel arrangements for Board Directors and Executive Suite, as needed
- Maintain various work schedules and calendars
- Answer and redirect calls as needed
- Other duties shall be assigned as required

**NOTES**
- This is a full-time position
- Competitive compensation based on relevant skills and experience

**Salary**: $60,000.00-$67,884.00 per year

Work Location: In person



  • Surrey, Canada Jobify360 Full time

    Mander Bros Enterprises Ltd, located in Surrey, BC, is seeking an Administrative Assistant to join their team. This is a full-time, permanent position with a salary of $25.00 hourly, and remote work is available. **Responsibilities**: - Record and prepare minutes of meetings, seminars and conferences - Greet people and direct them to contacts or service...


  • Surrey, Canada YBC Full time

    **Position Title**:Administrative Assistant, YCafe Training Program **Location**: Tong Louie YMCA **Terms**: Term, Full-Time **Shift**: 17.5 hours per week **Start Date**: As soon as possible **End Date**: February 28, 2025, possibility of extension contingent on funding **Salary**: $25,000 per year **Reports To**: Supervisor, YBEAT **Nature and...


  • Surrey, Canada Allteck Limited Partnership Full time

    Allteck Limited Partnership is an electrical utility contracting company, with decades of engineering, construction and project management experience in Utility, Oil and Gas, Forestry, and Transportation sectors. We have regional offices spanning Western Canada with a workforce of 350 professionals and tradespeople strong. Allteck is leader in its field,...


  • Surrey, Canada BTV Business Television Full time

    Are you an organized, detail-oriented individual with a passion for administrative tasks? **BTV-Business Television** is a TV production and Digital Marketing Agency that has been helping issuers increase their brand awareness to a national retail and institutional investor audience through unique services for over 25 years. We’re seeking a skilled...


  • Surrey, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...


  • Surrey, Canada SMS Equipment Inc. Full time

    Are you a **methodical thinker** who is proud of their ability to maintain **organization while finding solutions and prioritizing tasks?** Are you eager to work for a company who is known for its **culture, employee satisfaction and growth opportunities**? If this sounds like you then SMS Equipment may have just the position you have been looking for! SMS...


  • Surrey, Canada Metis Nation British Columbia Full time

    **Métis Nation British Columbia**: **Administrative Assistant**: **#23-016** **Intergovernmental** **Affairs** **Position**: Permanent Full-Time (37.5 hours per week) **Location**: Provincial office - Station Tower (13401 - 108th Avenue, Surrey) **Closes: Posting will remain open until filled and will close without notice** **ABOUT MÉTIS NATION BRITISH...


  • Surrey, Canada SureCold Refrigerated Storage Full time

    SUMMARY The Administrative Assistant will perform a variety of administrative duties in support of the leadership team and as required through daily business needs. Administrative duties will include filing of correspondence, invoices, receipts and other records within the required ordering system. Other duties will be assigned as necessary. JOB DUTIES....


  • Surrey, Canada TNC True North Consultancy Ltd. Full time

    TNC True North Consultancy Ltd. is the leading immigration consultancy company in the Lower Mainland. We are looking for professional, energetic, and experienced staff at the moment. Please follow the details for more information: **Position**: Administrative Assistant **Vacancies**: 2 **Wage**: $15.65-17.00 per hour based on experience **Experience...


  • Surrey, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...


  • Surrey, Canada Partap Group of Companies Full time

    We are are recruiting for an admin. person with strong accounting, book-keeping, and computer skills. Key responsibilities will include billing, accounts payable, assisting our trucking dispatcher, and general administrative duties. **Salary**: $22.00-$28.00 per hour **Benefits**: - Casual dress - Dental care - Extended health care - Life insurance -...


  • Surrey, Canada Allied Insurance Services Full time

    **Responsibilities**: - Provides administrative support to ensure efficient operation of office. - Answers phone calls, schedules meetings and supports visitors. - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. - Completes operational requirements by scheduling and assigning administrative projects and expediting...


  • Surrey, Canada ProSafe Training School Full time

    **Primary Role** Administrative Assistant **Duties** Duties include but are not limited to: 1. Performs general administration duties such as reception, mail, phones, interoffice communications, outgoing correspondence, taking payments and registrations, and ordering supplies/textbooks/equipment 2. Prepare classrooms for instruction including class setup...


  • Surrey, Canada Garaventa Lift Canada Full time

    Garaventa Lift is a world-class manufacturer of wheelchair lifts, LU/LA elevators and home elevators located in Surrey, BC. Currently, we are seeking a: **Project Administrative Assistant** *** **Position Summary** Project Administrative Assistant is responsible for taking R&D documentation (changes & new designs) and assisting with implementation...


  • Surrey, Canada B.C. Wildlife Federation Full time

    **Reception/Administrative Assistant** The B.C. Wildlife Federation (BCWF) is currently seeking a full-time Reception/Administrative Assistant (RA) to work at our Surrey office. The RA Assistant is responsible for reception duties and is the first line of contact for our visitors and members both over the telephone and face-to-face. This integral role...


  • Surrey, Canada Sutton Group - West Coast Realty Full time

    Seeking a full time administrative assistant/receptionist for a busy Real Estate Office. The hours are Full Time, Monday to Friday, 9am - 5pm. The Administrative Assistant/Receptionist will respond to all incoming calls, greeting and directing visitors, answering inquiries in a positive and professional manner. **Key Responsibilities**:(include but are...


  • Surrey, Canada Stage 5 Powder Coating Full time

    Stage 5 Powder Coating is currently hiring an Administrative Assistant. This position is full-time, Monday - Friday from 8am-4:00pm. Duties Include: - Answering phones in an office environment. - Creating Sales Order, Purchase Orders & Invoices. - Scheduling Orders. - Communicating with Shipping & the shop Foreman. **Must have experience with Simply...


  • Surrey, Canada Stage 5 Powder Coating Full time

    Stage 5 Powder Coating is currently hiring an Administrative Assistant. This position is full-time, Monday - Friday from 8am-4:00pm. Duties Include: - Answering phones in an office environment. - Creating Sales Order, Purchase Orders & Invoices. - Scheduling Orders. - Communicating with Shipping & the shop Foreman. **Must have experience with Simply...


  • Surrey, Canada MANDER BROS ENTERPRISES LTD. Full time

    Education: No degree, certificate or diploma - Experience: 1 to less than 7 months **Work setting**: - Private sector - Urban area **Tasks**: - Record and prepare minutes of meetings, seminars and conferences - Greet people and direct them to contacts or service areas - Delegate work to office support staff - Carry out administrative activities of...


  • Surrey, Canada mega glass Studio Ltd Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate - or equivalent experience **Tasks**: - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Answer electronic enquiries - Order office supplies and maintain inventory - Greet people and direct them to contacts or service...