Administrative Coordinator

4 weeks ago

Saskatoon, Canada Saskatoon Community Clinic Full time

**Out of Scope**
**ADMINISTRATIVE COORDINATOR**

**Permanent 0.8 - 1.0 FTE
Under the direction and supervision of the Director of Human Resources, the Administrative Coordinator will
provide advanced coordination and confidential administrative support for Human Resources, Member and
Public Relations, Nursing, and other departments as assigned.

**SPECIFIC ACCOUNTABILITIES**
- Provide administrative support for the Human Resources Department, including, but not limited to:

- Creating and maintaining onboarding packages.
- Posting job positions internally and externally on multiple websites, arranging interviews, checking

references, and assisting in on-boarding of new employees.
- Maintaining personnel and volunteer status records and files, including updating employee training

records and related records.
- Preparation of mailing to various employee groups as required, including tracking of referrals to the

Assist program.
- Data entry into Electronic Medical Record, task assignment, and special scheduling relating to

medical group providers 24/7 schedules including on-call assignment.
- Recording, maintaining, and reporting, of Staff Development Fund.
- Updating and distributing employee directory.
- Compile, collate and summarize data as required.
- Provide administrative support for Member and Public Relations Department, including, but not limited to:

- Supporting the CHSA Board of Directors Values Committee and Nominating Committee.
- Stocking and maintaining inventory of publications, office supplies.
- Processing, recording, and filing photos, consent forms, and related records.
- Updating, and maintaining CHSA membership database including processing contact information

changes, generating reports, monthly mailings, recording SCC Foundation donations, etc.
- Generating reports, lists, labels, and statistics from various databases, spreadsheets, etc.
- Proofreading documents as required.
- General administrative responsibilities will include:

- Providing logístical and coordination support for meetings, orientation sessions, educational

programs, staff training and other events.
- Scheduling meetings for internal and external committees, attending meetings and preparing timely

minutes for distribution and filing.
- Assisting with the scheduling needs of a department.
- Operating and ensuring the preventative and regular maintenance of a variety of office equipment.
- Receiving, processing, and distributing survey data.
- Typing, filing, photocopying, proof-reading, and scanning of documents.
- Receiving visitors meeting with department directors.
- Templating, typing of Standard Operating Procedures relating to all departments.
- Providing support for daily assignments as required.
- Coordinating training opportunities.
- Coordinating Clinic merchandise orders and sources supplies.

**QUALIFICATIONS AND EXPERIENCE**:

- Office Administration Certificate.
- 3 years diversified office experience.
- Medical Terminology is an asset.

**KNOWLEDGE, SKILLS, AND ABILITIES**
- Ability to work independently and able to determine priorities while performing a variety of different

responsibilities with conflicting deadlines in a fast-paced environment;
- Ability to deal discreetly with and maintain strict confidentiality of confidential information;
- Advanced word processing and advanced spreadsheet skills, data base and graphic programs;
- Advanced ability to operate a range of office equipment, in a computerized environment;
- Advanced keyboarding skills;
- Ability to be self-directed and to work with mínimal direction and supervision;
- Ability to work co-operatively and effectively as a member of multi-disciplinary team;
- Ability to prioritize workloads associated with several departments;
- Available to work flexible hours including occasional evening and weekends;
- Ability to deal courteously and tactfully with others, including good judgment with regard to people’s needs

and referring clients and others to the appropriate director or manager;
- Ability to work efficiently in a high-volume, multitasking environment with changing assignments and

numerous interruptions;
- Ability to understand and execute oral and written instructions;
- Ability to communicate clearly, orally and in writing;
- Reasonable and reliable;
- Excellent organizational, analytical, and problem-solving ability required;
- Knowledge of, and compatibility with, the philosophy and policies of the Community Health Services

Association.

**Salary**: As per SAHO’s OOS Compensation Plan 2022
Hours: Permanent 0.8 - 1.0 FTE
Reports to: Director of Human Resources

Indigenous ancestry, people with disabilities, and/or visible minorities are invited to identify themselves as
members of these designated groups when they apply.

455 2nd Avenue North
Saskatoon, SK S7K 2C2

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